Procurement of an HR system

Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) …

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72200000 Servicios de programación de software y de consultoría, 72220000 Servicios de consultoría en sistemas y consultoría técnica, 72227000 Servicios de consultoría en integración de software, 72250000 Servicios de sistemas y apoyo, 72260000 Servicios relacionados con el software, 72263000 Servicios de implementación de software, 72266000 Servicios de consultoría en software, 72310000 Servicios de tratamiento de datos
Lugar de ejecución:
Procurement of an HR system
Organismo adjudicador:
Ruter AS
Número de premio:
24/01065

1. Buyer

1.1 Buyer

Official name : Ruter AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

1.1 Buyer

Official name : Tet Digital AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Procurement of an HR system
Description : Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) automated processes that make everyday life easier and more user friendly for employees, managers and HR employees. We would like the procurement to a greater degree integrate parts of different processes into one joint system. Further information on the procurement is in the tender documentation.
Procedure identifier : d51dd440-c348-4c86-a16e-34a182769e5d
Internal identifier : 24/01065
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Anywhere
Additional information : There is a need for physical attendance at the contracting authority for the implementation of the system and any other situations where physical presence is necessary to fulfil the contractual obligations.

2.1.3 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : See the tender documentation.
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of an HR system
Description : Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) automated processes that make everyday life easier and more user friendly for employees, managers and HR employees. We would like the procurement to a greater degree integrate parts of different processes into one joint system. Further information on the procurement is in the tender documentation.
Internal identifier : 24/01065

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72310000 Data-processing services
Options :
Description of the options : The contract has a total extent of three years from the delivery date, with an option for a further 1 year + 1 year + 1 year + 1 year + 1 year + 1 year (up to seven years). The ongoing option will be automatically taken up unless the contract is terminated with three months notice from the Contracting Authority for the renewal date and six months notice for the tenderer before the renewal date. The contract will automatically expire after 10 years if neither party has terminated it at an earlier date.

5.1.2 Place of performance

Anywhere
Additional information : There is a need for physical attendance at the contracting authority for the implementation of the system and any other situations where physical presence is necessary to fulfil the contractual obligations.

5.1.3 Estimated duration

Start date : 01/08/2025
Duration end date : 31/07/2028

5.1.4 Renewal

Maximum renewals : 7

5.1.5 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tenderers must have sufficient economic and financial capacity to fulfil the contract.
Description : Documentation of requirements related to the tenderer's economic and financial capacity. Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. The company's last Annual Financial Statements including notes, the Board's Annual Report and Audit Report, as well as new information of relevance to the company's fiscal numbers. The contracting authority reserves the right to obtain a credit rating on their own initiative.
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer shall be a legally established company.
Description : A Company Registration Certificate shall be submitted. Foreign companies must prove that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have sufficient capacity and implementation ability + the tenderer shall have good experience with relevant and equivalent assignments/deliveries.
Description : Tenderers shall have sufficient implementation ability and capacity for the services that shall be provided. Tenderers shall account for the company ́s overall organisation and the number of employees with core competence with connection to the delivery. If parts of the contract are to be outsourced to sub-suppliers, the tenderer shall describe this if relevant. Equivalent assignments mean the delivery of HCM tools for the customers (public or private) with comparable needs and complexity. Short description of the five most relevant assignments in the last three years, including information on the contract ́s value, date of delivery, as well as the name of the customer and a description of the assignment ́s content. Tenderers are themselves responsible for ensuring that the description is of such a nature that it documents that the requirement is met. The reference project shall not exceed 1 A-4 page per project, i.e. a maximum of 5 A4 pages in total.
Use of this criterion : Used
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Maximum number of tenders passing : 5
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have a good and well-functioning quality assurance system and management system for information security.
Description : Certificate for the company's quality assurance system issued by independent bodies which certify that the tenderer fulfils certain quality standards, for example ISO 9001:2015. Alternatively, tenderers can describe their quality assurance system (up to two A4 pages) Certificate for the tenderer's management system issued by an independent body that confirms fulfilment of ISO 27001 or equivalent. Other documentation which shows that the tenderer has sufficient quality assurance measures can be accepted. Such documentation must, as a minimum, describe how the system is relevant for the contract.
Use of this criterion : Not used
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
Maximum number of candidates to be invited for the second stage of the procedure : 5

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 31/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Conditions relating to the performance of the contract : See the tender documentation.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : See the tender documentation.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett
Organisation providing additional information about the procurement procedure : Ruter AS
Organisation receiving requests to participate : Ruter AS
Organisation processing tenders : Ruter AS

8. Organisations

8.1 ORG-0001

Official name : Ruter AS
Registration number : 991 609 407
Postal address : Dronningens gate 40, Postboks 1030 Sentrum
Town : Oslo
Postcode : 0104
Country : Norway
Contact point : Eivind Thoresen
Telephone : +47 40006700
Internet address : https://www.ruter.no
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : C.J.Hambros plass 4
Town : Oslo
Postcode : 0164
Country : Norway
Contact point : Oslo tingrett
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Tet Digital AS
Registration number : 932 295 288
Postal address : Dronningens gate 40
Town : Oslo
Postcode : 0154
Country : Norway
Contact point : Benjamin Lindborg
Telephone : 41354428
Roles of this organisation :
Buyer

11. Notice information

11.1 Notice information

Notice identifier/version : 55ed478e-def5-4c56-955e-8c41e596a023 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 17/12/2024 12:36 +00:00
Notice dispatch date (eSender) : 17/12/2024 12:46 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00775740-2024
OJ S issue number : 246/2024
Publication date : 18/12/2024