Official name: 50Hertz Transmission GmbH
National registration number: Ariba ID: WS1482162391
Postal address: Heidestr. 2
Town: Berlin
NUTS code: DE300 Berlin
Postal code: 10557
Country: Germany
Contact person: Vincent Sigwarth
E-mail: Vincent.Sigwarth@50hertz.com
Telephone: +49 3051503847
Internet address(es):
Main address: www.50hertz.com

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://eliagroup.sharepoint.com/:f:/s/EFSS/EFSS/EpeiWRKfubpDsH3X56AiUasBu9njehIrR3GHFCYHQtKIrg?e=V4Jjds

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.elia.be/-/media/project/elia/elia-site/suppliers/info_and_tools/161102_registering_as_an_ariba_supplier_on_invitation_en.pdf

Tenders or requests to participate must be submitted to the abovementioned address

Electricity

Supplier Qualification System for Geophysical Survey Services

71351200 Geological and geophysical consultancy services

Services

71351210 Geophysical consultancy services

71351900 Geology, oceanography and hydrology services

71352000 Subsurface surveying services

71353100 Hydrographic surveying services

71354500 Marine survey services

71351923 Bathymetric surveys services

NUTS code: DE Deutschland

Main site or place of performance:

Baltic Sea and North Sea

50Hertz and Elia intend to establish a Supplier Qualification System (“SQS”) for the procurement of Offshore Geophysical Site Investigations.

The EMPLOYER is looking for the execution of geophysical route surveys, including data processing and reporting, for projects in the Baltic Sea and North Sea.

The services in question include the following geophysical investigation methods:

- High resolution bathymetry acquired with multibeam echosounder (MBES) equipment

- Sea bottom imagery acquired with side-scan sonar (SSS) equipment

- Sub-Bottom Profiler (SBP)

- Magnetometric survey data (MAG) acquired with u/w magnetometer detection equipment

- Magnetometric survey data (UXO) acquired with u/w gradiometer detection equipment

- Reflection Seismic Survey (UHR) for OSS surveys only

- 3-D Modell (for OSS surveys only)

- Data processing and reporting

The CONTRACTOR shall conduct state-of-the-art geophysical offshore surveys

The CONTRACTOR shall mobilise and demobilise all necessary vessels and equipment to execute the Works

The CONTRACTOR shall perform all engineering and design activities necessary to prepare the Works, vessels and equipment in order to demonstrate a safe and highly-qualitative execution of the Works.

The CONTRACTOR shall plan and execute the Works in order to comply with the EMPLOYER tech-nical specifications defined in this document.

The CONTRACTOR shall summarise all results for the surveyed corridor in a detailed geophysical report. This report shall be provided by the CONTRACTOR in the English and German languages and shall include all necessary details, calculations and conclusions. Review cycles and final acceptance shall be based on the English version. Following final acceptance, the German version of the report shall be submitted.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Indefinite duration

The procurement is related to a project and/or programme financed by European Union funds: no

Conditions to be fulfilled by economic operators in view of their qualification:

(1) The applicant confirms that he is able to communication in English language (verbally and written) on advanced level (C1) minimum.

(2) The applicant provides References for each identified environment (Baltic Sea and North Sea) of geophysical surveys (as described in section II.2.4) during the last 5 years in same type of environment:

a) 3 references for Open Sea (Depth >= 10m)

b) 3 references for Ultra Shallow Water (Depth <= 3m)

c) 2 references for Unexploded Ordnance (UXO) surveys

(3) The applicant provides information on (potential) subcontracting:

- List the activities that applicant intends to subcontract and their estimated percentage of the global activity

- List of intended subcontractors for each activity and statement for how long the business relationship has already existed

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Methods according to which each of those conditions will be verified:

(1) The applicant must confirm the expertise in English language on Employer's Ariba platform.

(2) The references will be provided in Employer's template. The Employer reserves the right to validate each reference.

(3) The lists will be evaluated if deviations from market standards are given and if requirements can be fulfilled.

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Conditions to be fulfilled by economic operators in view of their qualification:

(4) Health and Safety:

- Does the company hold a Safety Certification (ISO 45001, VCA or equivalent)? If YES, what type of certification? If YES, what is the date of validity?

- Does the company have an organization chart showing relationship between the CEO and Health & Safety Manager? If YES, provide your organization chart.

If NO, please explain how this topic is managed.

- Does the company have an internal qualified health & safety advisor? If YES, please confirm.

If NO, please explain how this topic is managed.

- Does the company have a health & safety policy? If YES, please provide the policy.

If NO, please explain how this topic is managed.

- Does the company publish an annual health & safety report and/or action plan? If YES, please provide (at least) the table of content of the last published revision.

If NO, please explain how this topic is managed.

