Onshore Power Supply System (OPS) – Port of Aarhus

PoA is planning the construction of shore power facilities on the grounds of the container terminal in Aarhus. The scope of services includes the planning, procurement, construction and trial operation of a new shore power system to be built for the simultaneous supply of several container ships with electrical energy …

CPV: 31000000 Maszyny, aparatura, urządzenia i wyroby elektryczne; oświetlenie, 31682000 Wyroby elektryczne, 34931000 Urządzenia portowe, 45315300 Instalacje zasilania elektrycznego
Miejsce wykonania:
Onshore Power Supply System (OPS) – Port of Aarhus
Miejsce udzielenia zamówienia:
Port of Aarhus (PoA)
Numer nagrody:
400607

1. Buyer

1.1 Buyer

Official name : Port of Aarhus (PoA)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Onshore Power Supply System (OPS) – Port of Aarhus
Description : PoA is planning the construction of shore power facilities on the grounds of the container terminal in Aarhus.  The scope of services includes the planning, procurement, construction and trial operation of a new shore power system to be built for the simultaneous supply of several container ships with electrical energy during port berthing times. The certification of the individual components, as well as the overall systems, each with the ship in accordance with the standard, is also part of the service.    The project is divided into two lots:   • Lot 1: OPS   • Lot 2: CMS     The subject of this call for tenders is only Lot 1: OPS.    In accordance with the IEC 80005-1 standard, a certified shore power system must be installed. A containerized solution for the system is favored. The complete technology required for a functional system, including a flood-proof foundation, must be installed. Furthermore, the cable feed to the transfer boxes (including connection to the transfer system from lot 2) is part of the contract. PoA will provide cable pulling systems for this purpose, which are to be used during execution.    The plant is to be expanded at a later date. Only the first phase of the plant is currently being put out to tender.     A system with a total capacity of 3 x 3.75 MVA in accordance with IEC 80005-1 is planned to supply the following scenarios:   (a) Supply of 1 mail liner and 1 feeder  (b) Supply of 2 feeders  In the current project it is planned to install 2 CMS systems for the supply of container vessels. As such, the max capacity is 7.5 MVA per vessel (main liner) at each location.   The required voltage and frequency are as follows: 50 Hz & 60 Hz as well as 6.6 kV in all possible combinations.  All necessary central components (transformers, frequency converters, output switchgear, control and monitoring system) must be installed in the new OPS station. The cables are to be supplied and the cable routing between the shore connection system and the quay system (junction boxes, transfer equipment), as well as to the connection point of the input switchgear, is to be implemented. The commissioning of the entire system, including junction boxes and transfer technology, must be planned and implemented. The preparation of the design planning on the basis of this invitation to tender is part of the contractor's service. The contractor is also responsible for preparing the implementation planning.    The existing 10 kV MV switchgear - outgoing feeder panel is defined as the interface to the power supply. The overall interfaces to the ships are the plugs of the transfer equipment (CMS). Part of this tender is the cable pull onto the connection to the CMS. The connection between the cables and the CMS will be located at the quay/service road. The OPS Lot must provide and install suitable cable length for cable pull (between OPS and the CMS interface). The connection torewards the CMS will be done by the CMS lot.   The supplier of Lot 1 has overall responsibility for system integration, which is part of overall commissioning and overall certification.  Interfaces to PoA/operator are the LV supplies, possible connection to a terminal fire alarm system or direct interface to public fire brigade; connections to the IT/communication infrastructure and to the billing/energy management system for electrical energy for the ships.    Technology and cables are to be planned and installed in the existing system or in coordination with the PoA. Any necessary civil engineering work is to be carried out by the PoA. Existing roads can be used for parts of the route.     Construction will take place within the ISPS area of the terminal during ongoing port operations. Port operations have priority. Accordingly, on site work must be coordinated and kept to a minimum. In particular, work in the quay area may be restricted by port operations.     The planning is to be prepared on the basis of a functional service description and is to be provided in the following three stages:  1. design planning  2. implementation planning  3. work and assembly planning.
Procedure identifier : ee50db5f-9a99-4b6d-bb90-e783750f6ff3
Previous notice : 49a7a9b6-29cc-49d1-a7b3-8ae9e608fceb-01
Internal identifier : 400607
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Negotiated tendering is used as the service is particularly technically complex. A negotiation round is expected to be conducted. PoA reserves the right to award on the basis of the initial offers. Reduction of the number of tenderers: PoA reserves the right to reduce the number of participating tenderers during the negotiaton phase. At the earliest, reduction may be done based on the first revised tender. If it is PoA’s intention to reduce the number of tenderers, PoA will inform about that intention prior to the deadline for submission of the first revised tenders. Reduction will be done based on the evaluation criteria described above in section 12 and in appendix B. A reduction of the number of tenderers cannot imply that the number of tenderers invited to submit a final tender is reduced to less than 2.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31000000 Electrical machinery, apparatus, equipment and consumables; lighting
Additional classification ( cpv ): 31682000 Electricity supplies
Additional classification ( cpv ): 34931000 Harbour equipment
Additional classification ( cpv ): 45315300 Electricity supply installations

