CDE - Collaboration-Platform for Document and Data Exchange

TenneT is one of the Top 5 transmission system operators in Europe. TenneT is the owner of high-voltage grids in the Netherlands and major parts of Germany. This requires continuous investments in maintenance and grid development Projects to reduce interference and outages as much as possible and thereby ensure quality …

CPV: 72000000 Usługi informatyczne: konsultacyjne, opracowywania oprogramowania, internetowe i wsparcia
Miejsce wykonania:
CDE - Collaboration-Platform for Document and Data Exchange
Miejsce udzielenia zamówienia:
TenneT TSO GmbH
Numer nagrody:
T130531

1. Buyer

1.1 Buyer

Official name : TenneT TSO GmbH
Activity of the contracting entity : Electricity-related activities

2. Procedure

2.1 Procedure

Title : CDE - Collaboration-Platform for Document and Data Exchange
Description : TenneT is one of the Top 5 transmission system operators in Europe. TenneT is the owner of high-voltage grids in the Netherlands and major parts of Germany. This requires continuous investments in maintenance and grid development Projects to reduce interference and outages as much as possible and thereby ensure quality and stability. TenneT is therefore responsible for several grid development and maintenance Projects with national and international reach. As a transmission system operator, TenneT holds a key role in supplying Germany with electricity, positioned as an indispensable player and enabler for German infrastructure, industry, the service sector and private households.  The construction, operation and maintenance of critical facilities require structured Project management and efficient information and document management for effective external collaboration. In addition, large construction Projects involve a large number of documents and stakeholders that require verifiable handling and management.  Currently, information and document management for construction Projects is supported by a third-party SaaS Content Collaboration Platform based on a contract that was publicly tendered in 2018. However, TenneT’s operational requirements with respect to information and document management have evolved and hence they are now object of a new procurement process. The present tender focuses primarily on TenneT’s German operations. As Beneficiaries under the SaaS Agreement, Dutch TenneT operations may optionally draw from the services that are subject hereof.   With the re-tendering of the current Content Collaboration Platform, TenneT is aiming to continue achieving a single source of information for all documents generated in infrastructure Projects and managing the supplier collaboration (external collaboration) regarding the exchange and management of documents and additional data. The targeted system is facilitating and capturing the complete Project lifecycle in addition to providing auditable documentation and information throughout the organization.  The tender procedure is divided into two lots, which will be tendered in sequence in two different tenders: Tender 1: Lot 1 includes the platform provisioning, development, deployment (Implementation), initial Customization and configuration, platform interfaces as well as maintenance and support of the platform and – as a proof of concept and for purposes of a successful transition – the Migration of TenneT metadata as well as existing construction Projects from the current to the new platform.  Tender 2: Lot 2 includes Implementation services associated with the platform and comprises subsequent configuration, Customization and consulting services in relation to the Content Collaboration Platform. The Lot 1 Provider must always collaborate pro-actively and in a constructive manner with any Lot 2 Contractor(s), e.g. providing access, support and knowledge transfer regarding the platform and implementing technically necessary changes within Lot 1 where mutually agreed with or commissioned by TenneT. Lot 2 will be tendered subsequent to the award of Lot 1.  Both tenders/lots are evaluated and awarded independently of each other. This publication refers only to Tender 1 [Lot 1].
Procedure identifier : 0b8998a5-538c-4201-8a99-9f373e5546e0
Internal identifier : T130531
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Country : Germany
Anywhere in the given country
Additional information : See documentation

