Procurement of laundry services.

Politiets fellestjenester (PFT) shall enter into two service agreements for laundry services. A complete description of the procurement and delivery is given in the contract with annexes, as well as other information published through our tender management tool (KGV) from Mercell (previously EU-Supply). Politiets fellestjenester (PFT) shall enter into two …

CPV: 98310000 Servicios de lavado y limpieza en seco, 98300000 Servicios diversos, 98311000 Servicios de recogida de lavandería, 98312000 Servicios de limpieza de artículos textiles, 98312100 Servicios de impregnación de artículos textiles, 98313000 Servicios de limpieza de artículos de piel, 98315000 Servicios de planchado
Plazo:
19 de noviembre de 2024 a las 11:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Procurement of laundry services.
Organismo adjudicador:
Politiets fellestjenester
Número de premio:
24/120278

1. Buyer

1.1 Buyer

Official name : Politiets fellestjenester
Legal type of the buyer : Central government authority
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Procurement of laundry services.
Description : Politiets fellestjenester (PFT) shall enter into two service agreements for laundry services. A complete description of the procurement and delivery is given in the contract with annexes, as well as other information published through our tender management tool (KGV) from Mercell (previously EU-Supply).
Procedure identifier : 2d9e0408-35cf-4f34-ada9-6727b72fb293
Internal identifier : 24/120278
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98310000 Washing and dry-cleaning services
Additional classification ( cpv ): 98300000 Miscellaneous services
Additional classification ( cpv ): 98311000 Laundry-collection services
Additional classification ( cpv ): 98312000 Textile-cleaning services
Additional classification ( cpv ): 98312100 Textile-impregnation services
Additional classification ( cpv ): 98313000 Fur-products cleaning services
Additional classification ( cpv ): 98315000 Pressing services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Lot 1: Northern Norway Lot 2: Eastern Norway, Western Norway and Mid-Norway

2.1.3 Value

Estimated value excluding VAT : 42 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1: Laundry services in Northern Norway
Description : Politiets fellestjenester (PFT) shall enter into two service agreements for laundry services. A complete description of the procurement and delivery is given in the contract with annexes, as well as other information published through our tender management tool (KGV) from Mercell (previously EU-Supply).
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98310000 Washing and dry-cleaning services
Additional classification ( cpv ): 98300000 Miscellaneous services
Additional classification ( cpv ): 98311000 Laundry-collection services
Additional classification ( cpv ): 98312000 Textile-cleaning services
Additional classification ( cpv ): 98312100 Textile-impregnation services
Additional classification ( cpv ): 98313000 Fur-products cleaning services
Additional classification ( cpv ): 98315000 Pressing services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Lot 1: Northern Norway

