Helen Ltd's procurement of heat collectors to Patola air-to-water heat pump plant, Procurement notification

The Contracting unit is planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. Patola AWHP plant will produce heating to Helen's district heating (DH) network. Patola AWHP plant is an air-source-heat pump system consisting of two main components: outdoor installed heat collectors and indoor installed DH supplying heat pump …

CPV: 42500000 Urządzenia chłodzące i wentylacyjne, 42510000 Wymienniki ciepła, urządzenia do konfekcjonowania powietrza i urządzenia chłodzące oraz maszyny filtrujące
Miejsce wykonania:
Helen Ltd's procurement of heat collectors to Patola air-to-water heat pump plant, Procurement notification
Miejsce udzielenia zamówienia:
Helen Ltd
Numer nagrody:
543184

1. Buyer

1.1 Buyer

Official name : Helen Ltd
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Helen Ltd's procurement of heat collectors to Patola air-to-water heat pump plant, Procurement notification
Description : The Contracting unit is planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. Patola AWHP plant will produce heating to Helen's district heating (DH) network. Patola AWHP plant is an air-source-heat pump system consisting of two main components: outdoor installed heat collectors and indoor installed DH supplying heat pump unit. Indoor heat pump unit shall be installed into separate engine room in a greenfield building on the site premises. Heat collectors are installed outside in the site premises to a separate heat collector field. Outdoor installed heat collectors provide heat to an intermediate fluid network. Indoor installed heat pump units take heat from the intermediate fluid network and supply heat to the DH network. Delivery scope consists of heat collector setup, which is ready to be attached to fluid networks and electric supply. Delivery includes heat collector units and all the necessary auxiliaries, accessories and services described in tender request and its’ appendices. Equipment and services not mentioned in tender request and it's appendices, but needed in heat collector setups’ reliable function, shall be included in delivery.
Procedure identifier : 2979e8fa-4c31-4d99-bf3d-02f8decc5e6f
Internal identifier : 543184
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : References for shortlisting: The candidate shall meet all minimum requirements stated in this EU Procurement notification there are more than three (3) candidates who meet the minimum requirements, the Contracting Authority may shortlist reduce the number of candidates, however so that initial request for a tender (RFT) documentation will be send to a minimum three (3) candidates. In case there are more than three candidates who meet the minimum requirements, the Contracting Authority may compare the candidates’ extra references and score them as stated below. Extra references shall have been completed / taken over within past five (5) years. At least three candidates receiving points shall be invited to submit initial tenders. The equivalence and number of the candidates’ references will be assessed on the written information provided by the candidates. Each eligible extra reference will be evaluated as follows: Each extra reference gives 1 extra point: Heat collector delivery with reached min 1.5 MW heat collecting capacity.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42500000 Cooling and ventilation equipment
Additional classification ( cpv ): 42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

2.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland

2.1.4 General information

Additional information : The Contracting unit is planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. Patola AWHP plant will produce heating to Helen's district heating (DH) network. Helen Ltd (later "The Contracting unit" or "The Client") aims to be carbon neutral energy company by 2030. In order to achieve its carbon neutrality targets, Helen has commited to stop using of coal by 2025, and is currently seeking and piloting non-combustion based energy solutions for its energy production. The Contracting unit is now planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. In this procurement The Contracting unit is seeking a supplier for heat collector setup to Patola AWHP as described in details in this EU Procurement notification and in it's appendices. A preliminary schedule (estimates, subject to changes) for this procurement is: 1/2025 EU Procurement Notification 2/2025 Decision on Tenderers 2/2025 Invitation to Initial Tender 2-3/2025 Submission of Initial Tender 3/2025 Negotiations rounds 3-4/2025 Invitation to Final Tender 4/2025 Submission of Final Tender 4-5/2025 Decision on the awarded Supplier This procurement will be executed as negotiated procedure.
Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The economic operator can confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Helen Ltd's procurement of heat collectors to Patola air-to-water heat pump plant, Procurement notification
Description : The Contracting unit is planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. Patola AWHP plant will produce heating to Helen's district heating (DH) network. Patola AWHP plant is an air-source-heat pump system consisting of two main components: outdoor installed heat collectors and indoor installed DH supplying heat pump unit. Indoor heat pump unit shall be installed into separate engine room in a greenfield building on the site premises. Heat collectors are installed outside in the site premises to a separate heat collector field. Outdoor installed heat collectors provide heat to an intermediate fluid network. Indoor installed heat pump units take heat from the intermediate fluid network and supply heat to the DH network. Delivery scope consists of heat collector setup, which is ready to be attached to fluid networks and electric supply. Delivery includes heat collector units and all the necessary auxiliaries, accessories and services described in tender request and its’ appendices. Equipment and services not mentioned in tender request and it's appendices, but needed in heat collector setups’ reliable function, shall be included in delivery.
Internal identifier : 543184

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42500000 Cooling and ventilation equipment
Additional classification ( cpv ): 42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

5.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Additional information :

5.1.3 Estimated duration

Start date : 01/05/2025
Duration end date : 01/05/2026

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The Contracting unit is planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. Patola AWHP plant will produce heating to Helen's district heating (DH) network. Helen Ltd (later "The Contracting unit" or "The Client") aims to be carbon neutral energy company by 2030. In order to achieve its carbon neutrality targets, Helen has commited to stop using of coal by 2025, and is currently seeking and piloting non-combustion based energy solutions for its energy production. The Contracting unit is now planning to implement air-to-water-heat pump- plant (AWHP) to Helsinki, Patola. In this procurement The Contracting unit is seeking a supplier for heat collector setup to Patola AWHP as described in details in this EU Procurement notification and in it's appendices. A preliminary schedule (estimates, subject to changes) for this procurement is: 1/2025 EU Procurement Notification 2/2025 Decision on Tenderers 2/2025 Invitation to Initial Tender 2-3/2025 Submission of Initial Tender 3/2025 Negotiations rounds 3-4/2025 Invitation to Final Tender 4/2025 Submission of Final Tender 4-5/2025 Decision on the awarded Supplier This procurement will be executed as negotiated procedure.

5.1.7 Strategic procurement

Approach to reducing environmental impacts : The protection and restoration of biodiversity and ecosystems
Social objective promoted : Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Candidates average yearly turnover
Description : See ESPD-section.
Criterion :
Type : Economic and financial standing
Name : Candidates insured amount in its professional risk indemnity insurance
Description : See ESPD-section.
Criterion :
Type : Suitability to pursue the professional activity
Criterion :
Type : Technical and professional ability
Name : The candidate shall have an experience of two or more equivalent heat collector setup delivery within the last three (3) years (1/2022 - 1/2025).
Description : See ESPD-section.
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
Maximum number of candidates to be invited for the second stage of the procedure : 5

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : 70-90 %
Criterion :
Type : Quality
Name :
Description : 10-30 %
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 30/01/2025 14:00 +00:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 10/02/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Finnish
Electronic catalogue : Allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : See the agreement draft.
Deadline for receipt of requests to participate : 06/02/2025 21:59 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : See procurement notification and appendices.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : See procurement notification and appendices.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Helen Ltd
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Helen Ltd
Registration number : 2630573-4
Postal address : Kampinkuja 2
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Tuukka Tallbacka
Telephone : +358 96171
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 11b9b8cf-317f-4435-84c9-a4938ab045d7 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 22/01/2025 08:09 +00:00
Notice dispatch date (eSender) : 22/01/2025 08:11 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00048713-2025
OJ S issue number : 16/2025
Publication date : 23/01/2025