1.1 Buyer
Official name
:
FORSVARSMATERIELL
Prequalification Framework agreement - O-rings, sealing and gaskets for use by the Navy's vessels.
The Contracting Authority intends to enter into a framework agreement with up to one tenderer who shall cover the Norwegian Defence ́s need for O-rings, seals and gaskets for use in maritime material. The equipment will mainly be procured for the Navy's vessels. The framework agreement will also include up …
CPV: 34000000 Equipos de transporte y productos auxiliares, 34312500 Juntas de estanqueidad, 34900000 Medios de transporte y piezas de recambio diversos, 34930000 Equipo marino, 35520000 Partes de buques de guerra, 85312320 Servicios de asesoramiento
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Prequalification Framework agreement - O-rings, sealing and gaskets for use by the Navy's vessels.
Description
:
The Contracting Authority intends to enter into a framework agreement with up to one tenderer who shall cover the Norwegian Defence ́s need for O-rings, seals and gaskets for use in maritime material. The equipment will mainly be procured for the Navy's vessels. The framework agreement will also include up to 300 hours consultancy and technical support per annum. The framework agreement will not include O-rings, sealing and gaskets where the Contracting Authority has an exclusive agreement with a system supplier. The tenderer is, as a main rule, obliged to deliver original o-rings, seals and gaskets in accordance with the original manufacturer and the original manufacturer ́s part number. Where it is not possible due to true manufacturer no longer exists/the material is expired etc., the supplier can manufacture the material.
Procedure identifier
:
6e19c8b8-843d-446e-8b8a-339d1d714838
Internal identifier
:
2024040141
Type of procedure
:
Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated
:
no
Justification for the accelerated procedure
:
Main features of the procedure
:
The procurement shall be implemented in accordance with the 'negotiated procedure' after a prior the notice" in accordance with FOSA § 5-1 first paragraph. This is a procedure in two phases that begins with this qualification phase. All interested suppliers have the option to submit a request for participation in the competition. Of the qualified tenderers, a given number will be invited to submit tenders in the next phase of the procedure (the tender phase), cf. point 5. The negotiations will be held in phases, where the Contracting Authority can carry out the deselection before each phase even before the first round of negotiations. The selection will be based on the award criteria. The contracting authority reserves the right to award the contract without negotiations.
2.1.1 Purpose
Main nature of the contract
:
Supplies
Additional nature of the contract
:
Services
Main classification
(
cpv
):
34312500
Gaskets
Additional classification
(
cpv
):
34000000
Transport equipment and auxiliary products to transportation
Additional classification
(
cpv
):
34900000
Miscellaneous transport equipment and spare parts
Additional classification
(
cpv
):
34930000
Marine equipment
Additional classification
(
cpv
):
35520000
Parts for warships
Additional classification
(
cpv
):
85312320
Counselling services
2.1.2 Place of performance
Country
:
Norway
Anywhere in the given country
Additional information
:
Mainly Vestland (Haakonsvern)
2.1.3 Value
Estimated value excluding VAT
:
10 000 000
Norwegian krone
Maximum value of the framework agreement
:
16 000 000
Norwegian krone
2.1.4 General information
Legal basis
:
Directive 2009/81/EC
Forskrift om forsvars- og sikkerhetsanskaffelser
-
The framework agreement is for materials that shall be installed on board the Navy ́s vessels/parts for warships. The procurement is therefore subject to the Defence and Security Procurement Regulations.
Forsvar og sikkerhet
-
5. Lot
5.1 Lot technical ID : LOT-0000
Title
:
Prequalification Framework agreement - O-rings, sealing and gaskets for use by the Navy's vessels.
Description
:
The Contracting Authority intends to enter into a framework agreement with up to one tenderer who shall cover the Norwegian Defence ́s need for O-rings, seals and gaskets for use in maritime material. The equipment will mainly be procured for the Navy's vessels. The framework agreement will also include up to 300 hours consultancy and technical support per annum. The framework agreement will not include O-rings, sealing and gaskets where the Contracting Authority has an exclusive agreement with a system supplier. The tenderer is, as a main rule, obliged to deliver original o-rings, seals and gaskets in accordance with the original manufacturer and the original manufacturer ́s part number. Where it is not possible due to true manufacturer no longer exists/the material is expired etc., the supplier can manufacture the material.