2.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Place of performance: Aarhus Havn

2.1.3 Value

Estimated value excluding VAT : 8 800 000 Euro

2.1.4 General information

Additional information : The contract is tendered according to The Utilities Directive, Directive 2014/25/EU. Please be aware that PoA is about to be reorganized into a municipality owned limited liability company (in Danish: “kommunalt ejet aktieselskab”). In that context, the activities in PoA, including this this project put up for tender - will be transferred to the newly established municipality owned limited liability company. If the reorganization is completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the new entity. If the reorganization is not completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the entity stated above and then transferred to the new entity. By submitting a tender under this tender procedure, the tenderer accepts that the contract may be concluded with the new entity or transferred to the new entity after conclusion. No remuneration is granted. Most economically advantageous tender based on the best price-quality ratio. A tender who at any time during the procurement procedure is or becomes subject to one of the grounds for exclusion in sections 134a-136 and 137(1)(1-6) of the Public Procurement Act, cf. section 10(1)(1)(1) of the Implementing Order (Executive Order no. 1624 of 15/12/2015), will be excluded from the procurement procedure unless, within a reasonable time limit set by PoA, the tenderes submits documentation showing the reliability of the tenderer, cf. section 138 of the Public Procurement Act. Before PoA can make an award decision, PoA must obtain final documentation of the correctness of the successful tenderer's information in the ESPD. For Danish tenderers, this documentation will consist of a Service Certificate (issued no earlier than 6 months before the tender deadline) and the three most recent annual accounts. For foreign tenderers, similar documentation will be provided. If the tenderer, for reasons beyond its control, is unable to provide the documentation, the tenderer may document its financial suitability in another way that the Contracting Authority deems appropriate, cf. section 154(2) of the Danish Public Procurement Act.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Onshore Power Supply System (OPS) – Port of Aarhus
Description : PoA is planning the construction of shore power facilities on the grounds of the container terminal in Aarhus.  The scope of services includes the planning, procurement, construction and trial operation of a new shore power system to be built for the simultaneous supply of several container ships with electrical energy during port berthing times. The certification of the individual components, as well as the overall systems, each with the ship in accordance with the standard, is also part of the service.    The project is divided into two lots:   • Lot 1: OPS   • Lot 2: CMS     The subject of this call for tenders is only Lot 1: OPS.    In accordance with the IEC 80005-1 standard, a certified shore power system must be installed. A containerized solution for the system is favored. The complete technology required for a functional system, including a flood-proof foundation, must be installed. Furthermore, the cable feed to the transfer boxes (including connection to the transfer system from lot 2) is part of the contract. PoA will provide cable pulling systems for this purpose, which are to be used during execution.    The plant is to be expanded at a later date. Only the first phase of the plant is currently being put out to tender.     A system with a total capacity of 3 x 3.75 MVA in accordance with IEC 80005-1 is planned to supply the following scenarios:   (a) Supply of 1 mail liner and 1 feeder  (b) Supply of 2 feeders  In the current project it is planned to install 2 CMS systems for the supply of container vessels. As such, the max capacity is 7.5 MVA per vessel (main liner) at each location.   The required voltage and frequency are as follows: 50 Hz & 60 Hz as well as 6.6 kV in all possible combinations.  All necessary central components (transformers, frequency converters, output switchgear, control and monitoring system) must be installed in the new OPS station. The cables are to be supplied and the cable routing between the shore connection system and the quay system (junction boxes, transfer equipment), as well as to the connection point of the input switchgear, is to be implemented. The commissioning of the entire system, including junction boxes and transfer technology, must be planned and implemented. The preparation of the design planning on the basis of this invitation to tender is part of the contractor's service. The contractor is also responsible for preparing the implementation planning.    The existing 10 kV MV switchgear - outgoing feeder panel is defined as the interface to the power supply. The overall interfaces to the ships are the plugs of the transfer equipment (CMS). Part of this tender is the cable pull onto the connection to the CMS. The connection between the cables and the CMS will be located at the quay/service road. The OPS Lot must provide and install suitable cable length for cable pull (between OPS and the CMS interface). The connection torewards the CMS will be done by the CMS lot.   The supplier of Lot 1 has overall responsibility for system integration, which is part of overall commissioning and overall certification.  Interfaces to PoA/operator are the LV supplies, possible connection to a terminal fire alarm system or direct interface to public fire brigade; connections to the IT/communication infrastructure and to the billing/energy management system for electrical energy for the ships.    Technology and cables are to be planned and installed in the existing system or in coordination with the PoA. Any necessary civil engineering work is to be carried out by the PoA. Existing roads can be used for parts of the route.     Construction will take place within the ISPS area of the terminal during ongoing port operations. Port operations have priority. Accordingly, on site work must be coordinated and kept to a minimum. In particular, work in the quay area may be restricted by port operations.     The planning is to be prepared on the basis of a functional service description and is to be provided in the following three stages:  1. design planning  2. implementation planning  3. work and assembly planning.
Internal identifier : 400607

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31000000 Electrical machinery, apparatus, equipment and consumables; lighting
Additional classification ( cpv ): 31682000 Electricity supplies
Additional classification ( cpv ): 34931000 Harbour equipment
Additional classification ( cpv ): 45315300 Electricity supply installations
Options :
Description of the options : Within this tender, the option of a 2nd project extension is considered. It is scheduled by Port of Aarhus to expand the project having a full scale system running by 2030. This expansion is foreseen in two alternative options: - Option 1 for phase II: supply of 4 feeder vessels simultaneously - Option 2 for phase II: supply of 1 main liner and 3 feeder vessels simultaneously Both options have different power demand and shall consider the modular extension of the first phase. As such, the tenders shall be ready to provide along with this tender concepts and prices for the possible system expansion.

