Procurement - Purchase and leasing of passenger cars and goods vans, 2024

The contracting authority would like to use this procurement to enter into a framework agreement with up to 8 tenderers (parallel agreements) per geographical area, provided that there are a sufficient number of qualified tenderers. The aim of the contract is to cover the customers ́ continuous need for purchase …

CPV: 34100000 Pojazdy silnikowe, 34110000 Samochody osobowe, 34111000 Przyczepy mieszkalne i luksusowe przyczepy mieszkalne, 34144700 Pojazdy użyteczności publicznej
Miejsce wykonania:
Procurement - Purchase and leasing of passenger cars and goods vans, 2024
Miejsce udzielenia zamówienia:
Ålesund kommune
Numer nagrody:
24/17246

1. Buyer

1.1 Buyer

Official name : Ålesund kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement - Purchase and leasing of passenger cars and goods vans, 2024
Description : The contracting authority would like to use this procurement to enter into a framework agreement with up to 8 tenderers (parallel agreements) per geographical area, provided that there are a sufficient number of qualified tenderers.  The aim of the contract is to cover the customers ́ continuous need for purchase and leasing of passenger cars and goods vans in accordance with the requirement specification. The procurement concerns zero emission vehicles. Mainly there is a need for small vehicles/compact cars 2WD/4WD, but there will also be procurements of other vehicle categories. The contracting authority therefore needs to enter into agreement with several tenderers, who in total cover several different vehicle categories.  The contracting authority is free to procure vehicles in accordance with this agreement, either by purchase or by leasing.
Procedure identifier : 89e07838-9f4d-43fd-91b5-3495271bdfe0
Previous notice : dad8b1f7-5c52-4232-a3eb-4a09b28abc4a-01
Internal identifier : 24/17246
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Open tender contest

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34144700 Utility vehicles

2.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Additional information : The contracting authority for the competition is: Ålesund municipality. Participants in this procurement are the following, and there will therefore be delivery to these municipalities and companies. The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): Ålesund municipality Giske municipality Vestnes Municipality Sykkylven municipality Stranda municipality Fjord municipality Haram Municipality Ulstein municipality Herøy municipality Sande municipality Ørsta municipality Hareid Municipality Sula municipality Vanylven municipality Company: Attvin AS, including subsidiaries Ålesundregionens havnevesen

2.1.3 Value

Estimated value excluding VAT : 76 000 000 Norwegian krone
Maximum value of the framework agreement : 85 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement - Purchase and leasing of passenger cars and goods vans, 2024
Description : The contracting authority would like to use this procurement to enter into a framework agreement with up to 8 tenderers (parallel agreements) per geographical area, provided that there are a sufficient number of qualified tenderers.  The aim of the contract is to cover the customers ́ continuous need for purchase and leasing of passenger cars and goods vans in accordance with the requirement specification. The procurement concerns zero emission vehicles. Mainly there is a need for small vehicles/compact cars 2WD/4WD, but there will also be procurements of other vehicle categories. The contracting authority therefore needs to enter into agreement with several tenderers, who in total cover several different vehicle categories.  The contracting authority is free to procure vehicles in accordance with this agreement, either by purchase or by leasing.
Internal identifier : 24/17246

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34144700 Utility vehicles

5.1.2 Place of performance

Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Additional information : The contracting authority for the competition is: Ålesund municipality. Participants in this procurement are the following, and there will therefore be delivery to these municipalities and companies. The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality): Ålesund municipality Giske municipality Vestnes Municipality Sykkylven municipality Stranda municipality Fjord municipality Haram Municipality Ulstein municipality Herøy municipality Sande municipality Ørsta municipality Hareid Municipality Sula municipality Vanylven municipality Company: Attvin AS, including subsidiaries Ålesundregionens havnevesen

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal length is 12 months.

