Prequalification - Competence management system.

Kristiansand municipality shall procure a system for competence management and registration. Kristiansand municipality shall procure a system for competence management and registration.

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 48000000 Paquetes de software y sistemas de información, 48400000 Paquetes de software de transacciones comerciales y personales, 48451000 Paquetes de software de planificación de recursos empresariales, 72200000 Servicios de programación de software y de consultoría, 72212451 Servicios de desarrollo de software de planificación de recursos empresariales, 72220000 Servicios de consultoría en sistemas y consultoría técnica
Lugar de ejecución:
Prequalification - Competence management system.
Organismo adjudicador:
KRISTIANSAND KOMMUNE
Número de premio:
2024008452

1. Buyer

1.1 Buyer

Official name : KRISTIANSAND KOMMUNE
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Prequalification - Competence management system.
Description : Kristiansand municipality shall procure a system for competence management and registration.
Procedure identifier : 4993d128-c589-4eed-82e8-ebb5d9cc0c1f
Internal identifier : 2024008452
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The aim of the procurement is to get a digital tool that helps the municipality with strategic competence planning. Competence planning in the municipality is currently characterised by ad hoc work and fragmentary measures without connection across the organisation. The few workplaces that work more systematically with this, spend a lot of time on manual mapping and also do not have the necessary tools to lift their eyes beyond their own unit. In the future it is desirable to work more overall and long term. The municipality would like an overview of employees ́ competence in order to assess the competence need and insert target initiatives connected to mobilisation, development and recruitment of competence. The municipality would like to use this to manage competence in such a way that the quality of training and competence planning is increased, saves time by automating and/or simplifying manual processes, avoiding unnecessary costs in the future and ensuring that we have enough and the right labour at all times.  The contracting authority has tried to uncover the most central needs such a system shall cover. The list below is intended as a supplement to needs comprehension, and not as an exhaustive list. The following requests and needs are mapped: A competence base with an overview of all employees ́ competence. Option for reusing data from a recruitment tool, combined with simple manual operations when hiring (avoiding double work). Easy to update with post and post education. The competence base must be able to be tailored to the municipality ́s need for registering competenceThe possibility to extract reports of available competence across the organisation and use this as a basis for assessing competence needs in the short and long term. Possibility to make ready competence plans that can easily be awarded to individual employees and groups of employees. These training packages should be able to be put together by e-learning, nano-learning, procedures etc. that are collected from different systems, at the same time that employees and managers find it all in one place; inside the competence tool. Managers have access to the status of training and will be notified if anything has not been completed by the deadline. The same applies to employees who have surpassed the deadline. The system is user friendly so that both managers and employees can easily use it. The contracting authority currently uses KS learning as an LMS system. It may be possible that in the future this system will have functionality for competence management. It may then be necessary for the contracting authority to use this LMS system for competence management. As a result of this it is desirable to get an account from the tenderer as to whether it is possible to split competence management and competence registering in the tenderer ́s system. If it is not possible to split competence management and competence registration in the tenderer ́s system, this will not lead to the tender being rejected. The tenderer shall state a complete price in the Price Form, i.e. a price for both competence management and competence registration in table 1. The total sum of this is subject to evaluation. If it is possible to split competence management and competence registration, the tenderer is also asked to fill in table 2 in the price form for information for the contracting authority. These prices are not subject to evaluation. If it is possible to split competence management and competence registering in the tenderer ́s system, the contracting authority reserves the right to use only the competence registration. Kristiansand municipality, currently, uses Visma Enterprise as its ERP system. Please note that the ERP system can be changed during the contract period and the chosen tenderer is therefore expected to adapt to the at any given time applicable ERP system.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services

2.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

2.1.6 Grounds for exclusion

Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Prequalification - Competence management system.
Description : Kristiansand municipality shall procure a system for competence management and registration.
Internal identifier : 2024008452

