CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force

The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data …

CPV: 48000000 Pakiety oprogramowania i systemy informatyczne, 48211000 Pakiety oprogramowania dla wzajemnej współpracy platform, 48219300 Pakiety oprogramowania administracyjnego, 48311000 Pakiety oprogramowania do zarządzania dokumentami, 48517000 Pakiety oprogramowania informatycznego, 48325000 Pakiety oprogramowania do przygotowywania formularzy, 48420000 Pakiety oprogramowania do zarządzania urządzeniami i zestawy pakietów oprogramowania, 48422000 Zestawy pakietów oprogramowania, 48782000 Pakiety oprogramowania do zarządzania przechowywaniem, 72000000 Usługi informatyczne: konsultacyjne, opracowywania oprogramowania, internetowe i wsparcia
Termin:
18 lutego 2025 09:30
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Miejsce udzielenia zamówienia:
Department of Contracts
Numer nagrody:
no lots

1. Buyer

1.1 Buyer

Official name : Department of Contracts
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.
Procedure identifier : 873b2d48-f868-4d50-9cbb-d4199f64a002
Type of procedure : Competitive dialogue
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 0

2.1.6 Grounds for exclusion

Child labour and other forms of trafficking in human beings : Child labour and other forms of trafficking in human beings
Insolvency : Insolvency
Breaching of obligations in the fields of labour law : Breaching of obligations in the fields of labour law
Assets being administered by liquidator : Assets being administered by liquidator
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure
Purely national exclusion grounds : Purely national exclusion grounds
Conflict of interest due to its participation in the procurement procedure : Conflict of interest due to its participation in the procurement procedure
Direct or indirect involvement in the preparation of this procurement procedure : Direct or indirect involvement in the preparation of this procurement procedure
Guilty of grave professional misconduct : Guilty of grave professional misconduct
Early termination, damages or other comparable sanctions : Early termination, damages or other comparable sanctions
Analogous situation like bankruptcy under national law : Analogous situation like bankruptcy under national law
Breaching of obligations in the fields of social law : Breaching of obligations in the fields of social law
Payment of social security contributions : Payment of social security contributions
Business activities are suspended : Business activities are suspended
Payment of taxes : Payment of taxes
Terrorist offences or offences linked to terrorist activities : Terrorist offences or offences linked to terrorist activities
Bankruptcy : Bankruptcy
Corruption : Corruption
Arrangement with creditors : Arrangement with creditors
Participation in a criminal organisation : Participation in a criminal organisation
Agreements with other economic operators aimed at distorting competition : Agreements with other economic operators aimed at distorting competition
Breaching of obligations in the fields of environmental law : Breaching of obligations in the fields of environmental law
Money laundering or terrorist financing : Money laundering or terrorist financing
Fraud : Fraud

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.
Internal identifier : no lots

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package
Options :
Description of the options : as per tender document

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
Maximum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 18/02/2025 09:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Not allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board
Organisation providing offline access to the procurement documents : Department of Contracts
Organisation receiving requests to participate : Department of Contracts
Organisation processing tenders : Department of Contracts
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Department of Contracts
Registration number : MT25645419
Department : Department of Contracts
Postal address : Notre Dame Ravelin
Town : Floriana
Postcode : FRN 1600
Country : Malta
Telephone : +356 23781001
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 1524761e-7f1f-4647-9c8e-7362f40e90b7 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 27/11/2024 13:23 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00727314-2024
OJ S issue number : 232/2024
Publication date : 28/11/2024