2.1.4 General information

Legal basis :
Directive 2014/25/EU
sektvo - SektVO and GWB

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : According to the tender documents.
Corruption : According to the tender documents.
Participation in a criminal organisation : According to the tender documents.
Agreements with other economic operators aimed at distorting competition : According to the tender documents.
Breaching of obligations in the fields of environmental law : According to the tender documents.
Money laundering or terrorist financing : According to the tender documents.
Fraud : According to the tender documents.
Child labour and other forms of trafficking in human beings : According to the tender documents.
Insolvency : According to the tender documents.
Breaching of obligations in the fields of labour law : According to the tender documents.
Assets being administered by liquidator : According to the tender documents.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : According to the tender documents.
Purely national exclusion grounds : According to the tender documents.
Conflict of interest due to its participation in the procurement procedure : According to the tender documents.
Direct or indirect involvement in the preparation of this procurement procedure : According to the tender documents.
Guilty of grave professional misconduct : According to the tender documents.
Early termination, damages or other comparable sanctions : According to the tender documents.
Breaching of obligations in the fields of social law : According to the tender documents.
Payment of social security contributions : According to the tender documents.
Business activities are suspended : According to the tender documents.
Payment of taxes : According to the tender documents.
Terrorist offences or offences linked to terrorist activities : According to the tender documents.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : CDE - Collaboration-Platform for Document and Data Exchange
Description : TenneT is one of the Top 5 transmission system operators in Europe. TenneT is the owner of high-voltage grids in the Netherlands and major parts of Germany. This requires continuous investments in maintenance and grid development Projects to reduce interference and outages as much as possible and thereby ensure quality and stability. TenneT is therefore responsible for several grid development and maintenance Projects with national and international reach. As a transmission system operator, TenneT holds a key role in supplying Germany with electricity, positioned as an indispensable player and enabler for German infrastructure, industry, the service sector and private households.  The construction, operation and maintenance of critical facilities require structured Project management and efficient information and document management for effective external collaboration. In addition, large construction Projects involve a large number of documents and stakeholders that require verifiable handling and management.  Currently, information and document management for construction Projects is supported by a third-party SaaS Content Collaboration Platform based on a contract that was publicly tendered in 2018. However, TenneT’s operational requirements with respect to information and document management have evolved and hence they are now object of a new procurement process. The present tender focuses primarily on TenneT’s German operations. As Beneficiaries under the SaaS Agreement, Dutch TenneT operations may optionally draw from the services that are subject hereof.   With the re-tendering of the current Content Collaboration Platform, TenneT is aiming to continue achieving a single source of information for all documents generated in infrastructure Projects and managing the supplier collaboration (external collaboration) regarding the exchange and management of documents and additional data. The targeted system is facilitating and capturing the complete Project lifecycle in addition to providing auditable documentation and information throughout the organization.  The tender procedure is divided into two lots, which will be tendered in sequence in two different tenders: Tender 1: Lot 1 includes the platform provisioning, development, deployment (Implementation), initial Customization and configuration, platform interfaces as well as maintenance and support of the platform and – as a proof of concept and for purposes of a successful transition – the Migration of TenneT metadata as well as existing construction Projects from the current to the new platform.  Tender 2: Lot 2 includes Implementation services associated with the platform and comprises subsequent configuration, Customization and consulting services in relation to the Content Collaboration Platform. The Lot 1 Provider must always collaborate pro-actively and in a constructive manner with any Lot 2 Contractor(s), e.g. providing access, support and knowledge transfer regarding the platform and implementing technically necessary changes within Lot 1 where mutually agreed with or commissioned by TenneT. Lot 2 will be tendered subsequent to the award of Lot 1.  Both tenders/lots are evaluated and awarded independently of each other. This publication refers only to Tender 1 [Lot 1].
Internal identifier : T130531

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country : Germany
Anywhere in the given country
Additional information : See documentation

5.1.3 Estimated duration

Duration : 3 Year

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The desired result of the Tender 1 [lot 1] procedure is an agreement with one (1) party for three (3) years with an option to extend two (2) times two (2) years and one (1) prolongation of one (1) year. A maximum contract duration of eight (8) years.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Description : According to the tender documents.
Criterion :
Type : Suitability to pursue the professional activity
Description : According to the tender documents.
Criterion :
Type : Technical and professional ability
Description : According to the tender documents.
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 1
Maximum number of candidates to be invited for the second stage of the procedure : 5

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Address of the procurement documents : https://s2c.mercell.com/today/130531

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 21/02/2025 17:00 +00:00
Information that can be supplemented after the submission deadline :
No documents can be submitted later.
Additional information : No documents can be submitted later.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : According to the tender documents.
A non-disclosure agreement is required : yes
Additional information about the non-disclosure agreement : According to the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Legal form that must be taken by a group of tenderers that is awarded a contract : According to the tender documents.
Financial arrangement : According to the tender documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer Nordbayern
Organisation providing additional information about the procurement procedure : TenneT TSO GmbH
TED eSender : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)

8. Organisations

8.1 ORG-0001

Official name : TenneT TSO GmbH
Registration number : HRB 4923
Postal address : Bernecker Straße 70
Town : Bayreuth
Postcode : 95448
Country subdivision (NUTS) : Bayreuth, Kreisfreie Stadt ( DE242 )
Country : Germany
Contact point : Alvaro Bicas Franco Barbosa
Telephone : +491734782303
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Vergabekammer Nordbayern
Registration number : DE 811 335 517
Postal address : Postfach 606
Town : Ansbach
Postcode : 91511
Country subdivision (NUTS) : Bayreuth, Kreisfreie Stadt ( DE242 )
Country : Germany
Telephone : +49 981531277
Fax : +49 981531837
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 41e5eb58-d5d2-4009-b980-c3979bc2c720 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/01/2025 15:35 +00:00
Notice dispatch date (eSender) : 21/01/2025 15:59 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00047978-2025
OJ S issue number : 16/2025
Publication date : 23/01/2025