Purchase of maritime accommodation and dining services during the climate summit in Belém, Brazil.

The annual party meetings under the Climate Convention, the Paris Agreement and the Kyoto Protocol, called the COP, are held in Brazil from November 10 to November 21, 2025. Norway have a strong position in the climate negotiations and actively participate in many tracks. Norway's participation is a high political …

CPV: 60653000 Alquiler de barcos con tripulación, 34500000 Buques y barcos, 34512200 Buques para cruceros, 55130000 Otros servicios hoteleros, 55200000 Zonas de acampada y otros alojamientos no hoteleros
Plazo:
2 de mayo de 2025 a las 10:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Purchase of maritime accommodation and dining services during the climate summit in Belém, Brazil.
Organismo adjudicador:
Klima- og miljødepartementet
Número de premio:
25/1292

1. Buyer

1.1 Buyer

Official name : Klima- og miljødepartementet
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Purchase of maritime accommodation and dining services during the climate summit in Belém, Brazil.
Description : The annual party meetings under the Climate Convention, the Paris Agreement and the Kyoto Protocol, called the COP, are held in Brazil from November 10 to November 21, 2025. Norway have a strong position in the climate negotiations and actively participate in many tracks. Norway's participation is a high political priority, and the climate and environment minister always participates under the high-level part. This year's party meeting, COP 30, is added to Belém in Brazil, a city of about 1.2 million inhabitants. The aim of the procurement is to ensure overnight possibilities with eating for representatives who mainly come from the ministries, the Norwegian Environment Agency, the Embassy in Brasilia, the Norwegian Parliament, the National Council of Norway ́s children and youth organisations as well as the Children's Climate Panel (participants included in KLD ́s booking of accommodation at COP 30.) There is a need for a minimum of 30 single rooms and one double room in the period from 8 - 22 November, as well as three triple rooms or alternative residential solutions for a total of 9 people (3 adults and 6 children) in the period from 15 - 21 November (the main service). A minimum of breakfast for up to 40 persons must be offered. As an additional service there may be a need for 10 rooms already from 5 November. We envisage that overnight stays with dining can be taken care of by ships. Tenderers shall confirm to the Customer that the agreed capacity is available in Belém at the latest two days before the Contracting Authority needs accommodation. It is crucial that the tender fulfils the necessary requirements for security, comfort and reasonable proximity to the conference location within an acceptable cost limit. If the ship has to be anchored outside Belém, the tenderer must provide a tender boat. The tender must also take care of climate and environmental considerations. It is an advantage if the tender also includes meeting rooms. The estimated value of the procurement is from NOK 2.5 million excluding VAT to NOK 7.5 million excluding VAT. The estimate is not binding for the contracting authority, but we expect a price within the acceptable limits. See annex 1 of the contract and the reservations in the tender documentation point 1.3 for further details.
Procedure identifier : 6a4ed1ac-4888-45e4-bd44-e2f925e225c9
Internal identifier : 25/1292
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60653000 Hire of boats with crew
Additional classification ( cpv ): 34500000 Ships and boats
Additional classification ( cpv ): 34512200 Cruise ships
Additional classification ( cpv ): 55130000 Other hotel services
Additional classification ( cpv ): 55200000 Camping sites and other non-hotel accommodation

2.1.3 Value

Estimated value excluding VAT : 7 500 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Purchase of maritime accommodation and dining services during the climate summit in Belém, Brazil.
Description : The annual party meetings under the Climate Convention, the Paris Agreement and the Kyoto Protocol, called the COP, are held in Brazil from November 10 to November 21, 2025. Norway have a strong position in the climate negotiations and actively participate in many tracks. Norway's participation is a high political priority, and the climate and environment minister always participates under the high-level part. This year's party meeting, COP 30, is added to Belém in Brazil, a city of about 1.2 million inhabitants. The aim of the procurement is to ensure overnight possibilities with eating for representatives who mainly come from the ministries, the Norwegian Environment Agency, the Embassy in Brasilia, the Norwegian Parliament, the National Council of Norway ́s children and youth organisations as well as the Children's Climate Panel (participants included in KLD ́s booking of accommodation at COP 30.) There is a need for a minimum of 30 single rooms and one double room in the period from 8 - 22 November, as well as three triple rooms or alternative residential solutions for a total of 9 people (3 adults and 6 children) in the period from 15 - 21 November (the main service). A minimum of breakfast for up to 40 persons must be offered. As an additional service there may be a need for 10 rooms already from 5 November. We envisage that overnight stays with dining can be taken care of by ships. Tenderers shall confirm to the Customer that the agreed capacity is available in Belém at the latest two days before the Contracting Authority needs accommodation. It is crucial that the tender fulfils the necessary requirements for security, comfort and reasonable proximity to the conference location within an acceptable cost limit. If the ship has to be anchored outside Belém, the tenderer must provide a tender boat. The tender must also take care of climate and environmental considerations. It is an advantage if the tender also includes meeting rooms. The estimated value of the procurement is from NOK 2.5 million excluding VAT to NOK 7.5 million excluding VAT. The estimate is not binding for the contracting authority, but we expect a price within the acceptable limits. See annex 1 of the contract and the reservations in the tender documentation point 1.3 for further details.
Internal identifier : 25/1292

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 60653000 Hire of boats with crew
Additional classification ( cpv ): 34500000 Ships and boats
Additional classification ( cpv ): 34512200 Cruise ships
Additional classification ( cpv ): 55130000 Other hotel services
Additional classification ( cpv ): 55200000 Camping sites and other non-hotel accommodation

5.1.3 Estimated duration

Start date : 02/11/2025
Duration end date : 22/11/2025

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Deadline for receipt of tenders : 02/05/2025 10:00 +00:00
Information about public opening :
Opening date : 02/05/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett

8. Organisations

8.1 ORG-0001

Official name : Klima- og miljødepartementet
Registration number : 972417882
Postal address : Postboks 8013 Dep
Town : Oslo
Postcode : 0030
Country : Norway
Contact point : Frode Alexander Igesund
Telephone : +47 22249090
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926725939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Internet address : http://www.domstol.no/otir
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 94e71aad-2fcb-499c-a29d-54bea0a29d95 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 01/04/2025 08:45 +00:00
Notice dispatch date (eSender) : 01/04/2025 09:02 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00211836-2025
OJ S issue number : 65/2025
Publication date : 02/04/2025