Electronic patient journal for nursing and welfare (EPJ -PLO)

1 EPJ-PLOLofoten IKT is responsible for the procurement of a joint EPJ for the collaborating municipalities. The implementation and production will be carried out in co-operation with Helse og Mestring the specialist sectors in the collaborating municipalities, RKK Lofoten and the project "Kommunalt oppgavefellesskap Lofoten". 1 EPJ-PLOLofoten IKT is responsible …

CPV: 48000000 Pakiety oprogramowania i systemy informatyczne, 48810000 Systemy informacyjne, 48814000 Systemy informacji medycznej, 48814200 System podawania leków i zarządzania pacjentami, 48814500 System zarządzania na podstawie akt pacjentów, 72512000 Usługi zarządzania dokumentami
Termin:
14 lutego 2025 13:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Electronic patient journal for nursing and welfare (EPJ -PLO)
Miejsce udzielenia zamówienia:
Vågan Kommune
Numer nagrody:
2025/100

1. Buyer

1.1 Buyer

Official name : Vågan Kommune
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Electronic patient journal for nursing and welfare (EPJ -PLO)
Description : 1 EPJ-PLOLofoten IKT is responsible for the procurement of a joint EPJ for the collaborating municipalities. The implementation and production will be carried out in co-operation with Helse og Me string the specialist sectors in the collaborating municipalities, RKK Lofoten and the project "Kommunalt oppgavefellesskap Lofoten".
Procedure identifier : 8c6588f4-962d-41ac-bc89-18363394d6f2
Internal identifier : 2025/100
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Electronic Patient Journal (EPJ) means an electronic documentation system that provides "clear and total presentation of the patient's health status", cf. The Patient Journal Regulations § 4. An overview of what information this may be in accordance with the regulations §§ 5-8 and includes the patients and relatives ́ personnel, formal information on health care, the patient's health contacts, as well as information on medical history, findings, reviews, treatments, as well as health documentation such as certificates, sick leave etc. Systems that only take care of parts of such documentation system are not seen as AN EPJ in this procurement. Examples of such systems are trade systems for image processing, response centre services, digital home follow-up, or administrative systems for attendance registration, patient logistics, etc. In the patient's core journal, health personnel can see the same information regardless of whether they work as a gp, in hospital or emergency doctor surgery. The core journal can, in accordance with the core journal regulation § 4, contain the following content elements: name, birth number and contact information of the patient, as well as contact information for relatives, general practitioners and other municipal health services overview of medicines from, among other things, the prescription communicator's critical information patient ́s contact with the health service, time and place references for further information (including "patients' sample answers" that are being tested, as well as epicrisies and referrals) the patient's own registrations (such as donor cards, difficulties with sight, hearing or communication) administrative information on, among other things, consent to access to journal information and any reservation against the creation of the core journal patient's consent to access to information on agreed treatment and care measures and "first-time treatment". infectious diseases, SYSVAK as well as from the general practitioner and the patient themselves.1.2.2 E-prescription and the patients ́ medicine list. ICT Lofoten would like. E-prescription (electronic prescription) that is stored in the central database Prescription Broker. The patient ́s medicine list (PLL) is an electronic overview of the patient ́s medicine use, agreed between the patient and the doctor. It builds on information in the prescription broker, but can also be communicated via the core journal in the core journal solution's overview of medicines. PLL also requires functionality for updating the patient ́s medicine list. Centralised prescribing module offers ready functionality in this area, but the patient ́s medicine list can also be achieved by the tenderer developing functionality themselves.1.2.3 Welfare technological hubs. Lofoten IKT would like a welfare technological hub (VKP) that shall have a common component that is used for simple exchange of record keeping obliged health information between the municipality's welfare technological systems and the company's journal system. The objective of the junction is to simplify health personnel ́s record keeping obligations. The junction supports automatic record keeping by using different types of welfare technology. The processing of health information at the hub is pursuant to the companies ́ record keeping obligation, cf. the Health Personnel Act § 39.VKP offers standardised interface to the welfare technological systems. The interfaces with the different EPJ are only developed once in VKP. This contributes to the welfare technology suppliers being gathered on standards for digital interaction. VKP is also a common connection point for technological welfare systems, which means that welfare technology suppliers do not need to establish connections to the different EPJ in the municipalities. The junction works on the information (reformat) but does not store the information. "The welfare- technological hub can also contribute to the gradual support of the market for EPJ suppliers and welfare technology suppliers in the process of supporting a national framework." The competition is for a contract for the delivery of an electronic patient journal system (EPJ). This involves a complete system for the nursing and care sector in the municipality and shall contribute to daily operations functioning as optimally as possible. The competition does not include an EPJ for the medical service and emergency doctor surgery. The system shall be delivered as a cloud system, without requirements for locally installed components.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72512000 Document management services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48814000 Medical information systems
Additional classification ( cpv ): 48814200 Patient-administration system
Additional classification ( cpv ): 48814500 Casemix system

