Mandate - Third party monitoring (TPM) services covering Swiss-funded projects in Ukraine: 01.06.2025 to 31.12.2028 (3 years 7 months) - 2 Lots

Switzerland invites interested tenderers to submit their bids for the provision of Third-Party-Monitoring (TPM) services, covering Swiss-funded projects in Ukraine. The selected TPM agency(-ies) will play an important role in the monitoring of these projects and related learning processes (via on site visits and remote monitoring), providing monitoring and learning …

CPV: 98300000 Różne usługi
Termin:
6 marca 2025 23:59
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Mandate - Third party monitoring (TPM) services covering Swiss-funded projects in Ukraine: 01.06.2025 to 31.12.2028 (3 years 7 months) - 2 Lots
Miejsce udzielenia zamówienia:
EDA / DEZA
Numer nagrody:
8b43e6cd-f978-48d0-b199-decfb45e5395

1. Buyer

1.1 Buyer

Official name : EDA / DEZA
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Mandate - Third party monitoring (TPM) services covering Swiss-funded projects in Ukraine: 01.06.2025 to 31.12.2028 (3 years 7 months) - 2 Lots
Description : Switzerland invites interested tenderers to submit their bids for the provision of Third-Party-Monitoring (TPM) services, covering Swiss-funded projects in Ukraine. The selected TPM agency(-ies) will play an important role in the monitoring of these projects and related learning processes (via on site visits and remote monitoring), providing monitoring and learning reports. These activities will complement other ongoing monitoring and steering activities that are part of Switzerland’s results-based management system in Ukraine. This mandate aims to provide additional information for learning, improving relevance and strategic steering of projects and to mitigate programmatic and institutional risks for Switzerland. The present tender consists of two lots, whereby Lot 1 addresses monitoring and quality assurance services for the Swiss country program’s development cooperation and humanitarian portfolio and Lot 2 concerns measures and initiatives engaging the Swiss private sector.
Procedure identifier : 8b43e6cd-f978-48d0-b199-decfb45e5395
Internal identifier : 8b43e6cd-f978-48d0-b199-decfb45e5395
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98300000 Miscellaneous services

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Purely national exclusion grounds : Further details in the official publication on simap.ch

5. Lot

5.1 Lot technical ID : LOT-0001

Title : • Lot 1: TPM services for Swiss development and humanitarian projects and programming
Description : The implementation of the mandate aims to enhance quality assurance and improve learning and results for projects over the three areas of the international cooperation engagement, being i) economic recovery, ii) public sector service support and reform, as well as iii) protection of civilians. Main services for Lot 1 include input and output level monitoring assignments, the creation of monitoring reports, the execution of partner risk assessments, reviews of procurement processes of Swiss implementing partners and regular briefings and meetings with the Swiss Cooperation Office in Kyiv.
Internal identifier : 04fbb81d-7f80-42a4-aff0-638eef0446b4

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98300000 Miscellaneous services

5.1.2 Place of performance

Town : Ukraine
Postcode : 0
Country : Ukraine
Additional information :

5.1.3 Estimated duration

Start date : 01/06/2025
Duration end date : 31/12/2028

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Description : As described in the tender documentation on simap.ch.
Criterion :
Type : Suitability to pursue the professional activity
Description : As described in the tender documentation on simap.ch.
Criterion :
Type : Technical and professional ability
Description : As described in the tender documentation on simap.ch.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Award criteria
Description of the method to be used if weighting cannot be expressed by criteria : The award criteria are defined in the documentation.
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Ad hoc communication channel :
Name : Simap.ch

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Not allowed
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 06/03/2025 23:59 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Conditions relating to the performance of the contract : Further details in the official publication on simap.ch
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Financial arrangement : Further details in the official publication on simap.ch
Information about review deadlines : Instructions on legal remedies Procedure falling outside the scope of international treaties: This is a public contract under Annex 5 no. 1 let. d PPA. There is no right of appeal

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Tribunal administrativ federal
Organisation providing additional information about the procurement procedure : EDA / DEZA
TED eSender : Simap.ch

5.1 Lot technical ID : LOT-0002

Title : • Lot 2: TPM services for Swiss private sector engagement projects and programming
Description : As part of the support in the area of economic recovery, Switzerland foresees several measures to include the Swiss private sector in the reconstruction efforts of Ukraine. These so-called Private Sector Measures will be implemented in close cooperation with Ukraine and in a manner that complements Switzerland's existing international cooperation efforts. Requested services for Lot 2 include Monitoring of the Private Sector (PS) Measures at Output, Outcome and Impact Level; Full project cycle monitoring support: from designing and planning the monitoring of programs/projects, to data collection, data analysis, presentation of insights, and developing proposed steering measures; Organization and coordination of technical and financial audits by external parties: Analyse the implementation mechanism of the PS measures and formulate adjustments if needed.
Internal identifier : bf936852-026e-4dac-97c5-017d97ac350d

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98300000 Miscellaneous services

5.1.2 Place of performance

Town : Ukraine
Country : Ukraine
Additional information :

5.1.3 Estimated duration

Start date : 01/06/2025
Duration end date : 31/12/2028

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Description : As described in the tender documentation on simap.ch.
Criterion :
Type : Suitability to pursue the professional activity
Description : As described in the tender documentation on simap.ch.
Criterion :
Type : Technical and professional ability
Description : As described in the tender documentation on simap.ch.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Award criteria
Description of the method to be used if weighting cannot be expressed by criteria : The award criteria are defined in the documentation.
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Ad hoc communication channel :
Name : Simap.ch

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Not allowed
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 06/03/2025 23:59 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Conditions relating to the performance of the contract : Further details in the official publication on simap.ch
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Financial arrangement : Further details in the official publication on simap.ch
Information about review deadlines : Instructions on legal remedies Procedure falling outside the scope of international treaties: This is a public contract under Annex 5 no. 1 let. d PPA. There is no right of appeal

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Tribunal administrativ federal
Organisation providing additional information about the procurement procedure : EDA / DEZA
TED eSender : Simap.ch

8. Organisations

8.1 ORG-0001

Official name : EDA / DEZA
Registration number : 56510be7-4508-4f1c-ba7e-31806f0c1448
Postal address : Eichenweg 5
Town : Zollikofen
Postcode : 3052
Country subdivision (NUTS) : Bern / Berne ( CH021 )
Country : Switzerland
Telephone : +41800247365
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Tribunal administrativ federal
Registration number : BVGER
Postal address : Postfach
Town : St. Gallen
Postcode : 9023
Country subdivision (NUTS) : St. Gallen ( CH055 )
Country : Switzerland
Telephone : +41584652626
Internet address : https://www.bvger.ch
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Simap.ch
Registration number : CH001
Postal address : Holzikofenweg 36
Town : Bern
Postcode : 3003
Country subdivision (NUTS) : Bern / Berne ( CH021 )
Country : Switzerland
Telephone : +41584646388
Internet address : https://www.simap.ch
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : abdf482c-f3c0-47c2-bad8-81f93aa5f17b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/01/2025 02:25 +01:00
Languages in which this notice is officially available : English German

11.2 Publication information

Notice publication number : 00040156-2025
OJ S issue number : 14/2025
Publication date : 21/01/2025