Framework agreement for sound, lighting, stage and consultancy services for the North Norway

The agreement shall cover the contracting authority ́s need for a total supplier for sound, lighting and stage equipment, as well as staffing and consultancy for planning and implementing the festival ́s main production in Harstad. The main production will be carried out annually in the summer. The tenderer shall …

CPV: 79952100 Usługi w zakresie organizacji imprez kulturalnych, 79953000 Usługi w zakresie organizacji festiwali, 92340000 Usługi taneczne oraz przedstawienia artystyczne, 92360000 Usługi pirotechniczne, 92370000 Usługi techników dźwięku
Termin:
14 lutego 2025 11:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Framework agreement for sound, lighting, stage and consultancy services for the North Norway
Miejsce udzielenia zamówienia:
Festspillene i Nord-Norge
Numer nagrody:
N/A

1. Buyer

1.1 Buyer

Official name : Festspillene i Nord-Norge
Legal type of the buyer : Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority : Recreation, culture and religion

2. Procedure

2.1 Procedure

Title : Framework agreement for sound, lighting, stage and consultancy services for the North Norway
Description : The agreement shall cover the contracting authority ́s need for a total supplier for sound, lighting and stage equipment, as well as staffing and consultancy for planning and implementing the festival ́s main production in Harstad. The main production will be carried out annually in the summer. The tenderer shall coordinate and deliver engineering in cooperation with the Contracting Authority's production manager. Some of the Contracting Authority's venues have technical frameworks in place, but may require supplements within personnel or equipment, as well as several locations where a stage must be built with full delivery of sound, lighting and sufficient manpower for performing arts and concerts. In addition tenderers must, via an internet based production tool, seek out technical specifications for the different productions, which shall form the basis for ordering the Contracting Authority. This work takes place in dialogue with the production manager or the person who has been delegated responsibility for this. For further information on the contents of the procurement, please see part II annex 1.
Procedure identifier : 4242ec76-b9e8-41d8-afe3-88c78d2eb09c
Internal identifier : N/A
Type of procedure : Open
Main features of the procedure : Open tender contest, cf. the Public Procurement Regulations § 8-3.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92340000 Dance and performance entertainment services
Additional classification ( cpv ): 79952100 Cultural event organisation services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 92360000 Pyrotechnic services
Additional classification ( cpv ): 92370000 Sound technician

2.1.2 Place of performance

Town : Harstad
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Additional information : The contracting authority ́s main production will be carried out in Harstad.

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Norwegian krone
Maximum value of the framework agreement : 12 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Framework agreement for sound, lighting, stage and consultancy services for the North Norway
Description : The agreement shall cover the contracting authority ́s need for a total supplier for sound, lighting and stage equipment, as well as staffing and consultancy for planning and implementing the festival ́s main production in Harstad. The main production will be carried out annually in the summer. The tenderer shall coordinate and deliver engineering in cooperation with the Contracting Authority's production manager. Some of the Contracting Authority's venues have technical frameworks in place, but may require supplements within personnel or equipment, as well as several locations where a stage must be built with full delivery of sound, lighting and sufficient manpower for performing arts and concerts. In addition tenderers must, via an internet based production tool, seek out technical specifications for the different productions, which shall form the basis for ordering the Contracting Authority. This work takes place in dialogue with the production manager or the person who has been delegated responsibility for this. For further information on the contents of the procurement, please see part II annex 1.
Internal identifier : N/A

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92340000 Dance and performance entertainment services
Additional classification ( cpv ): 79952100 Cultural event organisation services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 92360000 Pyrotechnic services
Additional classification ( cpv ): 92370000 Sound technician
Options :
Description of the options : Option for an extension of the framework agreement.

5.1.2 Place of performance

Town : Harstad
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Additional information : The contracting authority ́s main production will be carried out in Harstad.

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Option for the Contracting Authority for an extension one or more times for up to a further 2 years, a total of 4 years.

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Norwegian krone
Maximum value of the framework agreement : 12 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Economic and financial position requirements
Description : Demand: Tenderers must have sufficient financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation requirement: A credit rating from a certified credit rating company based on the most recent accounting figures. The key figures in the accounts must be presented together with an assessment of the tenderer's payment experience.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The organisational and legal position of the tenderer.
Description : Demand: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation requirement: • Norwegian companies: Company Registration Certificate. • Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience
Description : Demand: Tenderers shall have good experience from comparable contracts. Documentation requirement: A list with an overview and description of the tenderer's most relevant assignments during the last five years. The list/description shall as a minimum contain: • Name of the customer/recipient. • The scope of the assignment • Description of the company's role • The assignment ́s value • Date of the delivery. • Brief description of the delivery It is the tenderer ́s responsibility to document relevance through the description. The attached template for references can be used, see part I annex 5. Tenderers can document their experience by referring to competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider. In such cases it must be clearly stated in the reference which personnel the tenderer has at his disposal for the reference.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Capacity
Description : Demand: The tenderer shall have sufficient technical capacity to complete the delivery. Documentation requirement: A brief description of the tenderer ́s equipment with an overview of sound, lighting, stage and transport equipment that the tenderer has at its disposal and that can be used for the execution of contract work.
Use of this criterion : Used

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Languages in which tenders or requests to participate may be submitted : Norwegian
Deadline for receipt of expressions of interest : 14/02/2025 11:00 +00:00
Deadline for receipt of tenders : 14/02/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Midtre Hålogaland tingrett

8. Organisations

8.1 ORG-0001

Official name : Festspillene i Nord-Norge
Registration number : 958581645
Postal address : Storgata 18
Town : Harstad
Postcode : 9405
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Contact point : Jørgen P. Justvik
Telephone : +47 91795683
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Midtre Hålogaland tingrett
Registration number : 926723073
Town : Narvik
Country subdivision (NUTS) : Nordland ( NO071 )
Country : Norway
Telephone : 77 58 95 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 7ddde397-4cfc-4c33-8613-3f8ca47e5410 - 01
Form type : Competition
Notice type : Contract notice – light regime
Notice dispatch date : 16/01/2025 14:48 +00:00
Notice dispatch date (eSender) : 16/01/2025 15:02 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00037484-2025
OJ S issue number : 13/2025
Publication date : 20/01/2025