PROC.NEGO.01 Venue and catering services for the Twelfth EDCTP Forum

Negotiated procurement procedure without prior publication of a contract notice based on point 11.1(b)ii) of Annex 1 to the Financial Regulation Based on the criteria established by the expression of interest of the EDCTP Association for the hosting of the EDCTP Forum and following the voting in the General Assembly …

CPV: 55120000 Servicios de reuniones y congresos en hoteles
Lugar de ejecución:
PROC.NEGO.01 Venue and catering services for the Twelfth EDCTP Forum
Organismo adjudicador:
Global Health EDCTP3 Joint Undertaking
Número de premio:

1. Buyer

1.1 Buyer

Official name : Global Health EDCTP3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : PROC.NEGO.01 Venue and catering services for the Twelfth EDCTP Forum
Description : Negotiated procurement procedure without prior publication of a contract notice based on point 11.1(b)ii) of Annex 1 to the Financial Regulation
Procedure identifier : 51dbc6a8-6d7d-4d6a-8c11-771491939e6e
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure : Negotiated procurement procedure without prior publication of a contract notice based on point 11.1(b)ii) of Annex 1 to the Financial Regulation

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services

2.1.2 Place of performance

Country : Rwanda
Additional information : Global Health EDCTP3 JU, an African-European partnership, organises every second EDCTP forum in Africa. Following a vote of the EDCTP Association General Assembly, Rwanda (Kigali) was selected to host the Twelfth EDCTP Forum in 2025.

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : PROC.NEGO.01 Venue and catering services for the Twelfth EDCTP Forum
Description : Based on the criteria established by the expression of interest of the EDCTP Association for the hosting of the EDCTP Forum and following the voting in the General Assembly of the EDCTP Association and the award of the organisation of the Forum in Kigali, Rwanda, the venue services for the EDCTP Forum can only be provided by a particular local economic operator due to the technical specifications (capacity and technical infrastructure) necessary for the venue and the organisation of the EDCTP forum. This also covers the provision of catering services as the specific operator exclusively provides catering for the events organised in their premises.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services

5.1.2 Place of performance

Country : Rwanda
Additional information : Global Health EDCTP3 JU, an African-European partnership, organises every second EDCTP forum in Africa. Following a vote of the EDCTP Association General Assembly, Rwanda (Kigali) was selected to host the Twelfth EDCTP Forum in 2025.

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : The tender quoted a reasonable price in view of the quality of the services to be provided.
Description of the method to be used if weighting cannot be expressed by criteria : This is a negotiated procedure with one economic operator.
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Within 2 months of the notification of the award decision, an appeal may be lodged to the General Court Rue du Fort Niedergrünewald L – 2925 Luxemburg Tel. (+352) 4303-1 fax (+352) 4303.2100 E-mail: GC.Registry@curia.europa.eu URL: http://curia.europa.eu You may submit any observations concerning the award procedure to the contracting authority Global Health EDCTP3 JU. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : General Court
TED eSender : Publications Office of the European Union

6. Results

Value of all contracts awarded in this notice : 523 877,62 US dollar
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : There is no no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters when defining the procurement.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : KIGALI CONVENTION CENTRE Ltd
Tender :
Tender identifier : KCC tender
Identifier of lot or group of lots : LOT-0001
Value of the tender : 523 877,62 US dollar
Subcontracting : No
Contract information :
Identifier of the contract : PROC.NEGO.01
Title : The date of the award decision was 10/12/2024 and the contract has not been signed yet, as this is a procedure of point 11.1(b) of Annex 1 FR. The identifier of the contract and the contract date refer to that of the award decision.
Date on which the winner was chosen : 10/12/2024
Date of the conclusion of the contract : 10/12/2024
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Global Health EDCTP3 Joint Undertaking
Registration number : 0801.547.721
Town : Brussels
Postcode : T0-56, 1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 229 96149
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : KIGALI CONVENTION CENTRE Ltd
Registration number : 106609344
Town : Kimihurura, Gasabo, Umujyi wa Kigali, RWANDA
Country : Rwanda
Telephone : +32 229 96149
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : General Court
Registration number : GC
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 229 96149
Roles of this organisation :
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 8bac4a12-6f52-4d9a-80bf-3ce2dceeb01e - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 11/12/2024 15:15 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00765134-2024
OJ S issue number : 243/2024
Publication date : 13/12/2024