Methods according to which each of those conditions will be verified:

(4) The applicant must provide the respective information and answers on Employer's Ariba platform. The answers will be evaluated if they fulfill the requirements, especially when explaining why "No" was selected.

Conditions to be fulfilled by economic operators in view of their qualification:

(4 continued) - Does the company conduct health & safety audits? If YES, please provide the audit plan from 2022 and show the status per audit.

If NO, please explain how this topic is managed.

- Does the company have safety criteria for the selection of subcontractors? If YES, please state those criteria.

If NO, please explain how this topic is managed.

- Has the company provided all the requested information and documentation on health and safety? Select Yes or No.

Methods according to which each of those conditions will be verified:

(4) The applicant must provide the respective information and answers on Employer's Ariba platform. The answers will be evaluated if they fulfill the requirements, especially when explaining why "No" was selected.

__________________________________________________________________________________________________________________________________________________________________________

Conditions to be fulfilled by economic operators in view of their qualification:

(5) Environmental

- Does the company have a recognized environment certification? If YES, what type of certification and what is the date of validity? Provide a copy of the certificate. Please provide details if the certification is in progress.

If NO, please provide detailed information on how Environment Management is managed in your Company.

- Does the company have an organization chart showing the relationship between the CEO and Environment Manager? If YES, provide your organization chart.

If NO, please explain how this topic is managed.

- Does the company have an internal environment advisor? If YES, please confirm.

If NO, please explain how this topic is manage

- Does the company have an environment policy? If YES, please provide the policy.

If NO, please explain how this topic is managed.

Methods according to which each of those conditions will be verified:

(5) The applicant must provide the respective information and answers on Employer's Ariba platform. The answers will be evaluated if they fulfill the requirements, especially when explaining why "No" was selected.

Conditions to be fulfilled by economic operators in view of their qualification:

(5 continued) - Does the company publish an annual environment report and/or action plan? If YES, please provide (at least) the table of content of the last published revision.

If NO, please explain how this topic is managed.

- Does the company conduct environment audits? If YES, please provide the audit plan from 2022 and show the status per audit.

If NO, please explain how this topic is managed.

(6) Quality Management

- Does the company have a recognized quality management certification? If YES, what type of certification and what is the date of validity? Provide a copy of the certificate. Please provide details if the certification is in progress.

If NO, please provide detailed information on how Quality Management is managed in your Company. If available, please provide the Quality Management Handbook or Project Management Handbook.

Methods according to which each of those conditions will be verified:

(5) The applicant must provide the respective information and answers on Employer's Ariba platform. The answers will be evaluated if they fulfill the requirements, especially when explaining why "No" was selected.

(6) The applicant must provide the respective information and answers on Employer's Ariba platform. The answers will be evaluated if they fulfill the requirements, especially when explaining why "No" was selected.

__________________________________________________________________________________________________________________________________________________________________________

Conditions to be fulfilled by economic operators in view of their qualification:

(7) Insurance

The applicant confirms that he has the insurances mentioned in contract clause 11.2 of "08_Additional legal clauses to Conditions Works" in place or is willing to buy the insurance in order to meet the requirements.

(8) NDA

The applicant uploads the filled and signed Non-Disclosure Agreement (NDA).

(9) Self-declaration Russia sanctions

The applicant uploads the filled and signed self-declaration on Sanctions against Russia.

(10) Information on Lead Time

The applicant states which lead times (in weeks) he needs from receipt of the order to mobilisation.

(11) Deviations from Contract

The applicant must state which deviations from the contract (terms and conditions and additional clauses) he desires for future tenders and potential orders.

_______________________________________________________________________________________

Methods according to which each of those conditions will be verified:

(7) The applicant must confirm the insurance or the willingness on Employer's Ariba platform.

(8) The applicant must upload the signed NDA using the Employer's form on the Ariba platform.

(9) The applicant must upload the signed form on the Ariba platform.

(10) The applicant must provide this information on Employer's Ariba platform.

(11) The applicant must provide this information on Employer's Ariba platform, using Employer's form.

_________________________________________________________________________________

Conditions to be fulfilled by economic operators in view of their qualification:

(12) Employer's Survey Requirements

The applicant accepts the Employer's Survey requirements.

(13) Employer's Project Management Requirements

The applicant accepts the Employer's Project Management requirements.

(14) Minimum Training Requirements Offshore for all Offshore Projects

The applicant accepts the Employer's "Minimum Training Requirements Offshore for all Offshore Projects" in the last provided version.

Methods according to which each of those conditions will be verified:

(12) The applicant confirms the requirements on Employer's Ariba platform.

(13) The applicant confirms the requirements on Employer's Ariba platform.

(14) The applicant confirms the requirements on Employer's Ariba platform.