5.1.5 Value

Estimated value excluding VAT : 76 000 000 Norwegian krone
Maximum value of the framework agreement : 85 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)
The CVD legal basis to establish which category of procurement procedure applies Vehicle purchase, lease or rent

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Collecting and bringing services: Tenderers shall price costs for collecting and bringing services in the price form.  Tenderers shall choose respectively. "Price form - Nordre" or "Price form - Søre", depending on what sub-contract the tender is submitted for.  Tenderers shall fill in the attached Price Form in their cost calculations and submit as an annex to the tender in Excel formal. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected.  All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.  The price for collecting and bringing services also includes ferry and barrier. Attention is defined as the number in the price form is theoretical figures and the contracting authority is not bound by the estimates. Furthermore, please note that the prices stated here will be fixed in future mini-competitions and will be a part of the price assessment in mini-competitions where collecting and bringing services shall be used. Submitted prices for collecting and bringing services cannot be price regulated in the contract period. Evaluation: When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached. Best solution will be awarded the highest score (10). Other solutions will be awarded a point score relative to the best solution.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Description of the tenderer's routines
Description : It is important for the contracting authority that the tenderer has a robust organisation, with suitable routines for safeguarding the obligations included in this agreement. The contracting authority will therefore evaluate the tenders based on the tenderer ́s description of their routines. Suppliers are particularly encouraged to mention the following points: What routines the tenderer has for administration of assignments. What routines the tenderer has for receipt and follow-up of any deviations. The contracting authority will also emphasise if there are other aspects of the tenderer ́s routines that can add value to the cooperation. This can, for example, be the number of associated workshops, number of employees, certifications etc. The response shall be maximum 3 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 3 will not be evaluated. Any links (websites etc.) and attached brochures will not be considered in the evaluation. Evaluation: This award criteria will be assessed based on the tenderer ́s description of the award criteria. A total procurement assessment of the described system will be carried out during the evaluation. Best solution will be awarded the highest score (10). Other solutions will be awarded a point score relative to the best solution.
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name : Environment
Description : The contracting authority uses the exclusion provisions in PPR § 7-9 fourth paragraph, and has replaced the award criteria in accordance with the second link with climate and environmental requirements in the requirement specification. It is considered clear that this gives a better climate and environmental effect, and this is justified below. In DFØ ́s guidelines on climate in public procurements, refer to various examples of procurements where it is clear that climate and environmental requirements in the requirement specifications provide better climate and environmental effect than by taking climate and environmental considerations into account in the award criteria. It is stated in chapter 10.2 that the most central climate and environmental measure for the procurement of vehicles is to ensure that the vehicles are emission-free. Thus, it has a greater climate and environmental effect to procure emission-free vehicles than procuring a fossile vehicle, awarding other climate and environmental considerations, such as energy efficient tyres. The aim of the new environmental regulation is to reduce the procurement ́s total climate footprint or environmental impact. It will have a clearly better climate and environmental effect that the contracting authorities prioritise alterations to emission-free vehicles over other climate and environmental considerations. Since a framework agreement shall be signed for the procurement of emission-free vehicles, the exclusionary provision in the Public Procurement Regulations § 7-9, the fourth paragraph, the first period will apply.
Weight (percentage, exact) : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, with reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Møre og Romsdal tingrett
Organisation signing the contract : Ålesund kommune

6. Results

Value of all contracts awarded in this notice : 76 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Frydenbø Bil Ålesund AS
Tender :
Tender identifier : Frydenbø Bil Ålesund AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Frydenbø Bil Ålesund AS
Title : General del-Frydenbø Bil Ålesund AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Bertel O. Steen Møre og Romsdal AS
Tender :
Tender identifier : Anskaffelse - Kjøp og leasing av personbiler og varebiler, 2024
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Bertel O. Steen Møre og Romsdal AS
Title : General del-Bertel O. Steen Møre og Romsdal AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Ørsta BIL
Tender :
Tender identifier : Anskaffelse - Kjøp og leasing av personbiler og varebiler, 2024
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Ørsta BIL
Title : General sub-Ørsta BIL
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Brages Bilforretning as
Tender :
Tender identifier : Anbud - Ålesund Kommune - Brages Bilforretning
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Brages Bilforretning as
Title : General del-Brages Bilforretning AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Auto 8-8 Vestlandske AS
Tender :
Tender identifier : AUTO 8-8 24/17246
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Auto 8-8 Vestlandske AS
Title : General part-Auto 8-8 Vestlandske AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Ålesund Bil AS
Tender :
Tender identifier : Nardo Bil Ålesund AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Ålesund Bil AS
Title : General del-Ålesund Bil AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Motor Forum AS
Tender :
Tender identifier : Motor Forum AS, Ålesund
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Motor Forum AS
Title : General del-Motor Forum AS
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune
Winner :
Official name : Berge & Co as, Ørsta
Tender :
Tender identifier : Anskaffelse - Kjøp og leasing av personbiler og varebiler, 2024
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : -
Title : General del-Berge & Co as, Ørsta
Date on which the winner was chosen : 10/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Ålesund kommune

