WCCC24 304 Winterval Festival Management Services 2025-2028

Waterford City and County Council invites suitably qualified companies to tender for an initial one-year contract, with the option, at the sole discretion of the awarding authority, to extend for a further two periods of one year each (max 3 years total), to be responsible for Event Management of the …

CPV: 79953000 Servicios de organización de festivales, 79952000 Servicios de eventos, 79952100 Servicios de organización de eventos culturales, 92622000 Servicios de organización de espectáculos deportivos
Lugar de ejecución:
WCCC24 304 Winterval Festival Management Services 2025-2028
Organismo adjudicador:
Waterford City and County Council_103683
Número de premio:
0

1. Buyer

1.1 Buyer

Official name : Waterford City and County Council_103683
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : WCCC24 304 Winterval Festival Management Services 2025-2028
Description : Waterford City and County Council invites suitably qualified companies to tender for an initial one-year contract, with the option, at the sole discretion of the awarding authority, to extend for a further two periods of one year each (max 3 years total), to be responsible for Event Management of the Winterval Christmas Festival starting with the 2025 event. The scope of services required are (but not limited to) the Programming, Festival Management, Production Management, PR and Marketing and Management of the Festival Markets. This contract will commence on 1st April 2025 until 31st March 2026 (12 months) with 2 extensions of 12 months available after annual review by WCCC after the event.
Procedure identifier : 9c1fa531-3d49-42c9-a7e5-e5f19c125dd2
Previous notice : cdd35811-13e4-4ccd-a80e-e9f2ca31c44d-01
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79952100 Cultural event organisation services
Additional classification ( cpv ): 92622000 Sports-event organisation services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : WCCC24 304 Winterval Festival Management Services 2025-2028
Description : Waterford City and County Council invites suitably qualified companies to tender for an initial one-year contract, with the option, at the sole discretion of the awarding authority, to extend for a further two periods of one year each (max 3 years total), to be responsible for Event Management of the Winterval Christmas Festival starting with the 2025 event. The scope of services required are (but not limited to) the Programming, Festival Management, Production Management, PR and Marketing and Management of the Festival Markets. This contract will commence on 1st April 2025 until 31st March 2026 (12 months) with 2 extensions of 12 months available after annual review by WCCC after the event.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79952100 Cultural event organisation services
Additional classification ( cpv ): 92622000 Sports-event organisation services

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are included

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Most Ecomonically Advatageous
Category of award fixed criterion : Maximum number of tenders passing
Award criterion number : 1
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 30 March 2026

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : 30 March 2026
Organisation providing offline access to the procurement documents : Waterford City and County Council_103683 -
Organisation whose budget is used to pay for the contract : Waterford City and County Council_103683

6. Results

Value of all contracts awarded in this notice : 392 966,4 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Waterford Academy of Music Arts
Tender :
Tender identifier : 000059348
Identifier of lot or group of lots : LOT-0001
Value of the tender : 392 966,4 Euro
The tender was ranked : yes
Subcontracting : No
Contract information :
Identifier of the contract : 410765
Date on which the winner was chosen : 01/11/2024
Date of the conclusion of the contract : 05/02/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Range of tenders :
Value of the lowest admissible tender : 392 966,4 Euro
Value of the highest admissible tender : 392 966,4 Euro

8. Organisations

8.1 ORG-0001

Official name : Waterford City and County Council_103683
Registration number : 103683
Postal address : City Hall, The Mall , Waterford City
Town : Waterford
Postcode : X91 PK15
Country subdivision (NUTS) : South-East ( IE052 )
Country : Ireland
Telephone : +353 873286162
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation whose budget is used to pay for the contract

8.1 ORG-0002

Official name : Waterford Academy of Music Arts
Registration number : 729278
Postal address : The Arts Complex, Dunmore Road, Waterford
Town : Waterford
Postcode : X91 W1XF
Country subdivision (NUTS) : South-East ( IE052 )
Country : Ireland
Telephone : 0860632731
Internet address : www.waterfordacademy.ie
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 03d81e3b-9b8d-48c9-8424-0bde4dc5f1f3 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/03/2025 15:25 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00207204-2025
OJ S issue number : 64/2025
Publication date : 01/04/2025