System portfolio for Geographical Information System for Gudbrandsdalskart

The aim of the procurement is to procure a general GIS system that handles municipal management assignments, services and data. The delivery shall, with the exception of what is defined as optional options, be the same for all participating municipalities. The contracting authorities for this procurement are: Lillehammer region (Lillehammer, …

CPV: 48000000 Paquetes de software y sistemas de información, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 80000000 Servicios de enseñanza y formación
Lugar de ejecución:
System portfolio for Geographical Information System for Gudbrandsdalskart
Organismo adjudicador:
IKOMM AS
Número de premio:
204

1. Buyer

1.1 Buyer

Official name : IKOMM AS
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : System portfolio for Geographical Information System for Gudbrandsdalskart
Description : The aim of the procurement is to procure a general GIS system that handles municipal management assignments, services and data. The delivery shall, with the exception of what is defined as optional options, be the same for all participating municipalities. The contracting authorities for this procurement are: Lillehammer region (Lillehammer, Gausdal and Øyer municipalities) Midt-Gudbrandsdal (Ringebu, Sør-Fron and Nord-Fron municipalities) Nord-Gudbrandsdal (Sel, Vågå, Lom, Sjåk, Lesja and Dovre municipalities) The scope of the delivery can be covered by one or several contracts. General information on the procurement ́s distinctive character: The procurement is organised as sub-contracts in the following 4 categories: 1. Management system that shall be used for basic functions for editing and updating map data. The management system shall be operated by the tenderer in the tenderer's own operational environment, and shall as a minimum contain the following: ·      Basic GIS functions such as viewing, editing, importing and exporting data. ·      Functionality for management of area plans ·      Functionality for the administration of SFKB ·      Functionality for analysing and documentation of land survey data. ·      Functionality for guiding land registers ·      Analysis functionality 2. Access system that shall as a minimum contain maps and functionality for use in case handling (building applications, plans, agriculture, stand-by etc.) and for the public. The system shall include DOK analyses and free-standing map clients for theme data. 3. Other modules will be seen as free-standing products and can be ordered in separate sub-contracts or as a part of the basic systems for management or access. The products in these agreements shall be able to be replaced with other suppliers ́ products without this affecting access, integrations and interaction with other systems in general. Relevant modules for assessment are the following: ·      Surveying module with field tools ·      Dashboard ·      Property information with access to, among other things, land register, basic book and mortgage book. ·      Citizen dialogue module ·      Application portal for building applications ·      Plan application portal ·      Application portal for surveying and dispensations. ·      Application portal for dispensations ·      Field tool for SFKB, AR5 and NVDB ·      Plan Register ·      Narrator Map ·      Module for the sale of property data. ·      Snow clearing map ·      Management tool for road operations ·      Stand-by tool 4. Management system for Water and Sewage (WATER) ·      Desktop Management System ·      Field Solution ·      Proceedings ·      Operation ·      Support system including notification, application portal, registration system etc.   The procurement allows tenderers to submit tenders for all or parts of the requested scope.  The management system for water and sewage shall cover Lillehammer municipality in the first phase, but other municipalities shall be able to procure this system as an optional option in the contract period.  The provisional requirement matrix is only attached for information in the qualification phase. The final requirement matrix will be published after tenderers are qualified. There is a separate underlying requirement matrix for the Water and Sewage area, which specifies specific Water and Sewage requirements. The "basic requirements" in the requirement matrix also apply for W&S and be seen in context. See the annexes for further details: The tender documentation - Part 1 - Qualification phase, competition with negotiations.
Procedure identifier : 3af53e4d-3b43-4f27-afca-58509be3d744
Internal identifier : 204
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 80000000 Education and training services

