Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support

This is a re-publication of the original contact award notice ref. 191451-2020 due to an administrative error. Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement …

CPV: 72000000 Usługi informatyczne: konsultacyjne, opracowywania oprogramowania, internetowe i wsparcia, 48000000 Pakiety oprogramowania i systemy informatyczne
Miejsce wykonania:
Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
Miejsce udzielenia zamówienia:
HEAnet CLG
Numer nagrody:
1

1. Buyer

1.1 Buyer

Official name : HEAnet CLG
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
Description : This is a re-publication of the original contact award notice ref. 191451-2020 due to an administrative error. Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the Required Services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework. Allocation of value distributed between the lots may vary. Total value of Framework €10M as per the contact notice 584217-2019.
Procedure identifier : 6f7a90e1-c8f9-4d00-9604-70cb365bc2f5
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 10 000 000 Euro
Maximum value of the framework agreement : 10 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1
Description : Clarivate
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Total Cost of Ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 1 year plus 1 day

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 1 year plus 1 day

5.1 Lot technical ID : LOT-0002

Title : Lot 2
Description : Elsevier
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Total Cost of Ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 1 year plus 1 day

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 1 year plus 1 day

5.1 Lot technical ID : LOT-0003

Title : Lot 3
Description : SmartSimple
Internal identifier : 3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Total Cost of Ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 1 year plus 1 day

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 1 year plus 1 day

5.1 Lot technical ID : LOT-0004

Title : Lot 4
Description : Vidatum
Internal identifier : 4

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Total cost of ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 1 year plus 1 day

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 1 year plus 1 day

5.1 Lot technical ID : LOT-0005

Title : Lot 5
Description : Digital Science and Worktribe
Internal identifier : 5

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Total cost of ownership
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 1 year plus 1 day

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 1 year plus 1 day

6. Results

Value of all contracts awarded in this notice : 10 000 000 Euro
Maximum value of the framework agreements in this notice : 10 000 000 Euro
Approximate value of the framework agreements : 10 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 2 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Clarivate Analytics
Tender :
Tender identifier : Lot 1 Clarivate
Identifier of lot or group of lots : LOT-0001
Value of the tender : 2 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 1 Clarivate
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 2 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Elsevier
Tender :
Tender identifier : Lot 2 Elsevier
Identifier of lot or group of lots : LOT-0002
Value of the tender : 2 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 2 Elsevier
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0003

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 2 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : SmartSimple Software Ireland Ltd
Tender :
Tender identifier : Lot 3 SmartSimple
Identifier of lot or group of lots : LOT-0003
Value of the tender : 2 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 3 SmartSimple
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0004

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 2 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Vidatum Ltd
Tender :
Tender identifier : Lot 4 Vidatum
Identifier of lot or group of lots : LOT-0004
Value of the tender : 2 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 4 Vidatum
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0005

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 1 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Digital Science and Research Solutions Inc
Tender :
Tender identifier : Lot 5 Digital Science
Identifier of lot or group of lots : LOT-0005
Value of the tender : 1 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 5 Digital Science
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

6.1 Result lot ldentifier : LOT-0005

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 000 000 Euro
Re-estimated value of the framework agreement : 1 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : Worktribe Ltd
Tender :
Tender identifier : Lot 5 Worktribe
Identifier of lot or group of lots : LOT-0005
Value of the tender : 1 000 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Lot 5 Worktribe
Date on which the winner was chosen : 12/03/2020
Date of the conclusion of the contract : 06/04/2020
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 584217-2019

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : HEAnet CLG
Registration number : 275301
Postal address : 3rd Floor, North Dock 2, 93/94 North Wall Quay,
Town : Dublin
Postcode : D01V8Y6
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 016609040
Internet address : https://www.heanet.ie
Buyer profile : https://www.heanet.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Clarivate Analytics
Registration number : GB250888089
Town : London
Postcode : SE1 8EZ
Country subdivision (NUTS) : Camden and City of London ( UKI31 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : Elsevier
Registration number : 33158992
Town : Amsterdam
Postcode : 1043 NX
Country subdivision (NUTS) : Groot-Amsterdam ( NL329 )
Country : Netherlands
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002

8.1 ORG-0006

Official name : SmartSimple Software Ireland Ltd
Registration number : 9649314V
Town : Dublin
Postcode : Dublin 17
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0003

8.1 ORG-0007

Official name : Vidatum Ltd
Registration number : 386588
Town : Dublin
Postcode : Co Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0004

8.1 ORG-0008

Official name : Digital Science and Research Solutions Inc
Registration number : 844857388
Town : Cambridge
Postcode : MA 02139
Country : United States
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0005

8.1 ORG-0009

Official name : Worktribe Ltd
Registration number : 1122334455
Town : Nottinghamshire
Postcode : Nottinghamshire
Country subdivision (NUTS) : North Nottinghamshire ( UKF15 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0005

11. Notice information

11.1 Notice information

Notice identifier/version : 6bac21df-6d17-4b8b-beb8-2770ff492475 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 19/02/2025 14:56 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00118101-2025
OJ S issue number : 37/2025
Publication date : 21/02/2025