FAIR Planning, Specification Development, and Supervision of Assembly Services in the SFRS

In the target area (Building L0516A.E10) of the Super Fragment Separator of the new particle accelerator at the FAIR facility, nine different assembly units (vacuum chamber, magnets, beam catchers) need to be installed. These assembly units are currently still in production, pre-assembly, or stored in GSI halls. Some of the …

CPV: 31643000 Akceleratory cząstek
Miejsce wykonania:
FAIR Planning, Specification Development, and Supervision of Assembly Services in the SFRS
Miejsce udzielenia zamówienia:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Numer nagrody:
01/2600025802_FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : FAIR Planning, Specification Development, and Supervision of Assembly Services in the SFRS
Description : In the target area (Building L0516A.E10) of the Super Fragment Separator of the new particle accelerator at the FAIR facility, nine different assembly units (vacuum chamber, magnets, beam catchers) need to be installed. These assembly units are currently still in production, pre-assembly, or stored in GSI halls. Some of the assembly units are so heavy that, after test assembly, they must be transported, lifted, and reassembled at the final location in a disassembled state. A hall crane with a load capacity of 80 tons is available for installation. The scope of work includes frequent on-site presence during the planning phase and permanent presence during the execution of the assembly. The contractor is responsible for independently planning the individual assembly steps as well as preparing the technical specifications and requirements for subcontracting the assembly to suitable specialized companies. Subsequently, the bids are to be evaluated and prepared for awarding. FAIR GmbH will then handle the awarding process, while the contractor will execute and supervise the assembly on-site at the construction site.
Procedure identifier : 0ed6953b-9320-4cab-9f41-a8b35da342ff
Internal identifier : 01/2600025802_FAIR
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31643000 Particle accelerators

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYT520ZGSM FAIR expressly reserves the right according to § 17 para. 11 VgV to award the contract on the basis of the initial offers without entering into negotiations. The initial offers submitted by the deadline are therefore already binding. Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Purely national exclusion grounds : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy under national law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and other forms of trafficking in human beings : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Guilty of grave professional misconduct : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages or other comparable sanctions : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Payment of social security contributions : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Payment of taxes : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : FAIR Planning, Specification Development, and Supervision of Assembly Services in the SFRS
Description : Nine assembly units must be installed at their final location in Building L0516A.E10 on the FAIR premises and aligned with millimeter precision to the beamline. This assembly service will be carried out by third parties. The contractor (AN) is responsible for carrying out the detailed planning of the assembly process, preparing the required tender documents, describing the scope of the individual assembly steps, and ensuring compliance with the GSI/FAIR tendering guidelines.
Internal identifier : 01/2600025802_FAIR

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31643000 Particle accelerators

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 18 Month

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : no

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Wirtschaftliche und finanzielle Leistungsfähigkeit
Description : - Proof of compulsory commercial/professional liability insurance (To be submitted with the participation request by means of self-declaration): Information about the insurance provider and the amount of coverage on the FAIR preprinted form Proof of commercial liability insurance (To be submitted with the participation request by means of self-declaration): "Proof of a commercial liability insurance must be provided with the following coverage: - for material damage of EUR 5.0 million per claim - for damage to persons of EUR 5.0 million per claim"
Criterion :
Type : Suitability to pursue the professional activity
Name : Eignung zur Berufsausübung
Description : - Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with the participation request by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form - With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation" - Information on overall revenues and order-specific revenue Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation.
Criterion :
Type : Technical and professional ability
Name : Technische und berufliche Leistungsfähigkeit
Description : - Description of reference projects (To be submitted with the participation request by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. Minimum Requirements: The contractor (AN) requires extensive experience in large-scale industrial plant construction, specifically in planning and managing the installation of sensitive components into existing buildings and systems. This experience must be proven in the bid submission, and the experience shall be no older than five years. The contractor's assigned personnel must be fluent in both spoken and written German, in addition to the language of the tender. The contractor must ensure that only experienced personnel with previous expertise in similar planning and assembly coordination tasks are deployed. Evaluation: Experience on Heavy load erection project planning Presentation of last three successfully executed erection projects with last execution date(s) Experience of Staff in terms of education, work history and safety trainings and awareness (who will execute work at FAIR/GSI) => Submitting qualification profiles of the persons designated to provide the service
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Preiskriterium für "Preis-Quotient-Methode"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Scheduling concept
Description : Description of a plausible schedule taking into account our requirements from the specification
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name : Conclusively of rough concept
Description : in terms of protection of equipment to be mounted; work under limited space conditions; structurization of work.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 35
Criterion :
Type : Quality
Name : Foreseen presence on site
Description : Please provide details of your planned on-site times, taking into account our requirements from the specification
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 5
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 15/04/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 24/04/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of requests to participate : 23/04/2025 12:00 +02:00
Deadline until which the tender must remain valid : 82 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Supporting documents: - Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the participation request by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form - Proofs for subcontractors (To be submitted with the participation request by means of self-declaration): "The name and address of each intended subcontractor must be given when submitting the tender. Each subcontractor used must meet the same suitability criteria as the primary contractor. Suitable proof for each subcontractor must be submitted. The subcontractor must also submit - A declaration of availability (see Declaration of availability preprinted form) together with the request to participate/tender. - FAIR preprinted form"
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes -
Information about review deadlines : The applicants are made aware of the legal meaning of § 160, para. 3 of the German Act Against Restraints of Competition, particularly its no. 4. § 160 Introduction, Application (1) The public procurement tribunal shall initiate review procedures only upon application. (2) Every undertaking which has an interest in the contract and claims that its rights under § 97 para. 7 were violated by non-compliance with the provisions governing the awarding of public contracts has the right to file an application. In doing so, it must be shown that the undertaking has suffered a loss, or may be about to suffer a loss, in consequence of the alleged violation of provisions governing the awarding of public contracts. (3) The application is inadmissible, if 1. the applicant became aware of the violation of provisions governing the awarding of public contracts during the award procedure and did not object to the contracting entity without undue delay. 2. violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application. 3. violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application. 4. more than 15 calendar days have expired since receipt of notification from the contracting entity that it is unwilling to redress the complaint. Sentence 1 shall not apply to an application under § 101b (1) no. 2 to have the award contract declared ineffective. § 101a para. 1 sentence 2 shall remain unaffected. The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union.
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH -
Organisation providing more information on the review procedures : Vergabekammer des Bundes -
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH -

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159712574
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : ce46465d-b375-46fb-8c09-9f2aa64bdfd9 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/03/2025 12:59 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00184115-2025
OJ S issue number : 57/2025
Publication date : 21/03/2025