Archival services for former Irish Land Commission records

The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to …

CPV: 79995100 Usługi archiwizacyjne, 92500000 Usługi świadczone przez biblioteki, archiwa, muzea i inne usługi kulturalne, 92510000 Usługi świadczone przez biblioteki i archiwa, 92512000 Usługi świadczone przez archiwa
Termin:
4 lutego 2025 17:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Archival services for former Irish Land Commission records
Miejsce udzielenia zamówienia:
Department of Agriculture Food and the Marine
Numer nagrody:
0

1. Buyer

1.1 Buyer

Official name : Department of Agriculture Food and the Marine
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Archival services for former Irish Land Commission records
Description : The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to estimate the resources required to deliver the full cataloguing and preservation project, as well as the costs and timeframe for delivery. The successful tenderer will be contracted to perform professional duties in connection with the sorting, cataloguing, numbering, rehousing of the Land Commission records, and will liaise with National Archives’ staff in preparation for future transfer. This 12 month contract will comprise a team lead by a Senior Archivist and two Archivists all working full-time (5 days a week) on-site in the Records Branch, Clonminam, Co. Laois. The pilot project will form the basis of a complete listing of the records of the Land Commission, through the creation of practical workflows and procedures for all records series. Working under the guidance and oversight of the National Archives, the outputs will comprise: • cataloguing and rehousing of a specific representative sample of records (identified in conjunction with the National Archives) • defining time frames and creating a comprehensive project plan for the entire Land Commission collection • creating efficient workflow documents and procedures for cataloguing, numbering and rehousing (in accordance with National Archives requirements) • identifying distinct series of records within the main collection suitable for immediate transfer to the National Archives
Procedure identifier : 8f2061eb-2ee6-4142-9b28-626833299584
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79995100 Archiving services
Additional classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 92510000 Library and archive services
Additional classification ( cpv ): 92500000 Library, archives, museums and other cultural services

2.1.2 Place of performance

Town : Portlaoise
Country subdivision (NUTS) : Midland ( IE063 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 150 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Purely national exclusion grounds :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Archival services for former Irish Land Commission records
Description : The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to estimate the resources required to deliver the full cataloguing and preservation project, as well as the costs and timeframe for delivery. The successful tenderer will be contracted to perform professional duties in connection with the sorting, cataloguing, numbering, rehousing of the Land Commission records, and will liaise with National Archives’ staff in preparation for future transfer. This 12 month contract will comprise a team lead by a Senior Archivist and two Archivists all working full-time (5 days a week) on-site in the Records Branch, Clonminam, Co. Laois. The pilot project will form the basis of a complete listing of the records of the Land Commission, through the creation of practical workflows and procedures for all records series. Working under the guidance and oversight of the National Archives, the outputs will comprise: • cataloguing and rehousing of a specific representative sample of records (identified in conjunction with the National Archives) • defining time frames and creating a comprehensive project plan for the entire Land Commission collection • creating efficient workflow documents and procedures for cataloguing, numbering and rehousing (in accordance with National Archives requirements) • identifying distinct series of records within the main collection suitable for immediate transfer to the National Archives
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79995100 Archiving services
Additional classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 92510000 Library and archive services
Additional classification ( cpv ): 92500000 Library, archives, museums and other cultural services

5.1.2 Place of performance

Town : Portlaoise
Country subdivision (NUTS) : Midland ( IE063 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 15 Month

5.1.5 Value

Estimated value excluding VAT : 150 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Other

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 24/01/2025 17:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 04/02/2025 17:00 +00:00
Deadline until which the tender must remain valid : 120 Day
Information about public opening :
Opening date : 04/02/2025 17:30 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Department of Agriculture Food and the Marine
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : Department of Agriculture Food and the Marine
Organisation processing tenders : Department of Agriculture Food and the Marine
TED eSender : European Dynamics S.A.

8. Organisations

8.1 ORG-0001

Official name : Department of Agriculture Food and the Marine
Registration number : IE4773186Q
Postal address : Agriculture House Kildare Street
Town : Dublin
Postcode : D02 WK12
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35316072000
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : 0b453862-6355-4493-b060-86ae8c7e0b0f-01
Main reason for change : Information updated
Description : In regards to the RFT Archival services for Land Commission records, due to adverse weather conditions in Laois, the proposed site visit to Records Branch originally scheduled for Tuesday 7th January is postponed and is now rescheduled for Wednesday 15th January. A mail will issue from DAFM Records Branch to reconfirm site visit times. The closing date of the tender will now be 04/02/2025 17.00 to allow for the change in site visit.

11. Notice information

11.1 Notice information

Notice identifier/version : aa954f7d-4628-4c0c-bdaf-796acb5e7595 - 02
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 08/01/2025 15:47 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00016509-2025
OJ S issue number : 7/2025
Publication date : 10/01/2025