Internal identifier
:
2024040141
5.1.1 Purpose
Main nature of the contract
:
Supplies
Additional nature of the contract
:
Services
Main classification
(
cpv
):
34312500
Gaskets
Additional classification
(
cpv
):
34000000
Transport equipment and auxiliary products to transportation
Additional classification
(
cpv
):
34900000
Miscellaneous transport equipment and spare parts
Additional classification
(
cpv
):
34930000
Marine equipment
Additional classification
(
cpv
):
35520000
Parts for warships
Additional classification
(
cpv
):
85312320
Counselling services
5.1.2 Place of performance
Country
:
Norway
Anywhere in the given country
Additional information
:
Mainly Vestland (Haakonsvern)
5.1.3 Estimated duration
Duration
:
7
Year
5.1.4 Renewal
Maximum renewals
:
3
The buyer reserves the right for additional purchases from the contractor, as described
here
:
Release of options after 4 years. up to 3 years.
5.1.5 Value
Estimated value excluding VAT
:
10 000 000
Norwegian krone
Maximum value of the framework agreement
:
16 000 000
Norwegian krone
5.1.6 General information
Reserved participation
:
Participation is not reserved.
Procurement Project not financed with EU Funds.
5.1.9 Selection criteria
Criterion
:
Type
:
Economic and financial standing
Name
:
'Total' annual turnover
Description
:
The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Average annual turnover
Description
:
The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
"Specific annual turnover"
Description
:
Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Average set-up
Description
:
Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
The tenderer's establishment date
Description
:
If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Financial key figures
Description
:
For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Liability insurance
Description
:
The insured amount in the tenderer ́s liability insurance is the following:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Other economic and financial requirements
Description
:
Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Use of this criterion
:
Not used
Criterion
:
Type
:
Economic and financial standing
Name
:
Requirements of the tenderers ́ economic and financial capacity.
Description
:
Tenderers shall have the necessary economic and financial capacity to fulfil the contract. It is sufficient to fulfil the requirement that the tenderer has achieved the credit rating of "credit worthy" or equivalent. Documentation requirement: Credit rating from a certified credit rating company based on the last known accounting figures. The assessment must not be more than three months old. If a tenderer has a justifiable reason for not submitting the documentation required by the Contracting Authority, he can document his economic and financial capacity by presenting any other document that the Contracting Authority deems suitable. Minimum qualification requirements
Use of this criterion
:
Used
Criterion
:
Type
:
Other
Name
:
Certificates issued by independent bodies for quality assurance standards.
Description
:
Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Use of this criterion
:
Not used
Criterion
:
Type
:
Other
Name
:
Certificates issued by independent bodies for environmental management standards.
Description
:
Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Use of this criterion
:
Not used
Criterion
:
Type
:
Other
Name
:
Tenderers shall have satisfactory procedures for quality management.
Description
:
Tenderers shall have satisfactory procedures for quality management. Documentation requirement: To document that the requirement is met, a description must be enclosed of the tenderer's quality assurance measures. This can be given in one of the following ways: Alternative 1: Description of the company's routines regarding quality management, with emphasis on quality assurance, resource management, management responsibility and continuous analysis and improvement. Alternative 2: If the tenderer is certified in accordance with ISO 9001 or equivalent third party verified systems, it is sufficient to enclose a copy of a valid certificate. Minimum qualification requirements
Use of this criterion
:
Used
Criterion
:
Type
:
Other
Name
:
Tenderers shall have a satisfactory environmental management system.
