81314192-Advice on organisational development of the Africa Centres for Disease Control and Prevention (Africa CDC)

The epidemiological context in Africa is characterised by ongoing outbreaks of new and recurrent infectious diseases with epidemic potential. The ongoing Mpox and Marburg virus disease outbreaks are playing a major role in exacerbating the epidemiological situation in the African Union (AU) member states. As a relatively young institution still …

CPV: 85100000 Usługi ochrony zdrowia, 79000000 Usługi biznesowe: prawnicze, marketingowe, konsultingowe, rekrutacji, drukowania i zabezpieczania
Termin:
7 marca 2025 12:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
81314192-Advice on organisational development of the Africa Centres for Disease Control and Prevention (Africa CDC)
Miejsce udzielenia zamówienia:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Numer nagrody:
81314192

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81314192-Advice on organisational development of the Africa Centres for Disease Control and Prevention (Africa CDC)
Description : The epidemiological context in Africa is characterised by ongoing outbreaks of new and recurrent infectious diseases with epidemic potential. The ongoing Mpox and Marburg virus disease outbreaks are playing a major role in exacerbating the epidemiological situation in the African Union (AU) member states. As a relatively young institution still in the process of fully developing its systems and processes, Africa CDC as the autonomous health institution of the AU is faced with high expectations in combatting ongoing and emerging health threats on the continent. Therefore, coordinating partners and effectively implementing measures to combat outbreaks are essential. In 2021, the German Federal Ministry of Economic Cooperation and Development (BMZ) has commissioned the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH with the project "Strengthening Crisis and Pandemic Response in Africa" (SCPRA). The project's goal is to enhance the resilience of the Africa CDC by strengthening its institutional and programmatic capabilities. This includes bolstering its coordination role with global, regional and national health institutions; strengthening public health institutions, fostering community engagement, particularly young people; and strengthening digital health capacities on the continent. The project supports Africa CDC to sustainably institutionalise selected organisational functions across Finance and Administration, Human Resource, Procurement, and Partnership Management through standardisation of work processes. Skills development measures, including coaching and in-service advice, help make Africa CDC more resilient. The implementing partner of the project is the Africa CDC. The project also assists other continental health institutions such as the African Medicines Agency (AMA) and the Africa Pharmaceutical Technology Foundation (APTF). The SCPRA project has four outputs Output 1 strengthens institutional capacities at Africa CDC in relation to selected organisational functions. This tender is focusing on Output 1 only. Output 2 strengthens Africa CDC"s coordination role on public health matters on the African continent. Output 3 strengthens the institutional capacities of AMA and APTF through selected organisational development measures. Output 4 improves the conditions for strengthening human and institutional capacities for digital health in the Africa CDC and AU member states. Despite previous support by the project to strengthen organisational development through the mapping of workflows and the development of Standard Operating Procedures (SOPs) and guidelines to standardise work processes, the Africa CDC further requires its enhancement of its institutional and individual capacities to fully fulfil its mandate. Equally, institutional learning and innovation are not sustainably mainstreamed yet. As a result, the institutional resilience of the Africa CDC still requires further technical support to upscale. The tendered project intends to improve the organisational development capacity at Africa CDC. Summary of work packages to be performed under this contract: - Developing SOPs, workflows, guidelines and policies across various Finance and Administration Business Functions - Technical advisory service on partnership management - Technical advisory service on end-to end automation of business processes - Designing capacity development and training measures Target group of the assignment The target group is the entire population of the AU, comprising around 1.3 billion people. The intermediaries at regional level are the Africa CDC staff who work as experts and managers, including at the RCCs, through whom the target group is reached. At national level, the intermediaries are experts and managers at the health ministries and public health institutes in the 55 Member States of the African Union.
Procedure identifier : c7206e6c-0b48-4e69-93c2-ddff5247ba7a
Internal identifier : 81314192
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85100000 Health services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Country : Ethiopia
Anywhere in the given country

