Art consultancy services

The European Central Bank (ECB) is seeking suitable candidates through this Call for Applications that will be invited to participate in the negotiated procedure and to submit a tender for the framework agreement on Art Consultancy Services. The European Central Bank (ECB) is seeking suitable candidates through this Call for …

CPV: 92000000 Usługi rekreacyjne, kulturalne i sportowe
Miejsce wykonania:
Art consultancy services
Miejsce udzielenia zamówienia:
European Central Bank
Numer nagrody:
PRO-010136

1. Buyer

1.1 Buyer

Official name : European Central Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Art consultancy services
Description : The European Central Bank (ECB) is seeking suitable candidates through this Call for Applications that will be invited to participate in the negotiated procedure and to submit a tender for the framework agreement on Art Consultancy Services.
Procedure identifier : 4e9a21d0-5696-4b45-88af-0b949295065f
Internal identifier : PRO-010136
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements. The tender procedure is conducted in accordance with Decision ECB/2016/2 laying down the rules on procurement (as amended), available at https://www.ecb.europa.eu/ecb/legal/1001/procurement/html/index.en.html And in EUR-Lex: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:02016D0002-20200501. The detailed features and terms and conditions of the procedure can be found in the procurement documents.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92000000 Recreational, cultural and sporting services

2.1.2 Place of performance

Postal address : European Central Bank Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information : This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address: http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html . If you have not used the ECB’s electronic tendering system before, you need to register via the above link (click on ‘Register’). Subsequently to the registration, you will receive an automated notification with your user credentials to log in (click on ‘Login’) and to access the tender documentation. Please note that: — A registration to the above system is only required once and you can reuse your user credentials in all future procedures of the ECB which are conducted via the above system. Therefore, please keep your user credentials for the future; — In case you should have participated in previous ECB tender procedure(s) in the past which were conducted via the ECB’s prior online system, you nevertheless need to register once to the ECB’s electronic tendering system under the above address; — Your mere registration does not constitute an application/tender. You must submit your application/tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation. The system reference number for the above procurement is: RFX-PT-2025-000001: PRO-010136-R1-Art Consultancy To download the tender documents, log on to the ECB’s electronic tendering system with your login and password. Expand the field ‘Public Tenders – Upcoming Events’. Click on ‘Click to request an invitation to this event’ for the above procedure and close the new window which opens. Once the request is completed (this can take a few minutes), the status of the participation request will change to ‘Invited’ and the RFx documentation will be accessible via the RFx tab. Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support. Should you require technical help when using the system, please contact the ECB’s technical support team at sourcing.support@ecb.europa.eu by quoting the reference number and the problem experienced. Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as message via the ECB’s e-tendering system (under the tab ‘Discussion’). The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time-limit for the submission of tenders.

2.1.3 Value

Estimated value excluding VAT : 400 000 Euro
Maximum value of the framework agreement : 450 000 Euro

2.1.4 General information

Additional information : This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address: http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html.If you have not used the ECB’s electronic tendering system before, you need to register via the above link (click on ‘Register’). Subsequently to the registration, you will receive an automated notification with your user credentials to log in (click on ‘Login’) and to access the tender documentation. Please note that: — A registration to the above system is only required once and you can reuse your user credentials in all future procedures of the ECB which are conducted via the above system. Therefore, please keep your user credentials for the future; — In case you should have participated in previous ECB tender procedure(s) in the past which were conducted via the ECB’s prior online system, you nevertheless need to register once to the ECB’s electronic tendering system under the above address; — Your mere registration does not constitute an application/tender. You must submit your application/tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation. The system reference number for the above procurement is: RFX-PT-2025-000001: PRO-010136-R1-Art Consultancy. To download the tender documents, log on to the ECB’s electronic tendering system with your login and password. Expand the field ‘Public Tenders – Upcoming Events’. Click on ‘Click to request an invitation to this event’ for the above procedure and close the new window which opens. Once the request is completed (this can take a few minutes), the status of the participation request will change to ‘Invited’ and the RFx documentation will be accessible via the RFx tab. Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support. Should you require technical help when using the system, please contact the ECB’s technical support team at sourcing.support@ecb.europa.eu by quoting the reference number and the problem experienced. Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as message via the ECB’s e-tendering system (under the tab ‘Discussion’). The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time-limit for the submission of tenders.
Legal basis :
Directive 2014/24/EU
http://data.europa.eu/eli/dec/2016/245/2020-05-01 - Decision (EU) 2016/245 of the European Central Bank of 9 February 2016 laying down the rules on procurement (ECB/2016/2) (recast)

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Art consultancy services
Description : The European Central Bank (ECB) is seeking suitable candidates through this Call for Applications that will be invited to participate in the negotiated procedure and to submit a tender for the framework agreement on Art Consultancy Services. The ECB is looking for suppliers who can provide the ECB with art consultancy services (hereinafter referred to as the “Services”) related to: - Curatorial tasks in German and English language (i.e., professional advice on art activities), - Event and art-related project management and its implementation, - Organization and delivery of guided tours in German and English language, - Art related administrative tasks (e.g., managing the art database, using the record management platform for filing documentation, etc). In particular, the supplier should support the ECB with consultancy services in curation, purchasing of art and the management of the existing ECB Art Collection, comprising around 900 artworks, as well as the organisation and execution of art projects and exhibitions. The ECB is also encouraging start-ups, small and medium-sized companies, to apply to this Call for Application. The ECB intends to award one single supplier Contract, for an initial period of 24 months with unilateral options to extend the duration of the Contract up to a maximum duration of 48 months. (2 years + 1 year + 1 year). The envisaged start date of the Contract will be second quarter of 2025. Following the conclusion of the Contract the consultancy services shall be called off via a direct order specifying the required services. Based on the order a supplementary offer shall be provided by the contractor based on the terms and conditions of the Contract. The services and related deliverables shall be provided in English and German languages. The services shall be delivered off-site at the tenderer’s office and on-site at the ECB premises in Frankfurt am Main, in alignment with business needs. In exceptional cases services may be requested to be delivered from other locations.
Internal identifier : PRO-010136

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92000000 Recreational, cultural and sporting services

5.1.2 Place of performance

Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Details are in the procurement documentation
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Languages in which the procurement documents are officially available : English
Information about restricted documents is available at : https://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html
Ad hoc communication channel :
Name : ECB e-tendering platform

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Information about review deadlines : Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the rules on public procurement. Further requirements are outlined in Article 39 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Mediation organisation : The European Ombudsman
Review organisation : European Central Bank
Organisation providing more information on the review procedures : European Central Bank
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : European Central Bank
Registration number : 0001
Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Central Procurement Office
Telephone : +49 69 1344 0
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : The European Ombudsman
Registration number : 002
Postal address : 1 avenue du Président Robert Schuman, CS 30403
Town : Strasbourg
Postcode : 67001
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Telephone : +33 3 88 17 23 13
Roles of this organisation :
Mediation organisation

8.1 ORG-0003

Official name : European Central Bank
Registration number : 001
Postal address : Sonnemannstraße 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Telephone : +496913440
Fax : +496913446886
Roles of this organisation :
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 0dd71177-95f6-4b60-9ad5-369f733848b1 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 17/01/2025 09:59 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00039581-2025
OJ S issue number : 13/2025
Publication date : 20/01/2025