Description
:
Tenderers shall have a satisfactory environmental management system. Documentation requirement: A description of how the tenderer takes the environment or the tenderer ́s environmental management measures into consideration. This can be given in one of the following ways: Alternative 1: Description of the company's routines and/or measures for safeguarding the environment. Alternative 2: If the tenderer is certified in accordance with ISO 14001:2015, EMAS, Miljøfyrtårn or equivalent third-party verified systems, it will be sufficient to enclose a copy of a valid certificate. Minimum qualification requirements
Use of this criterion
:
Used
Criterion
:
Type
:
Suitability to pursue the professional activity
Name
:
Registered in a trade register
Description
:
Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion
:
Not used
Criterion
:
Type
:
Suitability to pursue the professional activity
Name
:
Registered in a trade register or company register.
Description
:
Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion
:
Used
Criterion
:
Type
:
Suitability to pursue the professional activity
Name
:
Obligatory requirements
Description
:
Tenderers shall have their tax and VAT payments in order. Documentation requirement: Tax certificate not older than 6 months from the deadline for receipt of tenders. Tax certificates means: Norwegian tenderers: • Certificate issued by the tax collector or the Norwegian Tax Administration on: o VAT o Taxes o Payroll tax. Foreign tenderers: • Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. • If the authorities in the relevant country do not issue these certificates, the tenderer shall submit a statement which states that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.
Use of this criterion
:
Used
Criterion
:
Type
:
Technical and professional ability
Name
:
Only for public goods deliveries
Description
:
Only for public goods deliveries: In the reference period, the tenderer has carried out the following important deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Technical personnel or technical units
Description
:
Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Technical facilities and quality assurance measures
Description
:
The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Investigation and research facilities
Description
:
The tenderer ́s survey and research facilitates are as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Management and tracing of the supply chain
Description
:
The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Control Permission
Description
:
For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Education and professional qualifications
Description
:
The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Environmental management measures
Description
:
Tenderers can employ the following environmental management measures in connection with the execution of the contract:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Number of employees in the management
Description
:
The tenderer ́s number of employees in the management during the last three years was as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Average workforce
Description
:
The tenderer's average annual workforce in the last three years has been as follows:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Tools, materials and technical equipment.
Description
:
Tenderers can use the following tools, material and technical equipment to carry out the contract:
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Portion of the contract to sub-suppliers.
Description
:
The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Procurement of goods: Requested samples, descriptions or photographs that do not need to be accompanied by certificates that they are genuine.
Description
:
Procurement of goods: The tenderer presents supplies that shall be delivered, requested samples, descriptions or photographs, which do not need to be accompanied by certificates that they are genuine.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Procurement of goods: Requested samples, descriptions or photographs with certificates.
Description
:
When procurement of goods: If requested, the tenderer further declares that they will deliver the requested certificates that they are genuine.
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
When procuring goods: Certificates issued by official bodies for quality control
Description
:
Can tenderers submit the requested certificates issued by official bodies for quality control, and who can confirm that the goods, which are clearly identified by reference to technical specifications or standards, as determined in the notice or in the procurement documents, are in accordance with these?
Use of this criterion
:
Not used
Criterion
:
Type
:
Technical and professional ability
Name
:
Requirements regarding the tenderers ́ technical and professional qualifications.
Description
:
The tenderer shall have good experience from similar deliveries. Documentation requirement: Completed Annex 5 «Overview of references» with an overview of the tenderer's three most relevant assignments in the last 3 years. In order to ensure sufficient competition, documentation for deliveries that the tenderer has carried out more than three years ago can be considered. The overview must include a statement of: • The scope and value of the assignment • Delivery date and length. • Brief description of the delivery It is the tenderer ́s responsibility to document relevance through the description. Minimum qualification requirements
Use of this criterion
:
Used
Information about the second stage of a two-stage procedure
:
The procedure will take place in successive stages. At each stage, some participants
may be eliminated
5.1.10 Award criteria
Criterion
:
Type
:
Price
Name
:
Price
Description
:
Under this criteria: - Price 70 % - Mark-up 30 %Documentation Requirement: Tenderers shall fill in Annex D - Form for price and delivery time O-ring Sealing gasket.
