Microsoft ILA-2025

The scope of this procedure covers the procurement of Microsoft licenses. Microsoft licenses are required for and can be linked either to products deployed on end-user devices (i.e. on laptops, desktops and mobile devices,) or to the Microsoft server platforms and applications deployed across the EUI data centres, or to …

CPV: 48000000 Pakiety oprogramowania i systemy informatyczne
Miejsce wykonania:
Microsoft ILA-2025
Miejsce udzielenia zamówienia:
European Commission, DG DIGIT - Digital Services
Numer nagrody:
DIGIT/2023/NP/0017

1. Buyer

1.1 Buyer

Official name : European Commission, DG DIGIT - Digital Services
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Microsoft ILA-2025
Description : The scope of this procedure covers the procurement of Microsoft licenses. Microsoft licenses are required for and can be linked either to products deployed on end-user devices (i.e. on laptops, desktops and mobile devices,) or to the Microsoft server platforms and applications deployed across the EUI data centres, or to Microsoft SaaS solutions. The prospective contract will not be transactional and will be implemented under an existing procurement vehicle with a reseller as required by Microsoft policies.
Procedure identifier : 5f38d56a-5828-437f-a94c-77f96f20ce61
Internal identifier : EC-DIGIT/2024/NP/0006
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure : The value of this particular agreement is indicated as "€1", since the actual purchases are being effectuated via a license reseller that won a separate framework contract, which was awarded following a call for tenders. Apart from the European Commission, 71 other European institutions, agencies or other bodies will be part of the resulting agreement.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems

2.1.2 Place of performance

Town : Brussels
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information : Delivery happens via electronic software delivery (ESD). In case physical delivery is necessary, the places of delivery include all the premises of all EUIs worldwide.

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2018/1046
Point 11.1 (b) (ii) and (iii) and 11.3 of Annex I of the Financial Regulation -

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Microsoft ILA-2025
Description : The scope of this procedure covers the procurement of Microsoft licenses. Microsoft licenses are required for and can be linked either to products deployed on end-user devices (i.e. on laptops, desktops and mobile devices,) or to the Microsoft server platforms and applications deployed across the EUI data centres, or to Microsoft SaaS solutions. The prospective contract will not be transactional and will be implemented under an existing procurement vehicle with a reseller as required by Microsoft policies.
Internal identifier : EC-DIGIT/2024/NP/0006

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48000000 Software package and information systems

5.1.2 Place of performance

Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information :

5.1.3 Estimated duration

Duration : 60 Month

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Within 2 months of the notification of the award decision, an appeal may be lodged to the review organisation. You may submit any observations concerning the award procedure to the contracting authority.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : best-price quality ratio (no weighting between quality and price)
Criterion :
Type : Price
Name :
Description : best-price quality ratio (no weighting between quality and price)
Description of the method to be used if weighting cannot be expressed by criteria : best-price quality ratio (no weighting between quality and price)
Justification for not indicating the weighting of the award criteria : N/A

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Organisation providing more information on the review procedures : European Commission, DG DIGIT - Digital Services -
Organisation signing the contract : European Commission, DG DIGIT - Digital Services

6. Results

Value of all contracts awarded in this notice : 1 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : The need for Microsoft licences stems directly from business continuity considerations. Many critical parts of the Digital Workplace (DWP) in nearly all EUIs are built largely on Microsoft technology. Microsoft is the sole holder of exclusive rights regarding Microsoft software. For this reason, effective competition regarding Microsoft software does not exist. Business continuity and uninterrupted functioning of the IT systems of the contracting authorities require continued contracting with Microsoft.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Microsoft Ireland Operations Limited
Tender :
Tender identifier : Microsoft Ireland Operations Limited
Identifier of lot or group of lots : LOT-0001
Value of the tender : 1 Euro
Subcontracting : No
Contract information :
Identifier of the contract : DI-08110
Organisation signing the contract : European Commission, DG DIGIT - Digital Services

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG DIGIT - Digital Services
Registration number : COM
Department : DIGIT.R - Change Management and Resources
Postal address : Rue de la Loi 107
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0005

Official name : Microsoft Ireland Operations Limited
Size of the economic operator : Large
Registration number : IE8256796U
Postal address : 70 SIR JOHN ROGERSON QUAY
Town : Dublin
Postcode : DUBLIN 2
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35312953826
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 6ded11b3-7e68-412a-ac19-d165a4d99512 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 11/04/2025 07:55 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00241597-2025
OJ S issue number : 73/2025
Publication date : 14/04/2025