Provision of event organisation services

The services to be covered under the framework contract aim at supporting the JUs with the preparation, organisation and execution of events (both in-person and virtual). Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events such as webinars and live studio events. The services …

CPV: 79952000 Servicios de eventos
Plazo:
20 de enero de 2025 a las 16:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Provision of event organisation services
Organismo adjudicador:
SESAR3 Joint Undertaking
Número de premio:
S3JU/2024/OP/0004

1. Buyer

1.1 Buyer

Official name : SESAR3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Chips Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Provision of event organisation services
Description : The services to be covered under the framework contract aim at supporting the JUs with the preparation, organisation and execution of events (both in-person and virtual). Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events such as webinars and live studio events.
Procedure identifier : a4affb84-eb06-4cae-b1aa-9c78b52ab78f
Internal identifier : S3JU/2024/OP/0004
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.3 Value

Estimated value excluding VAT : 10 580 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of event organisation services
Description : The services to be covered under the framework contract aim at supporting the JUs with the preparation, organisation and execution of events (both in-person and virtual). Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events such as webinars and live studio events.
Internal identifier : S3JU/2024/OP/0004

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 10 580 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Horizon Europe – the Framework Programme for Research and Innovation (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 20/01/2025 16:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 21/01/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : SESAR3 Joint Undertaking
Registration number : SESAR
Department : SESAR.ED - Executive Director
Postal address : Rue de la fusée, 96, SESAR Joint Undertaking
Town : Brussels
Postcode : B-1130
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : Chips Joint Undertaking
Registration number : CHIPS
Postal address : Avenue de la Toison d’Or 56-6
Town : Brussels
Postcode : 1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Registration number : GHEDCTP3
Postal address : Rue de la fusée, 96, SESAR Joint Undertaking
Town : Brussels
Postcode : B-1130
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Registration number : SNS JU
Postal address : L-51 (9th floor) - Rue de la Loi, 51
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0006

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : e6936183-64f8-4040-afb7-47bf8636fb4b-01
Main reason for change : Information updated
Description : Considering the volume of questions received and the potential impact on the CFT, it has been decide to postpone the call deadline by one week

11. Notice information

11.1 Notice information

Notice identifier/version : 6bfdef04-3513-4abc-9e1c-b482e8006c5b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/12/2024 15:09 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00790688-2024
OJ S issue number : 249/2024
Publication date : 23/12/2024