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services

5.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 36 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : 'Total' annual turnover
Description : The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average annual turnover
Description : The tenderer ́s average annual turnover for the number of years requested in the notice or in the procurement documents is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : "Specific annual turnover"
Description : Are the tenderer's ("specific") annual turnover within the area that the contract applies to and specified in the notice or in the procurement documents for the number of accounting years requested is as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Average set-up
Description : Is the tenderer's average annual turnover within the area requested by the contract and specified in the notice or in the procurement documents for the number of financial years requested:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : The tenderer's establishment date
Description : If the information about the turnover (combined or specific) is not available for the entire requested period, please state the date the company was established, or the tenderers started their business:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Financial key figures
Description : For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Liability insurance
Description : The insured amount in the tenderer ́s liability insurance is the following:
Use of this criterion : Not used
Criterion :
Type : Economic and financial standing
Name : Other economic and financial requirements
Description : Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Use of this criterion : Not used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for quality assurance standards.
Description : Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Use of this criterion : Not used
Criterion :
Type : Other
Name : Certificates issued by independent bodies for environmental management standards.
Description : Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Use of this criterion : Not used
Criterion :
Type : Other
Name : Quality assurance system
Description : Tenderers are required to have a quality assurance system/quality management system. Documented by a statement regarding the company's quality assurance system/quality management system or a copy of the system certificate issued by accredited certification bodies, or equivalent documentation. Minimum qualification requirements
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register
Description : Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registered in a trade register or company register.
Description : Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Authorisations from a particular organisation required
Description : Is a specific authorisation required from a particular organisation to provide the service in the tenderer's home country?
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : In the case of service contracts: Membership in a particular organisation is required
Description : Is it necessary to have a particular membership in a particular organisation in order to provide the service in the tenderer ́s home country?
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : Registration
Description : Requirement: The tenderer shall be a legally established company. Documented by: Company Registration Certificate or equivalent from the tenderer's home country.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Privacy and information security
Description : Tenderers must sign Annex 02 - Confidentiality Statement in order to be qualified in the competition.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Services only
Description : Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical personnel or technical units
Description : Tenderers can use the following technical personnel or technical units , particularly those who are responsible for quality control: For technical personnel or technical units that do not directly belong to the tenderer ́s business, but if the capacity the tenderer will use, cf. part II, section C, separate ESPD forms shall be supplemented.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Technical facilities and quality assurance measures
Description : The tenderer utilises the following technical facilities and quality assurance measures and the tenderer ́s survey and research facility is as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Investigation and research facilities
Description : The tenderer ́s survey and research facilitates are as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Management and tracing of the supply chain
Description : The tenderer will be able to use the following management of the supply chain and tracing systems for the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Control Permission
Description : For goods or services that are complicated, or that in exceptional cases shall be used for a particular purpose: Will the tenderer allow checks of the tenderer's production capacity or technical capacity and, where necessary, of the survey and research facilities that the tenderer has at its disposal and of quality control measures? The inspections shall be undertaken by the contracting authority or the contracting authority can leave it to a competent public body in the country where the tenderer is established.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Education and professional qualifications
Description : The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Environmental management measures
Description : Tenderers can employ the following environmental management measures in connection with the execution of the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Number of employees in the management
Description : The tenderer ́s number of employees in the management during the last three years was as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Average workforce
Description : The tenderer's average annual workforce in the last three years has been as follows:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Tools, materials and technical equipment.
Description : Tenderers can use the following tools, material and technical equipment to carry out the contract:
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Portion of the contract to sub-suppliers.
Description : The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Commitment Statement
Description : Requirement: If a tenderer refers to documentation from sub-suppliers to document fulfilment of the requirements for technical and professional qualifications, in addition to the documentation that the qualification requirement is fulfilled, a commitment statement, or other documentation, shall be enclosed from the sub-suppliers demonstrating that the tenderer can use the offered resources. Please note that if the Tenderer relies on other organisations to fulfil the requirements for technical and professional qualifications, these entities shall carry out the work that requires such qualifications. Documentation: A signed commitment statement from the relevant sub-supplier(s), or other documentation from the sub-suppliers that shows that the Tenderer can use the offered resources. Annex 1 - Commitment Statement can be used if this is relevant. Please also note that entities that the Tenderer will use shall submit separate and signed self-declaration forms (ESPD). Minimum qualification requirements
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience from assignments with comparative value.
Description : Requirement: Tenderers are required to have experience from a minimum of one (1) assignment with a transferable value. Documentation: An overview of the tenderer's most relevant assignments during the last three (3) years, including information on the assignment ́s content, value and reference, as well as the date of delivery. Minimum qualification requirements
Use of this criterion : Used

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Address of the procurement documents : https://permalink.mercell.com/225860520.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of requests to participate : 12/11/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Agder tingrett

8. Organisations

8.1 ORG-0001

Official name : KRISTIANSAND KOMMUNE
Registration number : 820852982
Postal address : Postboks 4
Town : NODELAND
Postcode : 4685
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Contact point : Sondre Kristian Halvorsen
Telephone : 91611070
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Agder tingrett
Registration number : 926723480
Town : Kristiansand
Country : Norway
Telephone : 38 17 63 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 424611f1-fcfe-47ba-bbce-cca906f58da6 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/10/2024 07:18 +00:00
Notice dispatch date (eSender) : 11/10/2024 08:44 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00617614-2024
OJ S issue number : 200/2024
Publication date : 14/10/2024