Cable Management System (CMS) – Port of Aarhus

Port of Aarhus (PoA) is planning the construction of shore power facilities on the grounds of the container terminal and omni terminal in Aarhus. The scope of services includes the planning, procurement, construction and trial operation of a new shore power cable management system (CMS) to be built for the …

CPV: 31000000 Maszyny, aparatura, urządzenia i wyroby elektryczne; oświetlenie, 31682000 Wyroby elektryczne, 34931000 Urządzenia portowe, 45315300 Instalacje zasilania elektrycznego
Miejsce wykonania:
Cable Management System (CMS) – Port of Aarhus
Miejsce udzielenia zamówienia:
Port of Aarhus (PoA)
Numer nagrody:
400607

1. Buyer

1.1 Buyer

Official name : Port of Aarhus (PoA)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Cable Management System (CMS) – Port of Aarhus
Description : Port of Aarhus (PoA) is planning the construction of shore power facilities on the grounds of the container terminal and omni terminal in Aarhus.  The scope of services includes the planning, procurement, construction and trial operation of a new shore power cable management system (CMS) to be built for the simultaneous supply of several container ships with electrical energy during port berthing times. The certification of the individual components of the CMS, as well as the integration within the overall system of the OPS provided by a different Lot 1, each with the ship in accordance with the standard, is also part of the services.  The project is divided into two lots:   Lot 1: OPS   Lot 2: CMS     The subject of this call for tenders is only Lot 2: CMS.    In accordance with the IEC 80005-1 standard, a certified shore power cable management system must be installed. Especially, Annex D (additional requirements for container ships) is to be considered. The system is to be built in front of the existing quay and needs to be mounted onto the concrete. Thus, modification of the fender system is required but the existing fender line shall not be modified. The CMS is to be built phase wise as an energy chain system. In phase 1, two energy chains shall be supplied covering a quay length of approx. 200 m (CMS 1) and approx. 360 m (CMS 2). In phase 2 (optional) two more CMS systems with a respective length of each approx. 200 m (CMS 3 and 4) shall be supplied. Furthermore, there is the option to supply in phase 3 the CMS systems at Omni Terminal. Here, a total length of 350 m CMS systems for container vessel supply shall be installed. It is scheduled to install 2 CMS (CMS 5: 200 m and CMS 6: 170 m, considering 20 m overlapping). Each system needs to be integrated into the OPS energy supply. Standard is ICE IEE 80001-5. Certification is required. Thus, the Contractor must provide all documentation and engineering support in this process to PoA and Lot 1. As safety of the system during vessel approach and departure is essential, the fender system must be re-designed and exchanged. Therefore, it will be required to undertake a fender design study based on PIANC guidelines (i.e. PIANC report No. 211 of 03/2024) along with the technical proposal and to be continued in the design stage.   The required voltage and frequency are as follows: 50 Hz & 60 Hz as well as 6.6 kV in all possible combinations.  All necessary central components must be installed in the CMS. Cable connection must be made for each system in a defined area behind the quay front to the systems of Lot 1. Coordination with Lot 1 is required. Remote control of the whole system must be possible. The connection between the cables and the CMS will be located at the quay/service road. The OPS Lot will provide and install suitable cable length for cable pull (between OPS and the CMS interface). The connection torewards the CMS will be done by the CMS lot. The commissioning of the entire system, including transfer technology, must be planned and implemented. The preparation of the design planning on the basis of this invitation to tender is part of the contractor's service. The contractor is also responsible for preparing the implementation planning.     The supplier of Lot 2 has the responsibility to support Lot 1 for system integration, which is part of overall commissioning and overall certification.  Construction will take place within the ISPS area of the terminal during ongoing port operations. Quayside implementation is under running terminal operation. Port operations have priority. Accordingly, on site work must be coordinated and kept to a minimum. Works in the quay area may be restricted by port operations.     The planning is to be prepared on the basis of a functional service description and is to be provided in the following three stages:  1. design planning  2. implementation planning  3. work and assembly planning.  Within this tender, the option of a 2nd project extension is considered. It is scheduled by PoA to expand the project having a full scale system running by 2030. Furthermore, a phase III shall be considered.
Procedure identifier : 4c1cd027-ca04-4a8d-87b6-aa7e9e361632
Previous notice : d264054e-51ff-4890-91ce-3a6608d153fc-01
Internal identifier : 400607
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Negotiated tendering is used as the service is particularly technically complex. A negotiation round is expected to be conducted. PoA reserves the right to award on the basis of the initial offers. Reduction of the number of tenderers: PoA reserves the right to reduce the number of participating tenderers during the negotiaton phase. At the earliest, reduction may be done based on the first revised tender. If it is PoA’s intention to reduce the number of tenderers, PoA will inform about that intention prior to the deadline for submission of the first revised tenders. Reduction will be done based on the evaluation criteria described above in section 12 and in appendix B. A reduction of the number of tenderers cannot imply that the number of tenderers invited to submit a final tender is reduced to less than 2.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31000000 Electrical machinery, apparatus, equipment and consumables; lighting
Additional classification ( cpv ): 31682000 Electricity supplies
Additional classification ( cpv ): 34931000 Harbour equipment
Additional classification ( cpv ): 45315300 Electricity supply installations