_____________________________________________________________

Conditions to be fulfilled by economic operators in view of their qualification:

(15) Ecovadis Score

The applicant takes an obligation to retain an EcoVadis rating throughout the entire validity of the contract plus the duration of the execution.

(16) Capacity Planning

The applicant agrees to send capacity planning to employer regularly.

(17) Code of Conduct for Suppliers

The applicant accepts the Code of Conduct for Suppliers.

Methods according to which each of those conditions will be verified:

(15) The applicant confirms on Employer's Ariba platform.

(16) The applicant confirms on Employer's Ariba platform.

(17) The applicant confirms on Employer's Ariba platform.

English

Electronic ordering will be used

Electronic payment will be used

This procedure is a Qualification Procedure. The Employer will evaluate incoming applications latest at the end of each quarter.

The outcome of this procedure is a pool of qualified suppliers.

The Employer reserves the right to update any document for qualification, especially HSE documents. The interested party will need to take the updated document into consideration and base the application and bid on it.

When the Employer has a specific project demand, the RFQ will be sent to the qualified suppliers. With this RFQ the awarding criteria and project specific requirements will be announced.

The suppliers will quote based on these RFQs.

The Employer will reduce the amount of bidders invited to negotiations to 3 - 5 bidders according to the Awarding Criteria.

________________________________________________________________________________________________

Interested companies can contact the contracting authority with questions via the ARIBA platform. If the questions or answers are of general interest, they will be made available in anonymized form via the message function of the ARIBA platform. All interested companies or applicants are obliged to take the questions and answers into account when drafting their application. Non-compliance may lead to exclusion from the procedure.

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Information on how to access the Qualification System on the Ariba platform will be provided immediately upon request by email (see I.1). The email must contain the following information: Company name; address; VAT number; name + e-mail + telephone number of the contact person.

Applicants are advised to request this access as soon as possible and click on "Intend to Participate" on Ariba to receive explanations

The Employer assumes no responsibility for any problems with the Ariba platform.

Any application that is not submitted correctly through Ariba will be rejected.

For the initial setup on the Ariba platform and participation in the Qualification system please contact the person mentioned in I.1) via e-mail.

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General explanations of the contents of the request for participation:

- The Employer reserves the right to request the last audited annual report or a financial statement (not older than 6 months) available from the applicant.

- Bidding consortia: Together with the request to participate, these must submit a joint bidder declaration signed in a legally binding manner by all members and completed in full.

Particular attention must be paid to the aspect of compliance of the formation of the bidding consortium with antitrust law. Each member of the bidding consortium must submit the declarations and evidence required under items III.1.1) and II.1.2). This applies to a limited extent to the declarations and evidence under III.1.3) if the joint bidding arrangement provides for a division of tasks and, in this respect, e.g. certain references can only be submitted by one member of the joint bidding arrangement; any limited submission of declarations and evidence must be explained exhaustively by the joint bidding arrangement in an annex to the joint bidding arrangement declaration. In all other respects, the same rules apply to joint applicants as to applicants.

- Other companies: Applicants may use other companies to prove their suitability (suitability loan).

In this case, the other company must submit a declaration of commitment stating that it will provide a specifically defined partial service for the applicant in the event of an order. Both companies which lend suitability to the applicant (suitability lender and subcontractor) and - insofar as such information is already possible with the application - such other companies which the applicant would otherwise like to provide for the performance of the service (subcontractor) shall be summarized in a list where the name and registered office of the other company as well as the part of the service for which the other company is intended is formulated.

Official name: Vergabekammer des Landes Berlin
Postal address: Martin-Luther-Str. 105
Town: Berlin
Postal code: 10825
Country: Germany

Precise information on deadline(s) for review procedures:

Precise information on deadlines for lodging appeals:

Deadlines for filing an application for review are derived from Section 160 (3) of the ARC.

For clarification, this provision is reproduced in full.

"The application shall be inadmissible insofar as 1. the applicant has recognized the asserted violation of procurement regulations prior to filing the application for review and has not notified the contracting entity within a period of ten calendar days; the expiry of the period pursuant to Section 134 (2) ARC shall remain unaffected, 2. violations of procurement regulations which are recognizable on the basis of the notice are not notified to the contracting entity at the latest by the expiry of the period for application or submission of bids specified in the notice, 3. the applicant has not notified the contracting entity of the alleged violation of procurement regulations prior to filing the application for review. 3. violations of procurement regulations, which are only recognizable in the award documents, are not notified to the contracting entity at the latest by the expiry of the deadline for application or submission of bids, 4. more than 15 calendar days have elapsed after receipt of the notification of the contracting entity that it does not intend to remedy a complaint.

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The Employer reserves the right to exclude qualified bidders, if they do not submit a quotation multiple times.

04/08/2023