2.1.2 Place of performance

Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 30 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Payment of taxes : Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
Purely national exclusion grounds : The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : System portfolio for Geographical Information System for Gudbrandsdalskart
Description : The aim of the procurement is to procure a general GIS system that handles municipal management assignments, services and data. The delivery shall, with the exception of what is defined as optional options, be the same for all participating municipalities. The contracting authorities for this procurement are: Lillehammer region (Lillehammer, Gausdal and Øyer municipalities) Midt-Gudbrandsdal (Ringebu, Sør-Fron and Nord-Fron municipalities) Nord-Gudbrandsdal (Sel, Vågå, Lom, Sjåk, Lesja and Dovre municipalities) The scope of the delivery can be covered by one or several contracts. General information on the procurement ́s distinctive character: The procurement is organised as sub-contracts in the following 4 categories: 1. Management system that shall be used for basic functions for editing and updating map data. The management system shall be operated by the tenderer in the tenderer's own operational environment, and shall as a minimum contain the following: ·      Basic GIS functions such as viewing, editing, importing and exporting data. ·      Functionality for management of area plans ·      Functionality for the administration of SFKB ·      Functionality for analysing and documentation of land survey data. ·      Functionality for guiding land registers ·      Analysis functionality 2. Access system that shall as a minimum contain maps and functionality for use in case handling (building applications, plans, agriculture, stand-by etc.) and for the public. The system shall include DOK analyses and free-standing map clients for theme data. 3. Other modules will be seen as free-standing products and can be ordered in separate sub-contracts or as a part of the basic systems for management or access. The products in these agreements shall be able to be replaced with other suppliers ́ products without this affecting access, integrations and interaction with other systems in general. Relevant modules for assessment are the following: ·      Surveying module with field tools ·      Dashboard ·      Property information with access to, among other things, land register, basic book and mortgage book. ·      Citizen dialogue module ·      Application portal for building applications ·      Plan application portal ·      Application portal for surveying and dispensations. ·      Application portal for dispensations ·      Field tool for SFKB, AR5 and NVDB ·      Plan Register ·      Narrator Map ·      Module for the sale of property data. ·      Snow clearing map ·      Management tool for road operations ·      Stand-by tool 4. Management system for Water and Sewage (WATER) ·      Desktop Management System ·      Field Solution ·      Proceedings ·      Operation ·      Support system including notification, application portal, registration system etc.   The procurement allows tenderers to submit tenders for all or parts of the requested scope.  The management system for water and sewage shall cover Lillehammer municipality in the first phase, but other municipalities shall be able to procure this system as an optional option in the contract period.  The provisional requirement matrix is only attached for information in the qualification phase. The final requirement matrix will be published after tenderers are qualified. There is a separate underlying requirement matrix for the Water and Sewage area, which specifies specific Water and Sewage requirements. The "basic requirements" in the requirement matrix also apply for W&S and be seen in context. See the annexes for further details: The tender documentation - Part 1 - Qualification phase, competition with negotiations.
Internal identifier : 204

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 80000000 Education and training services

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Economic and financial capacity
Description : The tenderer has sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Technical and professional qualifications
Description : Tenderers shall have good and relevant experience from the discipline. The experience shall include deliveries to municipalities or other public institutions, alternatively deliveries to private actors with equivalent operation and complexity as municipal entities. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Legal registration and presence in the Norway
Description : Tenderers shall be registered as a legal company in Norway or have a Norwegian branch registered in the Register of Business Enterprises. Tenderers shall be able to document their presence in Norway through their own offices or some other form of established representation. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Quality Systems
Description : The tenderer shall have implemented quality management systems that ensure high quality deliveries. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Environmental management and safety
Description : Tenderers shall have procedures and systems that ensure environmentally friendly deliveries and compliance with information security requirements. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Long term cooperation and use of Norwegian as the working language.
Description : Tenderers shall have sufficient manpower and systems in place to ensure long-term cooperation with the municipalities. Norwegian shall be the primary working language in all communication, support and training aimed at the municipalities. Documentation requirements: Requirements are documented in the tender documentation Part 1 Chapter 5.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : Price calculated for an estimated length for the SSA-L contracts over 8 years. 5+1+1+1. The estimated contract value is calculated for the total committed extent for all regions over an expected lifetime of 8 years.
Weight (percentage, exact) : 25
Criterion :
Type : Quality
Name :
Description : Fulfilment of functional and technical requirements.
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name :
Description : The system ́s suitability for user and process
Weight (percentage, exact) : 25
Criterion :
Type : Quality
Name :
Description : Services for establishment, training, operation and maintenance.
Weight (percentage, exact) : 10
Criterion :
Type : Quality
Name :
Description : Environmental and climate requirements in this procurement have already been safeguarded through the general qualification requirements of the tenderer. Cloud systems in themselves have minimal direct environmental impact on the municipalities ́ use, and the assessment of the system itself must therefore focus on functional and technical requirements, security, user friendliness and economic sustainability. This ensures a targeted evaluation that gives the municipalities the best solution without duplicating requirements that have already been met.
Weight (percentage, exact) : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://app.artifik.no/procurements/204
Ad hoc communication channel :
Name : e-Tendering

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 20/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : N/A
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : N/A

5.1.15 Techniques

Framework agreement :
No framework agreement
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Vestre Innlandet tingrett
Organisation providing additional information about the procurement procedure : IKOMM AS
Organisation receiving requests to participate : Artifik AS
Procurement service provider : Artifik AS

8. Organisations

8.1 ORG-0001

Official name : IKOMM AS
Registration number : 991335846
Postal address : Fakkelgården, Vormstuguvegen 40
Town : LILLEHAMMER
Postcode : 2624
Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Contact point : Bernt Refsahl
Telephone : +47 61050605
Internet address : https://ikomm.no/
Buyer profile : https://ikomm.no/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Vestre Innlandet tingrett
Registration number : 926723758
Postal address : Postboks 69
Town : Gjøvik
Postcode : 2801
Country : Norway
Telephone : +47 61020200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Artifik AS
Registration number : 925364967
Postal address : Stortingsgata 12
Town : Oslo
Postcode : 0161
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 46630107
Internet address : https://artifik.no
Roles of this organisation :
Procurement service provider
Organisation receiving requests to participate

11. Notice information

11.1 Notice information

Notice identifier/version : 5642bad7-3dda-4ecc-bf59-a7f117d7bd80 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 17/12/2024 07:20 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00776406-2024
OJ S issue number : 246/2024
Publication date : 18/12/2024