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Arval AS

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 9
Statistics about strategic procurement :
The CVD legal basis to establish which category of procurement procedure applies : Vehicle purchase, lease or rent
Category of vehicle : Light-duty Vehicle (M1, M2, N1)
The number of all vehicles falling within the scope of the CVD directive : 300
The number of clean vehicles : 300
The number of zero-emission heavy-duty vehicles : 0

8. Organisations

8.1 ORG-0001

Official name : Ålesund kommune
Registration number : 929911709
Department : Innkjøp
Postal address : Keiser Wilhelms gate 11
Town : Ålesund
Postcode : 6003
Country : Norway
Contact point : Henriette Longva
Telephone : +4770162000
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Møre og Romsdal tingrett
Registration number : 926 723 200
Postal address : Postboks 1354
Town : Ålesund
Postcode : 6001
Country subdivision (NUTS) : Møre og Romsdal ( NO0A3 )
Country : Norway
Telephone : 70 33 47 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Frydenbø Bil Ålesund AS
Registration number : 921494866
Department : Salg
Postal address : Brusdalsveien 201
Town : Ålesund
Postcode : 6010
Country : Norway
Contact point : Stein Ove Karlsbakk
Telephone : +4724031900
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Bertel O. Steen Møre og Romsdal AS
Registration number : 927190788
Department : Salg Nyttekjøretøy
Postal address : Postboks 7583 Spjelkavik
Town : Ålesund
Postcode : 6022
Country : Norway
Contact point : Sindre Huru
Telephone : 70176400
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0005

Official name : Ørsta BIL
Registration number : 984699883
Department : Salg
Postal address : Langemyra 9
Town : Hovdebygda
Postcode : 6160
Country : Norway
Contact point : Kjell H Krumsvik
Telephone : +47 70049200
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0006

Official name : Brages Bilforretning as
Registration number : 841074602
Department : Salg
Postal address : Postboks 8113 Spjelkavik
Town : Ålesund
Postcode : 6022
Country : Norway
Contact point : John Pelé Sundgot
Telephone : +4770178200
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0007

Official name : Auto 8-8 Vestlandske AS
Registration number : 982779529
Department : Salg
Postal address : Lerstadvegen 534
Town : Ålesund
Postcode : 6018
Country : Norway
Contact point : Stefan Lausund
Telephone : 70104600
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0008

Official name : Ålesund Bil AS
Registration number : 966478616
Department : Salg
Postal address : Lerstadveien 540
Town : Ålesund
Postcode : 6018
Country : Norway
Contact point : Lars Olav Holmøy
Telephone : +4770175480
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0009

Official name : Motor Forum AS
Registration number : 995333554
Department : Salg
Postal address : Brusdalsveien 206
Town : Ålesund
Postcode : 6011
Country : Norway
Contact point : Synnøve Gulbrandsen
Telephone : +47 70 14 00 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0010

Official name : Berge & Co as, Ørsta
Registration number : 951435325
Department : Ørsta
Postal address : Anders Hovden gate 14
Town : Ørsta
Postcode : 6156
Country : Norway
Contact point : Frode Ryste
Telephone : 90601777
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0011

Official name : Arval AS
Registration number : 919117109
Department : Salg
Postal address : Nydalsveien 28
Town : Oslo
Postcode : 0484
Country : Norway
Contact point : Stian Eriksen
Telephone : 23007070
Roles of this organisation :
Tenderer

11. Notice information

11.1 Notice information

Notice identifier/version : 9650dfc4-53ff-4821-bd82-48bba1cae440 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 15/01/2025 08:27 +00:00
Notice dispatch date (eSender) : 15/01/2025 08:39 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00031079-2025
OJ S issue number : 11/2025
Publication date : 16/01/2025