2.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Place of performance: Aarhus Havn

2.1.3 Value

Estimated value excluding VAT : 7 900 000 Euro

2.1.4 General information

Call for competition is terminated
Additional information : The contract is tendered according to The Utilities Directive, Directive 2014/25/EU. Please be aware that PoA is about to be reorganized into a municipality owned limited liability company (in Danish: “kommunalt ejet aktieselskab”). In that context, the activities in PoA, including this this project put up for tender - will be transferred to the newly established municipality owned limited liability company. If the reorganization is completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the new entity. If the reorganization is not completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the entity stated above and then transferred to the new entity. By submitting a tender under this tender procedure, the tenderer accepts that the contract may be concluded with the new entity or transferred to the new entity after conclusion. No remuneration is granted. Most economically advantageous tender based on the best price-quality ratio. A tender who at any time during the procurement procedure is or becomes subject to one of the grounds for exclusion in sections 134a-136 and 137(1)(1-6) of the Public Procurement Act, cf. section 10(1)(1)(1) of the Implementing Order (Executive Order no. 1624 of 15/12/2015), will be excluded from the procurement procedure unless, within a reasonable time limit set by PoA, the tenderes submits documentation showing the reliability of the tenderer, cf. section 138 of the Public Procurement Act. Before PoA can make an award decision, PoA must obtain final documentation of the correctness of the successful tenderer's information in the ESPD. For Danish tenderers, this documentation will consist of a Service Certificate (issued no earlier than 6 months before the tender deadline) and the three most recent annual accounts. For foreign tenderers, similar documentation will be provided. If the tenderer, for reasons beyond its control, is unable to provide the documentation, the tenderer may document its financial suitability in another way that the Contracting Authority deems appropriate, cf. section 154(2) of the Danish Public Procurement Act.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Cable Management System (CMS) – Port of Aarhus
Description : Port of Aarhus (PoA) is planning the construction of shore power facilities on the grounds of the container terminal and omni terminal in Aarhus.  The scope of services includes the planning, procurement, construction and trial operation of a new shore power cable management system (CMS) to be built for the simultaneous supply of several container ships with electrical energy during port berthing times. The certification of the individual components of the CMS, as well as the integration within the overall system of the OPS provided by a different Lot 1, each with the ship in accordance with the standard, is also part of the services.  The project is divided into two lots:   Lot 1: OPS   Lot 2: CMS     The subject of this call for tenders is only Lot 2: CMS.    In accordance with the IEC 80005-1 standard, a certified shore power cable management system must be installed. Especially, Annex D (additional requirements for container ships) is to be considered. The system is to be built in front of the existing quay and needs to be mounted onto the concrete. Thus, modification of the fender system is required but the existing fender line shall not be modified. The CMS is to be built phase wise as an energy chain system. In phase 1, two energy chains shall be supplied covering a quay length of approx. 200 m (CMS 1) and approx. 360 m (CMS 2). In phase 2 (optional) two more CMS systems with a respective length of each approx. 200 m (CMS 3 and 4) shall be supplied. Furthermore, there is the option to supply in phase 3 the CMS systems at Omni Terminal. Here, a total length of 350 m CMS systems for container vessel supply shall be installed. It is scheduled to install 2 CMS (CMS 5: 200 m and CMS 6: 170 m, considering 20 m overlapping). Each system needs to be integrated into the OPS energy supply. Standard is ICE IEE 80001-5. Certification is required. Thus, the Contractor must provide all documentation and engineering support in this process to PoA and Lot 1. As safety of the system during vessel approach and departure is essential, the fender system must be re-designed and exchanged. Therefore, it will be required to undertake a fender design study based on PIANC guidelines (i.e. PIANC report No. 211 of 03/2024) along with the technical proposal and to be continued in the design stage.   The required voltage and frequency are as follows: 50 Hz & 60 Hz as well as 6.6 kV in all possible combinations.  All necessary central components must be installed in the CMS. Cable connection must be made for each system in a defined area behind the quay front to the systems of Lot 1. Coordination with Lot 1 is required. Remote control of the whole system must be possible. The connection between the cables and the CMS will be located at the quay/service road. The OPS Lot will provide and install suitable cable length for cable pull (between OPS and the CMS interface). The connection torewards the CMS will be done by the CMS lot. The commissioning of the entire system, including transfer technology, must be planned and implemented. The preparation of the design planning on the basis of this invitation to tender is part of the contractor's service. The contractor is also responsible for preparing the implementation planning.     The supplier of Lot 2 has the responsibility to support Lot 1 for system integration, which is part of overall commissioning and overall certification.  Construction will take place within the ISPS area of the terminal during ongoing port operations. Quayside implementation is under running terminal operation. Port operations have priority. Accordingly, on site work must be coordinated and kept to a minimum. Works in the quay area may be restricted by port operations.     The planning is to be prepared on the basis of a functional service description and is to be provided in the following three stages:  1. design planning  2. implementation planning  3. work and assembly planning.  Within this tender, the option of a 2nd project extension is considered. It is scheduled by PoA to expand the project having a full scale system running by 2030. Furthermore, a phase III shall be considered.
Internal identifier : 400607

