Voluntary Ex-Ante Transparency (VEAT) Notice for Award of Contract to Cornerstone OnDemand Limited for Fixed Maintenance contract and Provision of Managed Services contract for the Cyborg Payroll system together with a further Managed Service Contract for Bespoke Maintenance

Dublin City Council gives notice to invoke Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights Dublin City …

CPV: 72261000 Servicios de apoyo al software
Lugar de ejecución:
Voluntary Ex-Ante Transparency (VEAT) Notice for Award of Contract to Cornerstone OnDemand Limited for Fixed Maintenance contract and Provision of Managed Services contract for the Cyborg Payroll system together with a further Managed Service Contract for Bespoke Maintenance
Organismo adjudicador:
Dublin City Council
Número de premio:
1

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Voluntary Ex-Ante Transparency (VEAT) Notice for Award of Contract to Cornerstone OnDemand Limited for Fixed Maintenance contract and Provision of Managed Services contract for the Cyborg Payroll system together with a further Managed Service Contract for Bespoke Maintenance
Description : Dublin City Council gives notice to invoke Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights Dublin City Council intends to award a contract to Cornerstone OnDemand for 2 years until the end of December 2026. The maximum value of of this contract is £450,000 ex VAT. Dublin City Council, the largest local authority in Ireland, uses Cyborg software supported by Cornerstone OnDemand Limited, a UK company who recently acquired Sum Total Systems Ltd. and are continuing to support their products until December, 2026. The software is heavily customised in the areas of payroll and costing to meet the complex needs of a large local authority employer with multiple types of work arrangements, directorates, departments, and projects. The system is COBOL based, running on a UNIX platform and supported by a small key group of experts who are knowledgeable on the bespoke code. This contract will include between now and the end of 2026, decommissioning a large archive of data spanning over the past twenty-five years. By December, 2026 the Council will have completed the move to CorePay/PeopleXD software, the standard software in use throughout the local authority sector and on which Salaries and Pensions are already running. The application specified is exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. It is licenced by Cornerstone OnDemand Limited, formerly Sum Total Systems, UK and has bespoke code, developed and managed over many years, and regularly modified in line with change. Due to the extent of custom code, a specialised additional Managed Service Contract for Bespoke Maintenance is necessary. There are no other licenced operators licenced or authorised to provide this service which is critical to Dublin City Council until such time as this software is retired at the end of 2026 and replaced by the software procured and in place for the Local Authority Sector and the Shared Payroll Service MyPay.
Procedure identifier : 7d6ad1e7-dfb6-4c90-9aaa-cd8b03225d2c
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Voluntary Ex-Ante Transparency (VEAT) Notice for Award of Contract to Cornerstone OnDemand Limited for Fixed Maintenance contract and Provision of Managed Services contract for the Cyborg Payroll system together with a further Managed Service Contract for Bespoke Maintenance
Description : Dublin City Council gives notice to invoke Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights Dublin City Council intends to award a contract to Cornerstone OnDemand for 2 years until the end of December 2026. The maximum value of of this contract is £450,000 ex VAT. Dublin City Council, the largest local authority in Ireland, uses Cyborg software supported by Cornerstone OnDemand Limited, a UK company who recently acquired Sum Total Systems Ltd. and are continuing to support their products until December, 2026. The software is heavily customised in the areas of payroll and costing to meet the complex needs of a large local authority employer with multiple types of work arrangements, directorates, departments, and projects. The system is COBOL based, running on a UNIX platform and supported by a small key group of experts who are knowledgeable on the bespoke code. This contract will include between now and the end of 2026, decommissioning a large archive of data spanning over the past twenty-five years. By December, 2026 the Council will have completed the move to CorePay/PeopleXD software, the standard software in use throughout the local authority sector and on which Salaries and Pensions are already running. The application specified is exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. It is licenced by Cornerstone OnDemand Limited, formerly Sum Total Systems, UK and has bespoke code, developed and managed over many years, and regularly modified in line with change. Due to the extent of custom code, a specialised additional Managed Service Contract for Bespoke Maintenance is necessary. There are no other licenced operators licenced or authorised to provide this service which is critical to Dublin City Council until such time as this software is retired at the end of 2026 and replaced by the software procured and in place for the Local Authority Sector and the Shared Payroll Service MyPay.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The date of conclusion of the contract is expected to be no later than 31st October 2024. Name and Address of the contractor: Cornerstone OnDemand Limited, 16 St. John's Lane, Farringdon, London EC1M 4BS, United Kingdom

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
TED eSender : European Dynamics S.A.

6. Results

Value of all contracts awarded in this notice : 450 000 Pound sterling
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of exclusive rights, including intellectual property rights
Other justification : Dublin City Council gives notice to invoke Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights Dublin City Council, the largest local authority in Ireland, uses Cyborg software supported by Cornerstone OnDemand Limited, a UK company who recently acquired Sum Total Systems Ltd. and are continuing to support their products until December, 2026. The software is heavily customised in the areas of payroll and costing to meet the complex needs of a large local authority employer with multiple types of work arrangements, directorates, departments, and projects. The system is COBOL based, running on a UNIX platform and supported by a small key group of experts who are knowledgeable on the bespoke code. This contract will include between now and the end of 2026, decommissioning a large archive of data spanning over the past twenty-five years. By December, 2026 the Council will have completed the move to CorePay/PeopleXD software, the standard software in use throughout the local authority sector and on which Salaries and Pensions are already running. The application specified is exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. It is licenced by Cornerstone OnDemand Limited, formerly Sum Total Systems, UK and has bespoke code, developed and managed over many years, and regularly modified in line with change. Due to the extent of custom code, a specialised additional Managed Service Contract for Bespoke Maintenance is necessary. There are no other licenced operators licenced or authorised to provide this service which is critical to Dublin City Council until such time as this software is retired at the end of 2026 and replaced by the software procured and in place for the Local Authority Sector and the Shared Payroll Service MyPay.

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country : Ireland
Telephone : 01 2222222
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 09f6d85a-861e-43b6-be99-b3ac148e0783 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 01/10/2024 12:40 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00594030-2024
OJ S issue number : 192/2024
Publication date : 02/10/2024