A Single Operator Framework Agreement for a Print Management Software Solution for University of Galway

University of Galway is seeking a Print Management Software Solution that offers release printing, direct printing, WIFI printing, scanning, email printing, billing functionality and reporting. The scope also includes ongoing support and maintenance. The University’s initial requirement is for an on-premises solution with an intention to move to cloud over …

CPV: 48900000 Mitmesugused tarkvarapaketid ja arvutisüsteemid, 48773000 Trükkimise tarkvarapakett, 48773100 Taustprintimise tarkvarapakett, 48517000 IT-tarkvarapakett
Täitmise koht:
A Single Operator Framework Agreement for a Print Management Software Solution for University of Galway
Auhindade andmise asutus:
University of Galway (ID 1400)
Auhinna number:
0

1. Buyer

1.1 Buyer

Official name : University of Galway (ID 1400)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : A Single Operator Framework Agreement for a Print Management Software Solution for University of Galway
Description : University of Galway is seeking a Print Management Software Solution that offers release printing, direct printing, WIFI printing, scanning, email printing, billing functionality and reporting. The scope also includes ongoing support and maintenance. The University’s initial requirement is for an on-premises solution with an intention to move to cloud over the lifetime of the framework. University of Galway is in contract with a separate service provider for the Managed Print Service and currently have over 100 Konica Minolta MFPs and 21 direct printers in place. The Print Management Software Solution being sought must allow users to authenticate, pay and release print jobs on the existing Konica Minolta fleet using their campus cards. Payment for print jobs will either be from print credit the user purchases through an online payment provider, or by charging a University cost centre.
Procedure identifier : b38452cc-3010-4222-b687-a18e047f1893
Previous notice : b3d09a03-dc36-40e0-a99f-b9f81296db77-01
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48773100 Print-spooling software package
Additional classification ( cpv ): 48517000 IT software package

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Maximum value of the framework agreement : 350 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : A Single Operator Framework Agreement for a Print Management Software Solution for University of Galway
Description : University of Galway is seeking a Print Management Software Solution that offers release printing, direct printing, WIFI printing, scanning, email printing, billing functionality and reporting. The scope also includes ongoing support and maintenance. The University’s initial requirement is for an on-premises solution with an intention to move to cloud over the lifetime of the framework. University of Galway is in contract with a separate service provider for the Managed Print Service and currently have over 100 Konica Minolta MFPs and 21 direct printers in place. The Print Management Software Solution being sought must allow users to authenticate, pay and release print jobs on the existing Konica Minolta fleet using their campus cards. Payment for print jobs will either be from print credit the user purchases through an online payment provider, or by charging a University cost centre.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48773100 Print-spooling software package
Additional classification ( cpv ): 48517000 IT software package

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.5 Value

Estimated value excluding VAT : 350 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : E: Ultimate Cost @ 30%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : A: Technical merit of proposed solution
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : B: Technical Support and Contract Management
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name :
Description : C; Lead time and solution implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name :
Description : D: Sustainable/Green Public Procurement
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : NONE

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : NONE
Organisation providing additional information about the procurement procedure : The High Court of Ireland -
Organisation providing offline access to the procurement documents : University of Galway (ID 1400) -

6. Results

Maximum value of the framework agreements in this notice : 350 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 350 000 Euro

6.1.2 Information about winners

Winner :
Official name : EMOS Information Systems
Tender :
Tender identifier : 000091794
Identifier of lot or group of lots : LOT-0001
The tender was ranked : no
Subcontracting : No
Contract information :
Identifier of the contract : 418241
Date on which the winner was chosen : 27/03/2025
Date of the conclusion of the contract : 04/04/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : University of Galway (ID 1400)
Registration number : 0022578J
Postal address : University Road, Galway
Town : Galway
Postcode : H91TK33
Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Contact point : Procurement and Contracts Office
Telephone : 353-91493970
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : EMOS Information Systems
Registration number : GB491880805
Town : Bangor
Postcode : BT19 7QT
Country subdivision (NUTS) : Border ( IE041 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Organisation providing additional information about the procurement procedure
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 92afa79d-2a35-418b-9550-404753358278 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 04/04/2025 15:46 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00225135-2025
OJ S issue number : 69/2025
Publication date : 08/04/2025