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31000000 Electrical machinery, apparatus, equipment and consumables; lighting
Additional classification ( cpv ): 31682000 Electricity supplies
Additional classification ( cpv ): 34931000 Harbour equipment
Additional classification ( cpv ): 45315300 Electricity supply installations
Options :
Description of the options : Phase 2: two more CMS systems with a respective length of each approx. 200 m (CMS 3 and 4) shall be supplied. Furthermore, the contractor is requested to submit an optional price for + 10 m CMS length and an optional price for -10 m length. This pricing can be cumulative up to a min. CMS length of 100 m and a max. CMS length of 400 m. an overlapping between the CMS of 20 m must be considered. Suitable collision protection between the chain system must be installed. Phase 3: Furthermore, there is the option to supply in phase 3 the CMS systems at Omni Terminal. Here, a total length of 350 m CMS systems for container vessel supply shall be installed. It is scheduled to install 2 CMS (CMS 5: 200 m and CMS 6: 170 m, considering 20 m overlapping). The length of the CMS at Omni terminal can vary between CMS 5 and CMS 6. Thus, the contractor is requested to submit an optional price for + 10 m CMS length and an optional price for -10 m length. This pricing can be cumulative up to a min. CMS length of 100 m and a max. CMS length of 250 m.

5.1.2 Place of performance

Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Additional information : Place of performance: Aarhus Havn

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 4
The buyer reserves the right for additional purchases from the contractor, as described here : Mandatory maintenance 2 years with the possibility of renewal 2+2+2+2, all in all 10 years from take over.

