Post and postage services

The objective of the procurement is to enter into a contract for services for postage and postage. Tromsø municipality needs a service where mail is delivered and collected from the Town Hall, where outgoing mail is franked. Furthermore, the municipality needs internal transport of mail to various departments in the …

CPV: 64100000 Servicios postales y de correo rápido, 60160000 Transporte de correspondencia por carretera, 64000000 Servicios de correos y telecomunicaciones, 64110000 Servicios postales, 64112000 Servicios postales relacionados con cartas, 64113000 Servicios postales relacionados con paquetes, 64120000 Servicios de correo rápido, 64121100 Servicios de distribución postal, 64122000 Servicios de correo interno
Plazo:
7 de octubre de 2024 a las 10:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Post and postage services
Organismo adjudicador:
Tromsø kommune
Número de premio:
24/90

1. Buyer

1.1 Buyer

Official name : Tromsø kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Post and postage services
Description : The objective of the procurement is to enter into a contract for services for postage and postage. Tromsø municipality needs a service where mail is delivered and collected from the Town Hall, where outgoing mail is franked. Furthermore, the municipality needs internal transport of mail to various departments in the municipality. The competition is divided into two sub-contracts. Tenderers can choose to submit tender offers on one or both lots.
Procedure identifier : a629bc1c-c936-4e8f-aa06-c8dbb6b215ba
Internal identifier : 24/90
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 64100000 Post and courier services
Additional classification ( cpv ): 60160000 Mail transport by road
Additional classification ( cpv ): 64000000 Postal and telecommunications services
Additional classification ( cpv ): 64110000 Postal services
Additional classification ( cpv ): 64112000 Postal services related to letters
Additional classification ( cpv ): 64113000 Postal services related to parcels
Additional classification ( cpv ): 64120000 Courier services
Additional classification ( cpv ): 64121100 Mail delivery services
Additional classification ( cpv ): 64122000 Internal office mail and messenger services

2.1.2 Place of performance

Town : Tromsø
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Post and postage services
Description : Information on the procurement and qualification requirements.
Internal identifier : 24/90

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 64100000 Post and courier services

5.1.2 Place of performance

Town : Tromsø
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 01/01/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Financial capacity
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Payment of tax, VAT and other public duties.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Subcontractors
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The organisational and legal position of the tenderer.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.11 Procurement documents

Deadline for requesting additional information : 19/09/2024 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=27445

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 07/10/2024 10:00 +00:00
Deadline until which the tender must remain valid : 59 Day
Information about public opening :
Opening date : 07/10/2024 10:01 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

5.1 Lot technical ID : LOT-0002

Title : Sub-contract 1
Description : Collection and delivery of mail to the Town Hall, as well as. franking outgoing mail. Requirement specifications and award criteria for sub-contract 1.
Internal identifier : 24/90

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 64100000 Post and courier services
Additional classification ( cpv ): 64110000 Postal services
Additional classification ( cpv ): 64112000 Postal services related to letters
Additional classification ( cpv ): 64113000 Postal services related to parcels
Additional classification ( cpv ): 64121100 Mail delivery services

5.1.2 Place of performance

Town : Tromsø
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 01/01/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : See the tender documentation.
Description : All the qualification requirements are in the tender documentation.
Use of this criterion : Not used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Price Award Criterium
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Environmental Award Criterium
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : See the tender documentation.
Description : All the qualification requirements are in the tender documentation.
Use of this criterion : Not used

5.1.11 Procurement documents

Deadline for requesting additional information : 19/09/2024 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=27445

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 07/10/2024 10:00 +00:00
Deadline until which the tender must remain valid : 59 Day
Information about public opening :
Opening date : 07/10/2024 10:01 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

5.1 Lot technical ID : LOT-0003

Title : Sub-contract 2
Description : Internal transport of mail to various departments in Tromsø municipality. Requirement specifications and award criteria for sub-contract 2.
Internal identifier : 24/90

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 64100000 Post and courier services
Additional classification ( cpv ): 64120000 Courier services
Additional classification ( cpv ): 64121100 Mail delivery services
Additional classification ( cpv ): 64122000 Internal office mail and messenger services

5.1.2 Place of performance

Town : Tromsø
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 01/01/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : See the tender documentation.
Description : All the qualification requirements are in the tender documentation.
Use of this criterion : Not used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Price Award Criterium
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Environmental Award Criterium
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : See the tender documentation.
Description : All the qualification requirements are in the tender documentation.
Use of this criterion : Not used

5.1.11 Procurement documents

Deadline for requesting additional information : 19/09/2024 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=27445

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 07/10/2024 10:00 +00:00
Deadline until which the tender must remain valid : 59 Day
Information about public opening :
Opening date : 07/10/2024 10:01 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

8. Organisations

8.1 ORG-0001

Official name : Tromsø kommune
Registration number : 940 101 808
Department : Seksjon for anskaffelser
Postal address : Rådhuset, Postboks 6900 Langnes
Town : Tromsø
Postcode : 9299
Country : Norway
Contact point : Regine Forså
Telephone : +47 77 79 00 00
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Nord-Troms og Senja tingrett
Registration number : 926 723 022
Postal address : Postboks 2510
Town : Tromsø
Postcode : 9270
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Telephone : 77 60 34 00
Roles of this organisation :
Review organisation

10. Change

Version of the previous notice to be changed : b94c6295-baf8-472e-befb-30e4a478d895-01
Main reason for change : Publisher correction
Description : The index for price regulation is changed from the KPI main index to SSB table 11117 sub-group 'Services'. We would like to use an index adapted to the relevant procurement. Due to the change, the tender deadline will be postponed for two weeks to Monday 7 October and the deadline for questions is postponed until Friday 20 September. This is justified by the original tender deadline being one week, and we would like to give the market time to comply with the change.

10.1 Change

Section identifier : LOT-0001

10.1 Change

Section identifier : LOT-0002

10.1 Change

Section identifier : LOT-0003

11. Notice information

11.1 Notice information

Notice identifier/version : dc110fff-81d3-484f-acd5-3dc3114d98ea - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 16/09/2024 08:32 +00:00
Notice dispatch date (eSender) : 16/09/2024 08:45 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00556075-2024
OJ S issue number : 181/2024
Publication date : 17/09/2024