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6YT609G1V2 All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Purely national exclusion grounds : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Analogous situation like bankruptcy under national law : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Corruption : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Participation in a criminal organisation : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Agreements with other economic operators aimed at distorting competition : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Breaching of obligations in the fields of environmental law : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Money laundering or terrorist financing : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Fraud : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Child labour and other forms of trafficking in human beings : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Insolvency : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Breaching of obligations in the fields of labour law : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Assets being administered by liquidator : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Conflict of interest due to its participation in the procurement procedure : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Direct or indirect involvement in the preparation of this procurement procedure : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Guilty of grave professional misconduct : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Early termination, damages or other comparable sanctions : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Breaching of obligations in the fields of social law : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Payment of social security contributions : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Business activities are suspended : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Payment of taxes : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
Terrorist offences or offences linked to terrorist activities : Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81314192-Advice on organisational development of the Africa Centres for Disease Control and Prevention (Africa CDC)
Description : The assignment contributes to the project"s objective to strengthen the resilience of the Africa CDC. The tender will only focus on Output 1 and represents two of three areas of support under Output 1. Output 1 aims to strengthen institutional capacities at Africa CDC in relation to selected organisational functions. These include organisational development in the areas of Finance and Admin, Human Resources, Procurement and Partnership Management. The results hypothesis is that the harmonisation and standardisation of work processes will increase the institutional resilience of Africa CDC and thus contribute to improving the protection of the population"s health. A better partnership management will lead to technical and financial inputs by international development partners being geared more effectively towards Africa CDC"s strategic objectives, which directly supports the organisation"s institutional resilience. The introduction of institutional learning and innovation also contributes to this objective. More strategic and targeted internal, external social media as well as risk communication will contribute to the institution"s ability to deliver on its mandate. The SCPRA has already provided support to Africa CDC through a subcontracted consultancy firm to standardise and harmonise work processes in Finance and Admin, HR and Procurement. The services outlined in this contract will build upon this previous support. The consultancy firm is expected to review and streamline Africa CDC business processes, develop functional and technical specifications to automate business processes, provide technology assessment of applications and software which would meet business needs, and design digitalisation project implementation and roadmap. It is also expected to provide process, structure and organisational development support to Africa CDC in the areas of Finance and Admin, HR and Procurement, Partnership Management and Programme Delivery. Work package 1: Support to the integration of workflows a. Develop Standard Operating Procedures (SOPs) and workflows to support the standardisation and harmonisation of processes. b. Develop a SOPs manual for Africa CDC Finance Directorate. c. Develop detailed mapping of organisational functions down to individual position Terms of Reference (ToRs) and functional units within Africa CDC. d. Review and expand current standards, policies, and guidelines for internal use and contracted/outsourced activities. e. Develop guidelines for associated programs such as leadership fellows and training policies. Work package 2: Technical advisory service and organisational development support to Partnership Department a. Provide advisory services on the optimisation of the structure of the Directorate for External Relations and Strategic Engagement. b. Asses available resources (such as SOPs, guidelines, manuals) of the Partnership Department. Based on the assessment and identified missing resources, develop SOPs, guidelines and manuals for the Partnership Department. c. Develop an onboarding kit on partnership management and resource mobilisation for Africa CDC staff. d. Support the organisational set-up of the PIU. This includes a needs assessment, the development of the organisational structure and work processes. e. Support the integration of the PIU into the Africa CDC structures. Develop a roadmap for the integration. f. Support the set-up of a process to map partnerships internally. Work package 3: Technical advisory service on automation process a. Review and streamline existing Africa CDC business processes and workflows, including the mapping of business processes for automation and improvement purposes. b. Draft Functional Specifications with relevant business rules and Technical Specifications. This includes the development of appropriate forms to capture relevant operational, technical, contractual and financial data from various areas (such as Finance, Admin, HR, Procurement, Partnership and Grant management). c. Assess technologies against Africa CDC needs and develop recommendations, including the development of a set of criteria to evaluate and assess solutions (incl. functional aspects, Africa CDC IT environment, long term investment, internal capacity and cost). Followed by a market search of available solutions of ERP or equivalent. d. Develop a project roadmap for the Africa CDC Financial and Operational System Implementation, including i) the drafting of ToRs to tender the actual procurement of the IT solution its implementation and configuration, ii) the identification of training needs for all types of users (end users, technical users, and administrators), iii) the development of a communication plan for the project, and iv) the development of a plan to update and/or to produce manuals after automation. Work package 4: Designing capacity development and training measures and monitoring of impact a. Assess capacity development and training needs at Africa CDC on different levels in the area of organisational development, including Finance and Admin, HR, Procurement, and Partnership Management. b. Design, organise and conduct trainings for all respective teams and relevant colleagues at RCCs. c. Design, organise and conduct trainings targeted on resource mobilisation (using Africa CDC"s Investment Case) and partnership management. d. Design, organise and conduct capacity development trainings specifically for the mid- and senior level, e.g. on ethics and compliance, leadership. e. Conceptualise and implement monitoring formats and/or tools to assess impact of measures implemented by GIZ to support Africa CDC"s organisational development For the implementation of these tasks, the tenderer is required to provide 1 team leader and 3 expert pools. Individual trips by the international experts to Addis Ababa are necessary; however, a large part of the services provided can be performed home based.
Internal identifier : 81314192

