Travel agency services for Vestland County.

This procurement is for the delivery of travel agency services to Vestland fylkeskommune and Bybanen AS. The employees in the county shall be able to book accommodation and transport services such as planes, trains, hire vehicles, boats, etc. There shall also be mogleg to use the agreement for ordering student …

CPV: 63000000 Usługi dodatkowe i pomocnicze w zakresie transportu, usługi biur podróży, 63500000 Usługi biur podróży, podmiotów turystycznych i pomocy turystycznej, 63510000 Usługi biur podróży i podobne
Miejsce wykonania:
Travel agency services for Vestland County.
Miejsce udzielenia zamówienia:
Vestland fylkeskommune
Numer nagrody:
VLFK/24/270

1. Buyer

1.1 Buyer

Official name : Vestland fylkeskommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bybanen AS
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Travel agency services for Vestland County.
Description : This procurement is for the delivery of travel agency services to Vestland fylkeskommune and Bybanen AS. The employees in the county shall be able to book accommodation and transport services such as planes, trains, hire vehicles, boats, etc. There shall also be mogleg to use the agreement for ordering student journeys. A contract shall be signed with one tenderer for the assignment. The agreement that will be signed will be a valid service agreement.
Procedure identifier : be66577c-c3fd-4dcd-a11d-a7360def7bae
Internal identifier : VLFK/24/270
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63000000 Supporting and auxiliary transport services; travel agencies services
Additional classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services
Additional classification ( cpv ): 63510000 Travel agency and similar services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.3 Value

Estimated value excluding VAT : 5 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : The following of the rejection reasons in the procurement regulations § 24-2 are clean national rejection reasons: §24-2(2). In this situation, it is necessary that the contracting authority shall reject a tenderer when he is aware that the tenderer has been legally convicted or has decided a legal system for the relevant punitive conditions. The requirement that the contracting authority shall reject tenderers who have adopted conditions for the relevant punishable conditions is a special Norwegian requirement. 24-2(3) letter in. The rejection reason in the ESPD form debts depends on serious errors in the vocational training, medan the Norwegian rejection reason also involves other serious errors that can lead to doubt about the professional integrity of the supplier.
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Travel agency services for Vestland County.
Description : This procurement is for the delivery of travel agency services to Vestland fylkeskommune and Bybanen AS. The employees in the county shall be able to book accommodation and transport services such as planes, trains, hire vehicles, boats, etc. There shall also be mogleg to use the agreement for ordering student journeys. A contract shall be signed with one tenderer for the assignment. The agreement that will be signed will be a valid service agreement.
Internal identifier : VLFK/24/270

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63000000 Supporting and auxiliary transport services; travel agencies services
Additional classification ( cpv ): 63500000 Travel agency, tour operator and tourist assistance services
Additional classification ( cpv ): 63510000 Travel agency and similar services

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Start date : 01/07/2025
Duration end date : 30/06/2027

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.5 Value

Estimated value excluding VAT : 5 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Information about previous notices :
Identifier of the previous notice : 114469-2024

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : 3.4 The tenderer must say economic and financial position.
Description : Tenderers must have sufficient economic and financial capacity to fulfil the contract. The contracting authority will initially itself obtain a credit assessment of the tenderer. The credit rating is based on the most recent accounting figures. Financial strength of the host assessed in relation to resetnad, ignition, solidity and liquidity. The contracting authority ́s contracting authority shall collect the tenderer's annual accounts, including notes with the board ́s and auditor ́s reports from the last year. Foreign tenderers are asked to submit annual accounts, including any notes with the board's and auditor's reports, from the last two years. If, due to valid reasons, the tenderer cannot present the documentation requested by the contracting authority, he can prove the economic and financial position, with a quarter of a second document, that the contracting authority can accept.
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Other
Name : This fulfils the objective and non-discriminatory criteria or rules that shall be used to select the number of tenderers in the following way: If certain certificates or other forms of documentation are requested, indicate for each individual whether the tenderer is in possession of the requested documents:
Description : If any of these certificates or other forms of documentation are available in electronic form, the certificates are to be provided for each:
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : 3.3 The tenderer must say the organisational and legal position
Description : The tenderer shall be a legally established company. • Norwegian companies: Company registration certificate from the Brønnøysund Register Centre* • Foreign companies: Proof that the company is registered in a trade or business register as a guide in the law of the country where the tenderer is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : 3.5 The tenderer ́s technical and professional qualifications.
Description : The tenderer shall have escapes from equivalent assignments in the last three years. Portrayal of 1-3 relevant assignments from the tenderer in the last three years. The description must include information on the value of the assignment, date and reception reception. It is sufficient that the reference assignments together fulfil the qualification requirement. The tenderer shall benefit from the reference form in Annex 4.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : 3.6 Quality assurance and environmental management standards.
Description : Tenderers shall be certified in accordance with ISO 9001 or equivalent standards. The main supplier cannot rely on other suppliers to fulfil this requirement. Enclose a copy of a valid certificate. Tenderers shall be certified in accordance with Eco-Lighthouse, EMAS, ISO 14001 or equivalent standards. The main supplier cannot rely on other suppliers to fulfil this requirement. Enclose a copy of a valid certificate.
Use of this criterion : Used
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description :
Weight (percentage, exact) : 25
Criterion :
Type : Quality
Name : Environment
Description : • Routes to find the most mogleg environmental friend travel routes • Korleis dei goes forward to find environmental friend journeys that underpin VLFK's travel policy (emphasis high). • The korleis ordering system helps find environmental friend travel A detailed description of the award criteria is in Annex A - Requirement Specifications point 5.3.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Quality
Description : Tenestas undertaken, where the host emphasised on the choir's tenderer intends to lie to the assignment based on the contracting authority ́s needs, as well as relevant user friend ordering services will be (the emphasis will be high). A detailed description of the award criteria is in Annex A - Requirement Specifications points 5.1 and 5.2.
Weight (percentage, exact) : 45
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 09/02/2025 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=42603

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of requests to participate : 17/02/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Hordaland tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Hordaland tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Hordaland tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Hordaland tingrett
Organisation providing additional information about the procurement procedure : Vestland fylkeskommune
Organisation providing offline access to the procurement documents : Vestland fylkeskommune
Organisation receiving requests to participate : Vestland fylkeskommune
Organisation processing tenders : Vestland fylkeskommune

8. Organisations

8.1 ORG-0001

Official name : Vestland fylkeskommune
Registration number : 821311632
Department : Innkjøpsseksjonen
Postal address : Askedalen 2
Town : LEIKANGER
Postcode : 6863
Country : Norway
Contact point : Irmelin Hanstvedt Mjøs
Telephone : +47 05557
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Hordaland tingrett
Registration number : 926 723 367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55 69 97 00
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

8.1 ORG-0003

Official name : Bybanen AS
Registration number : 977511402
Town : Bergen
Country : Norway
Telephone : 05557
Roles of this organisation :
Buyer
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

11. Notice information

11.1 Notice information

Notice identifier/version : e2ede7a1-d461-4646-bfbb-2dec194d8f25 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 14/01/2025 12:47 +00:00
Notice dispatch date (eSender) : 14/01/2025 12:59 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00027386-2025
OJ S issue number : 10/2025
Publication date : 15/01/2025