Weight (points, exact)
:
30
Criterion
:
Type
:
Quality
Name
:
Quality
Description
:
Under this criteria, demand coverage is assessed by the original manufacturer and original manufacturer's party number. Tenderers shall fill in Annex D - Form for price and delivery time O-ring Sealing gasket.
Weight (points, exact)
:
40
Criterion
:
Type
:
Quality
Name
:
Delivery
Description
:
The delivery time for a selection of products is being assessed under this criteria. Tenderers shall fill in Annex D - Form for price and delivery time O-ring Sealing gasket.
Weight (points, exact)
:
30
Description of the method to be used if weighting cannot be expressed by criteria
:
Justification for not indicating the weighting of the award criteria
:
5.1.11 Procurement documents
Languages in which the procurement documents are officially available
:
Norwegian
Deadline for requesting additional information
:
17/01/2025
11:00 +00:00
5.1.12 Terms of procurement
Terms of the procedure
:
Estimated date of dispatch of the invitations to submit tenders
:
31/01/2025
Terms of submission
:
Obligatory indication of subcontracting
:
No subcontracting indication
Electronic submission
:
Required
Languages in which tenders or requests to participate may be submitted
:
Norwegian
Electronic catalogue
:
Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU)
No 910/2014) is required
Variants
:
Not allowed
Tenderers may submit more than one tender
:
Not allowed
Deadline for receipt of requests to participate
:
28/01/2025
11:00 +00:00
Terms of contract
:
The execution of the contract must be performed within the framework of sheltered
employment programmes
:
No
Conditions relating to the performance of the contract
:
- Delay from the Tenderer ́s part gives the basis for day fines. - The contracting authority can withhold the payment in the event of a breach until there is documented that the relationship is brought in order. The contracting authority can only withhold a sum that is necessary to ensure the contracting authority ́s requirements as a result of the breach.
Electronic invoicing
:
Required
Electronic ordering will be used
:
no
Electronic payment will be used
:
yes
Financial arrangement
:
Payment shall be made within 30 days of the delivery being received by the Contracting Authority and a correct invoice with annexes has been received. The interest invoice will not be accepted if the late payment is due to insufficient invoices or breaches on the part of the tenderer. Payment does not involve any approval of the delivery.
Subcontracting
:
The contractor must indicate any change of subcontractors during the execution of
the contract.
5.1.15 Techniques
Framework agreement
:
Framework agreement, without reopening of competition
Maximum number of participants
:
1
Information about the dynamic purchasing system
:
No dynamic purchase system
Electronic auction
:
no
5.1.16 Further information, mediation and review
Review organisation
:
Oslo Tingrett
Organisation providing additional information about the procurement procedure
:
FORSVARSMATERIELL
Organisation providing offline access to the procurement documents
:
FORSVARSMATERIELL
Organisation receiving requests to participate
:
FORSVARSMATERIELL
Organisation processing tenders
:
FORSVARSMATERIELL
8. Organisations
8.1 ORG-0001
Official name
:
FORSVARSMATERIELL
Registration number
:
916075855
Postal address
:
Grev Wedels plass 1
Town
:
OSLO
Postcode
:
0151
Country subdivision (NUTS)
:
Oslo
(
NO081
)
Country
:
Norway
Contact point
:
Silje Kristine Graue Lerøy
Telephone
:
55502883
Roles of this organisation
:
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
8.1 ORG-0002
Official name
:
Oslo Tingrett
Registration number
:
926725939
Town
:
OSLO
Country
:
Norway
Telephone
:
22035200
Roles of this organisation
:
Review organisation
11. Notice information
11.1 Notice information
Notice identifier/version
:
e76150fd-047c-4307-a6c9-667b05d4df48
-
01
Form type
:
Competition
Notice type
:
Contract or concession notice – standard regime
Notice dispatch date
:
20/12/2024
13:51 +00:00
Notice dispatch date (eSender)
:
20/12/2024
13:57 +00:00
Languages in which this notice is officially available
:
English
11.2 Publication information
Notice publication number
:
00788601-2024
OJ S issue number
:
249/2024
Publication date
:
23/12/2024