5.1.5 Value

Estimated value excluding VAT : 7 900 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The contract is tendered according to The Utilities Directive, Directive 2014/25/EU. Please be aware that PoA is about to be reorganized into a municipality owned limited liability company (in Danish: “kommunalt ejet aktieselskab”). In that context, the activities in PoA, including this this project put up for tender - will be transferred to the newly established municipality owned limited liability company. If the reorganization is completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the new entity. If the reorganization is not completed before the conclusion of the contract based on this tender procedure, the contract will be concluded with the entity stated above and then transferred to the new entity. By submitting a tender under this tender procedure, the tenderer accepts that the contract may be concluded with the new entity or transferred to the new entity after conclusion. No remuneration is granted. Most economically advantageous tender based on the best price-quality ratio. A tender who at any time during the procurement procedure is or becomes subject to one of the grounds for exclusion in sections 134a-136 and 137(1)(1-6) of the Public Procurement Act, cf. section 10(1)(1)(1) of the Implementing Order (Executive Order no. 1624 of 15/12/2015), will be excluded from the procurement procedure unless, within a reasonable time limit set by PoA, the tenderes submits documentation showing the reliability of the tenderer, cf. section 138 of the Public Procurement Act. Before PoA can make an award decision, PoA must obtain final documentation of the correctness of the successful tenderer's information in the ESPD. For Danish tenderers, this documentation will consist of a Service Certificate (issued no earlier than 6 months before the tender deadline) and the three most recent annual accounts. For foreign tenderers, similar documentation will be provided. If the tenderer, for reasons beyond its control, is unable to provide the documentation, the tenderer may document its financial suitability in another way that the Contracting Authority deems appropriate, cf. section 154(2) of the Danish Public Procurement Act.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The total price is the sum of the price of phase I (accounts 60%), the price of the optional phase II (accounts 25%) and optional Phase III (accounts 15%, taken option 2). Phase I concerns to the building construction with completion in 2026. Phase II and Phase III represents options for expansion of the shore power supply until 2029 (phase II) and 2030 (phase III).
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name : Technical value
Description : Four sub-criteria have been formed for the evaluation of the "Technical Value". The technical value is determined by the following criteria weight: - Schedule reliability / Construction scheduling (10%) - Operation and maintenance (20%) - Technical solutions for structural works (fender solution and steel frame) (40%) - Technical solution energy chain system (30%) A maximum of 10 credit points will be awarded for the evaluation of the individual subcriteria for the "Technical Value". Each sub-criterion can be evaluated with 0 to 10 points.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Pursuant to act 7 in the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk) , the following deadlines apply to the lodging of complaints: Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act. In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of: - 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published. Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was notlodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section 8.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
TED eSender : Mercell Holding ASA

6. Results

Value of all contracts awarded in this notice : 7 588 736 Euro

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : ShibataFenderTeam AG
Tender :
Tender identifier : Cable Management System (CMS) – Port of Aarhus
Identifier of lot or group of lots : LOT-0000
Value of the tender : 7 588 736 Euro
Contract information :
Identifier of the contract : Cable Management System (CMS) – Port of Aarhus
Date on which the winner was chosen : 25/11/2024
Date of the conclusion of the contract : 18/12/2024
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders from tenderers registered in other European Economic Area countries than the country of the buyer
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders from tenders registered in countries outside of the European Economic Area
Number of tenders or requests to participate received : 0
Type of received submissions : Tenders from micro, small or medium tenderers
Number of tenders or requests to participate received : 0

8. Organisations

8.1 ORG-0001

Official name : Port of Aarhus (PoA)
Registration number : 23145928
Postal address : Vandvejen 7
Town : Aarhus C
Postcode : 8000
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Contact point : Jens Hvidegaard Dissing
Telephone : +4520605219
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Klagenævnet for Udbud
Registration number : 37795526
Postal address : Nævnenes Hus, Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Østjylland ( DK042 )
Country : Denmark
Telephone : +45 72405708
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Telephone : +45 41715000
Internet address : http://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : ShibataFenderTeam AG
Size of the economic operator : Large
Registration number : DE814775655
Postal address : Tarpen 40
Town : Hamburg
Postcode : 22419
Country subdivision (NUTS) : Hamburg ( DE600 )
Country : Germany
Telephone : +49 40638610160
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0005

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 1d872a39-b5dc-4fb1-8c7e-a8d094a1b8da - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 09/01/2025 07:09 +00:00
Notice dispatch date (eSender) : 09/01/2025 07:30 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00017915-2025
OJ S issue number : 7/2025
Publication date : 10/01/2025