5.1.3 Estimated duration

Duration : 6 Year

5.1.5 Value

Estimated value excluding VAT : 12 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Requirements concering the tenderers economical and financial standing
Description : Qualification requirement: The Tenderer must have adequate economic and financial standing that ensures the possible performance of the contract. Creditworthiness with a requirement for security will be enough to meet the requirement. Documentation requirement: A credit rating that is based upon the last known accounting figures. The rating must be performed by a credit information agency with a licence for such activities. The Contracting Authority will, if necessary, obtain a credit assessment from a credit agency with a license to conduct such activities, as a supplement to the documentation provided in the offer. If the Tenderer has a justifiable basis not to produce the documentation demanded by the Contracting Authority, it may document its economic and financial standing by presenting any other document that the Contracting Authority deem fit.
Use of this criterion : Used
Criterion :
Type : Other
Name : Quality assurance system
Description : Qualification requirement: The Tenderer must have a good and well-functioning quality assurance and management system for the performance that shall be delivered. Documentation requirement: The Tenderer shall provide documentation of its quality assurance and management system. The following documentation will be accepted: • Certificate for the company's quality assurance and management system issued by an independent body that verifies that the Tenderer fulfils quality assurance standards as stated in ISO 9001 or equivalent, or • A description that as a minimum includes the company's procedures / routines for: - Deviation and complaint processing - Approval of subcontractors - The process from the receipt and registration of orders, until delivery to the customer has occured.
Use of this criterion : Used
Criterion :
Type : Other
Name : Environmental management system
Description : Qualification requirement: The Tenderer must have a environmental management system. Documentation requirement: The Tenderer shall provide documentation of its environmental management system. The following documentation will be accepted: • Valid certificates issued by an independent body (for instance ISO 14001, EMAS, Eco-Lighthouse or equivalent), or • A description of the Tenderer's own environmental management system. The description shall as a minimum include the company´s envirolmental policy and how the company identifies, measures and limits its environmental impact.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Extended tax certificate
Description : Extended tax certificate: Norwegian tenderers shall document that all obligations relating to tax and duty conditions have been met. 1. tax and duty conditions, limited to information that is always in the Tax and Duty Information system. (order form RF-1507 in Altinn) 2. Reports in the Assignment and Working Conditions Register on RF-1199 regarding the assignment and RF-1198 regarding employees at Mission 3. which employees are registered through the a-message. Documentation requirement: - Completed Annex D - full authority, extended tax certificate, including a colour copy of the signer's ID. The colour copy of the ID shall be sent in as a password coated document, a password shall be sent in the message function in the tender management system (KGV).
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Requirements concering the tenderers registrations, authorisations etc.
Description : Qualification requirement: The Tenderer shall be enrolled in a trade register or a relevant professional register in the state which the Tenderer is established. Please note that for Norwegian tenderers the wording "trade register" shall be understood as both "foretaksregister" and "handelsregister". Documentation requirement: Norwegian tenderers: "Firmaattest". Foreign tenderers: A statement that shows the Tenderer's registration in a trade register or relevant professional register in the country which the Tenderer is established.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Self-declaration regarding Russian involvement in public procurement
Description : Public contracting authorities are required not to enter into or continue contracts entered into with legal persons / companies that are covered by § 8n of the regulation on restrictive measures regarding actions that undermine or threaten Ukraine's territorial integrity, sovereignty, independence and stability of 15 August 2014 no. 1076 ( Sanctions regulations Ukraine (territorial integrity, etc.)), unless the Ministry of Foreign Affairs gives permission according to section 8n second paragraph. Self-declaration must be attached here.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Support from other companies
Description : Please enclose a declaration of commitment for each company where the Tenderer relies on the capacity of that company to fulfil a qualification requirement, cf. the rules of competition.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Requirements concering the tenderers technical and professional ability
Description : Qualification requirement: The Tenderer must have experience from comparable deliveries. Documentation requirement: A description of up to 3 of the Tenderers most relevant assignments during the last 3 years. The description must include a statement of the value of the delivery, the time frame and the recipient (name, phone number and e-mail). It is the Tenderers responsibility to document the experience via the description. The Tenderer may document the experience by a reference to personnel they have control over and may use for this delivery, even if the personnel has gained the experience while working for another supplier. Tenderers shall respond to the requirement by using the document 'Annex B Reference List'.
Use of this criterion : Used

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 19/11/2024 11:00 +00:00
Information about public opening :
Opening date : 19/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

5.1 Lot technical ID : LOT-0002

Title : Lot 2: Laundry services for Eastern Norway, Western Norway and Mid-Norway
Description : Politiets fellestjenester (PFT) shall enter into two service agreements for laundry services. A complete description of the procurement and delivery is given in the contract with annexes, as well as other information published through our tender management tool (KGV) from Mercell (previously EU-Supply).
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 98310000 Washing and dry-cleaning services
Additional classification ( cpv ): 98300000 Miscellaneous services
Additional classification ( cpv ): 98311000 Laundry-collection services
Additional classification ( cpv ): 98312000 Textile-cleaning services
Additional classification ( cpv ): 98312100 Textile-impregnation services
Additional classification ( cpv ): 98313000 Fur-products cleaning services
Additional classification ( cpv ): 98315000 Pressing services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Lot 2: Eastern Norway, Western Norway and Mid-Norway