2.1.2 Place of performance

Country subdivision (NUTS) : Nordland ( NO071 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone
Maximum value of the framework agreement : 28 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

2.1.6 Grounds for exclusion

Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Electronic patient journal for nursing and welfare (EPJ -PLO)
Description : 1 EPJ-PLOLofoten IKT is responsible for the procurement of a joint EPJ for the collaborating municipalities. The implementation and production will be carried out in co-operation with Helse og Me string the specialist sectors in the collaborating municipalities, RKK Lofoten and the project "Kommunalt oppgavefellesskap Lofoten".
Internal identifier : 2025/100

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72512000 Document management services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48814000 Medical information systems
Additional classification ( cpv ): 48814200 Patient-administration system
Additional classification ( cpv ): 48814500 Casemix system

5.1.2 Place of performance

Country subdivision (NUTS) : Nordland ( NO071 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 60 Month

5.1.5 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone
Maximum value of the framework agreement : 28 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Green Procurement Criteria : Other Green Public Procurement criteria

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : 'Total' annual turnover
Description : The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average annual turnover
Description : The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : "Specific annual turnover"
Description : Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average set-up
Description : Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : The tenderer's establishment date
Description : If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Financial key figures
Description : For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows: Minimum qualification requirements
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The insured amount in the tenderer ́s liability insurance is the following: Minimum qualification requirements
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Other economic and financial requirements
Description : Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Use of this criterion : Not used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for quality assurance standards.
Description : Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Use of this criterion : Not used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for environmental management standards.
Description : Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register
Description : Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register or company register.
Description : Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Authorisations from a particular organisation required
Description : Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Membership in a particular organisation is required
Description : Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Services only
Description : Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical personnel or technical units
Description : Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical facilities and quality assurance measures
Description : The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Investigation and research facilities
Description : The tenderer ́s survey and research facilitates are as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Management and tracing of the supply chain
Description : The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Control Permission
Description : For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Education and professional qualifications
Description : The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Environmental management measures
Description : Tenderers can employ the following environmental management measures in connection with the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Number of employees in the management
Description : The tenderer ́s number of employees in the management during the last three years was as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Average workforce
Description : The tenderer's average annual workforce in the last three years has been as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Tools, materials and technical equipment.
Description : Tenderers can use the following tools, material and technical equipment to carry out the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Portion of the contract to sub-suppliers.
Description : The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Use of this criterion : Not used

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 07/02/2025 13:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/246823154.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 14/02/2025 13:00 +00:00
Deadline until which the tender must remain valid : 4 Month
Information about public opening :
Opening date : 14/02/2025 13:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Yes
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Justification for the duration of the framework agreement : This is an IT programme that is not only to be replaced after 5 years.
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Mediation organisation : Salten og Lofoten Tingrett
Review organisation : Salten og Lofoten Tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Salten og Lofoten Tingrett
Organisation providing additional information about the procurement procedure : Vågan Kommune
Organisation providing offline access to the procurement documents : Vågan Kommune
Organisation providing more information on the review procedures : Salten og Lofoten Tingrett

8. Organisations

8.1 ORG-0001

Official name : Vågan Kommune
Registration number : 938644500
Postal address : Storgata 29
Town : SVOLVÆR
Postcode : 8300
Country subdivision (NUTS) : Nordland ( NO071 )
Country : Norway
Contact point : Magne Haslevang
Telephone : +47 75420139
Fax : +47 75420001
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Salten og Lofoten Tingrett
Registration number : 974756625
Department : Svolvær
Postal address : Torget 2
Town : Svolvær
Postcode : 8300
Country subdivision (NUTS) : Nordland ( NO071 )
Country : Norway
Contact point : Salten & Lofoten Tingrett
Telephone : 75434900
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures
Mediation organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

11. Notice information

11.1 Notice information

Notice identifier/version : 1014980e-ccce-4e94-88cf-f3c0f705f6ee - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 13/01/2025 09:58 +00:00
Notice dispatch date (eSender) : 13/01/2025 11:35 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00022944-2025
OJ S issue number : 9/2025
Publication date : 14/01/2025