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85100000 Health services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Country : Ethiopia
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 25 Month

5.1.4 Renewal

Maximum renewals : 1
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : no
Additional information : The contracting authority reserves the right to purchase services consisting of the repetition of similar services entrusted to the undertaking to which the same contracting authority awarded an initial contract, provided that these services are in conformity with a basic project for which the initial contract was awarded. (see Sec. 14 para. 4 no. 9 Public Procurement Regulation).

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : See ToRs
Aim of strategic procurement : Fulfilment of social objectives
Description : See ToRs.
Approach to reducing environmental impacts : Pollution prevention and control
Social objective promoted : Ethnic equality, Gender equality

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Wirtschaftliche und finanzielle Leistungsfähigkeit
Description : 1) Declaration on the average annual turnover for the last 3 financial years (last-but-4 financial year can be included in case of tenders held within 6 months of end of last financial year): at least 1,000,000 EUR (one million). 2) Declaration on the average number of employees and managers for the past three calendar years: at least 10 persons. The relevant form provided by GIZ is to be used.
Criterion :
Type : Other
Name : Sonstiges
Description : 1) Name and address of the company, legal form, registered office (country), owners and controlling parties, commercial register number/dirstrict court, bank account, tax number, VAT identification number, brief company profile and contact in event of queries. 2) Self-declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB), section 22 of the German Supply Chain Due Diligence Act (LkSG) and EU-Russian sanctions as well as that in the last three years no custodial sentence of more than three years or a fine of more than 90 daily rates or a fine of more than two thousand five hundred euros, which resulted in an entry in the Competition Register, been imposed for noncompliance as specified in section 124 (2) of the German Act against Restraints on Competition (GWB) apply. 3) If a candidate/tenderer wishes to use the capacities of another company for the execution of the contract or to prove his/her eligibility, she/he must prove by submitting a declaration of commitment that the corresponding capacities are available to him/her for the execution of the contract and a declaration that no grounds for exclusion pursuant to Section 123 GWB and/or Section 124 GWB apply to them must be submitted. For the purpose for eligibility through reliance upon the capacities of other entities, please use the form provided by GIZ. 4) In the case of participation as a bidding consortium: tenderers must appoint a leading member and authorise this member to represent the group and to receive payments with discharging effect also for the other members. A corresponding agreement, signed by all members, must be attached to the application for participation. For this purpose, the form provided by GIZ must be used. The relevant form provided by GIZ is to be used.
Criterion :
Type : Suitability to pursue the professional activity
Name : Eignung zur Berufsausübung
Description : 1) Extract from the commercial register or equivalent evidence/proof in English or German (not older than six months).
Criterion :
Type : Technical and professional ability
Name : Technische und berufliche Leistungsfähigkeit
Description : It is necessary to provide (1) at least three reference projects in the following technical field: (i) one project on organisational development in the public health sector and (ii) two projects on financial and administrative project management advisory in the public health sector (2) thereof at least two reference projects in Africa in the above-mentioned technical field (no. 1 (i) and/or no. 1 (ii)). Each of the reference projects must be in the last three years with a minimum commission value of at least 200,000 EUR. The relevant countries for Africa are in the eligibility grid. The relevant form provided by GIZ is to be used.

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 25/02/2025 23:59 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : An advance payment guarantee may be required
Deadline for receipt of tenders : 07/03/2025 12:00 +01:00
Deadline until which the tender must remain valid : 146 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Information about public opening :
Opening date : 07/03/2025 12:01 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes -
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Contact point : Friedrich Graf von Westphalen & Partner mbB Rechtsanwälte
Telephone : +49 69719189012
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 8ada065c-9575-464e-9c6c-442d36af8ca5 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/02/2025 16:17 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00081931-2025
OJ S issue number : 26/2025
Publication date : 06/02/2025