5.1.3 Estimated duration

Duration : 6 Year

5.1.5 Value

Estimated value excluding VAT : 30 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Requirements concering the tenderers economical and financial standing
Description : Qualification requirement: The Tenderer must have adequate economic and financial standing that ensures the possible performance of the contract. Creditworthiness with a requirement for security will be enough to meet the requirement. Documentation requirement: A credit rating that is based upon the last known accounting figures. The rating must be performed by a credit information agency with a licence for such activities. The Contracting Authority will, if necessary, obtain a credit assessment from a credit agency with a license to conduct such activities, as a supplement to the documentation provided in the offer. If the Tenderer has a justifiable basis not to produce the documentation demanded by the Contracting Authority, it may document its economic and financial standing by presenting any other document that the Contracting Authority deem fit.
Use of this criterion : Used
Criterion :
Type : Other
Name : Quality assurance system
Description : Qualification requirement: The Tenderer must have a good and well-functioning quality assurance and management system for the performance that shall be delivered. Documentation requirement: The Tenderer shall provide documentation of its quality assurance and management system. The following documentation will be accepted: • Certificate for the company's quality assurance and management system issued by an independent body that verifies that the Tenderer fulfils quality assurance standards as stated in ISO 9001 or equivalent, or • A description that as a minimum includes the company's procedures / routines for: - Deviation and complaint processing - Approval of subcontractors - The process from the receipt and registration of orders, until delivery to the customer has occured.
Use of this criterion : Used
Criterion :
Type : Other
Name : Environmental management system
Description : Qualification requirement: The Tenderer must have a environmental management system. Documentation requirement: The Tenderer shall provide documentation of its environmental management system. The following documentation will be accepted: • Valid certificates issued by an independent body (for instance ISO 14001, EMAS, Eco-Lighthouse or equivalent), or • A description of the Tenderer's own environmental management system. The description shall as a minimum include the company´s envirolmental policy and how the company identifies, measures and limits its environmental impact.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Extended tax certificate
Description : Extended tax certificate: Norwegian suppliers must document that all obligations with regard to tax and duty matters have been fulfilled. 1. tax and duty matters, limited to information that appears at all times in Information on tax and duty (order form RF-1507 in Altinn) 2. reports in the Assignment and employment register on RF-1199 regarding the assignment and RF-1198 regarding employees on the assignment 3. which employees are registered through the a-message Documentation requirements: - Completed Vedlegg D - power of attorney of extended tax certificate, including a color copy of the ID for the signatory. A color copy of the ID must be submitted as a password-protected document, the password is submitted in the competition implementation tool´s message function.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Requirements concering the tenderers registrations, authorisations etc.
Description : Qualification requirement: The Tenderer shall be enrolled in a trade register or a relevant professional register in the state which the Tenderer is established. Please note that for Norwegian tenderers the wording "trade register" shall be understood as both "foretaksregister" and "handelsregister". Documentation requirement: Norwegian tenderers: "Firmaattest". Foreign tenderers: A statement that shows the Tenderer's registration in a trade register or relevant professional register in the country which the Tenderer is established.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Self-declaration regarding Russian involvement in public procurement
Description : Public contracting authorities are required not to enter into or continue contracts entered into with legal persons / companies that are covered by § 8n of the regulation on restrictive measures regarding actions that undermine or threaten Ukraine's territorial integrity, sovereignty, independence and stability of 15 August 2014 no. 1076 ( Sanctions regulations Ukraine (territorial integrity, etc.)), unless the Ministry of Foreign Affairs gives permission according to section 8n second paragraph. Self-declaration must be attached here.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Support from other companies
Description : Please enclose a declaration of commitment for each company where the Tenderer relies on the capacity of that company to fulfil a qualification requirement, cf. the rules of competition.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Requirements concering the tenderers technical and professional ability
Description : Qualification requirement: The Tenderer must have experience from comparable deliveries. Documentation requirement: A description of up to 3 of the Tenderers most relevant assignments during the last 3 years. The description must include a statement of the value of the delivery, the time frame and the recipient (name, phone number and e-mail). It is the Tenderers responsibility to document the experience via the description. The Tenderer may document the experience by a reference to personnel they have control over and may use for this delivery, even if the personnel has gained the experience while working for another supplier. Tenderers shall respond to the requirement by using the document 'Annex B Reference List'.
Use of this criterion : Used

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 19/11/2024 11:00 +00:00
Information about public opening :
Opening date : 19/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

8. Organisations

8.1 ORG-0001

Official name : Politiets fellestjenester
Registration number : 974761157
Postal address : Fridtjof Nansens vei 14
Town : OSLO
Postcode : 0369
Country : Norway
Contact point : Benedicte Orheim
Telephone : +47 61318000
Internet address : http://www.politiet.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : OSLO
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Internet address : https://www.domstol.no/
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 6c99be3f-08b2-4873-a4b5-5f9e693a8a79 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/10/2024 11:41 +00:00
Notice dispatch date (eSender) : 10/10/2024 13:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00619430-2024
OJ S issue number : 200/2024
Publication date : 14/10/2024