5.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Place of performance: Aarhus Havn

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : Mandatory maintenance 2 years with the possibility of renewal 2+2+2+2, all in all 10 years from take over.

5.1.5 Value

Estimated value excluding VAT : 8 800 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The contract is tendered according to The Utilities Directive, Directive 2014/25/EU. Please be aware that PoA is about to be reorganized into a municipality owned limited liability company (in Danish: “kommunalt ejet aktieselskab”). In that context, the activities in PoA, including this this project put up for tender - will be transferred to the newly established municipality owned limited liability company. If the reorganization is completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the new entity. If the reorganization is not completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the entity stated above and then transferred to the new entity. By submitting a tender under this tender procedure, the tenderer accepts that the contract may be concluded with the new entity or transferred to the new entity after conclusion. No remuneration is granted. Most economically advantageous tender based on the best price-quality ratio. A tender who at any time during the procurement procedure is or becomes subject to one of the grounds for exclusion in sections 134a-136 and 137(1)(1-6) of the Public Procurement Act, cf. section 10(1)(1)(1) of the Implementing Order (Executive Order no. 1624 of 15/12/2015), will be excluded from the procurement procedure unless, within a reasonable time limit set by PoA, the tenderes submits documentation showing the reliability of the tenderer, cf. section 138 of the Public Procurement Act. Before PoA can make an award decision, PoA must obtain final documentation of the correctness of the successful tenderer's information in the ESPD. For Danish tenderers, this documentation will consist of a Service Certificate (issued no earlier than 6 months before the tender deadline) and the three most recent annual accounts. For foreign tenderers, similar documentation will be provided. If the tenderer, for reasons beyond its control, is unable to provide the documentation, the tenderer may document its financial suitability in another way that the Contracting Authority deems appropriate, cf. section 154(2) of the Danish Public Procurement Act.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The total price is the sum of the price of phase I (accounts 80%) and the price of phase II (accounts 20%, taken by the average on option 1 and option 2).
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name : Technical value
Description : Five sub-criteria have been formed for the evaluation of the "Technical Value". The technical value is determined by the following criteria weight: - Organization of the construction project (10 %) - Schedule reliability / construction scheduling (15 %) - Operating and maintenance costs (25 %) - Technical solution for electrotechnical concepts (35 %) - Technical solution for control technology (15 %) A maximum of 10 credit points will be awarded for the evaluation of the individual sub-criteria for the "Technical Value". Each sub-criterion can be evaluated with 0 to 10 points considering the given sub-point structure, while 0 points equals to “insufficient description”.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Pursuant to act 7 in the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk) , the following deadlines apply to the lodging of complaints: Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act. In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of: - 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published. Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section 8.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
TED eSender : Mercell Holding ASA

6. Results

Value of all contracts awarded in this notice : 10 280 150 Euro

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : PowerCon A/S
Tender :
Tender identifier : Onshore Power Supply System (OPS) – Port of Aarhus
Identifier of lot or group of lots : LOT-0000
Value of the tender : 10 280 150 Euro
Contract information :
Identifier of the contract : Onshore Power Supply System (OPS) – Port of Aarhus
Date on which the winner was chosen : 05/12/2024
Date of the conclusion of the contract : 19/12/2024
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 2
Type of received submissions : Tenders from tenderers registered in other European Economic Area countries than the country of the buyer
Number of tenders or requests to participate received : 0
Type of received submissions : Tenders from tenders registered in countries outside of the European Economic Area
Number of tenders or requests to participate received : 0
Type of received submissions : Tenders from micro, small or medium tenderers
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Port of Aarhus (PoA)
Registration number : 23145928
Department : DLA Piper
Postal address : Vandvejen 7
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Jens Hvidegaard Dissing
Telephone : +4520605219
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Klagenævnet for Udbud
Registration number : 37795526
Postal address : Nævnenes Hus, Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Telephone : +45 72405708
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Telephone : +45 41715000
Internet address : https://www.kfst.dk/
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : PowerCon A/S
Size of the economic operator : Micro, small, or medium
Registration number : 32270433
Postal address : Mariagervej 58A
Town : Hobro
Postcode : 9500
Country subdivision (NUTS) : Nordjylland ( DK050 )
Country : Denmark
Telephone : +45 79 30 12 20
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0005

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 290b9f07-0842-4130-9d99-8597ca26734c - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 09/01/2025 07:11 +00:00
Notice dispatch date (eSender) : 09/01/2025 07:30 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00015075-2025
OJ S issue number : 7/2025
Publication date : 10/01/2025