PM Resources and PMO Services

In this procurement, Gasgrid Vetyverkot Oy and Gasgrid Finland Oy together as the Contracting Authority are seeking for three (3) strategic project management consulting partners to provide project management consulting services, to set up a central project management office (PMO) and a person to lead the central PMO services in …

CPV: 71336000 Servicios complementarios de ingeniería, 71310000 Servicios de consultoría en ingeniería y construcción, 71320000 Servicios de diseño técnico, 79410000 Servicios de consultoría comercial y en gestión, 79421000 Servicios de gestión de proyectos que no sean los de construcción
Lugar de ejecución:
PM Resources and PMO Services
Organismo adjudicador:
Gasgrid vetyverkot Oy
Número de premio:
538862

1. Buyer

1.1 Buyer

Official name : Gasgrid vetyverkot Oy
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting entity : Production, transport or distribution of gas or heat

1.1 Buyer

Official name : Gasgrid Finland Oy
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : PM Resources and PMO Services
Description : In this procurement, Gasgrid Vetyverkot Oy and Gasgrid Finland Oy together as the Contracting Authority are seeking for three (3) strategic project management consulting partners to provide project management consulting services, to set up a central project management office (PMO) and a person to lead the central PMO services in an interim position. Core PMO supports the Contracting Authority in implementing its hydrogen business strategy within the objectives as described more detail in this contract notice and its annexes. The core PMO will be organizationally based in Contracting Authority’s Hydrogen Business Unit Management organization. The PM resources shall work in particular with following tasks and in following roles, but not limited to these: program managers, project managers, project coordinators, project assistants, enterprise architects, project team leads and project team members for the hydrogen transmission pipeline projects. PMO Services consist of various project management office tasks in various levels and various service scopes. Projects may last from several months to several years and may have international dimensions. Core PMO tasks and responsibilities include for example, but not limited to, facilitating decision making forums, running project reporting processes, support for workstream specific project management activities, project change management, support for project risk management, portfolio level financial reporting and controlling as well as portfolio schedule and progress management. During the contract period, the Contracting Authority organizes mini-competitions among the awarded Service Providers for selecting the Service Provider for each individual Assignment. Assignments define the commitment to be ordered and supplied. Assignments will be introduced more closely on a later phase of this procurement. The selection criteria utilized for each Assignment is price and quality ratio. Tendering for any of the Assignments is not mandatory. The Contracting Authority assesses the service needs in 3-6-month cycles and orders the PM resources and PMO Services with 3-month cycles in advance with Assignments. The Contracting Authority and each selected Service Provider will review the performance and upcoming workload on a quarterly basis during the contract period. The Contracting Authority has no obligation to buy and none of the selected Service Providers has exclusive rights to the service or any part of it.
Procedure identifier : 782d8387-b032-4cdc-b578-08da84685592
Internal identifier : 538862
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Negotiated procedure will be executed as follows, dates subject to changes: 20.12.2024 / ISSUING OF THE CONTRACT NOTICE 13.1.2025 / Due date for questions 14.1.2025 / Answers to the questions 17.1.2025 / DEADLINE FOR SUBMITTING THE REQUEST TO PARTICIPATE 22.1.2025 / DECISION ON TENDERERS 22.1.2025 / ISSUE OF THE INVITATION TO NEGOTIATE (INVITATION TO SUBMIT INITIAL TENDER) 30.1.2025 / Due date for questions 21.1.2025 / Answers to the Questions 12.2.2025 / DEADLINE FOR SUBMITTING THE INITIAL TENDER 17.-19.2.2025 Negotiations: executed by the Contracting Authority individually with each tenderer (email, teams or in person) 24.2.2025 / Ending the negotiation phase + ISSUING OF THE FINAL INVITATION TO TENDER 27.2.2025 / Due date for the questions 28.2.2025 / Answers to the questions 7.3.2025 / DEADLINE FOR SUBMITTING THE FINAL TENDER 12.3.2025 / AWARD DECISIONS ON SERVICE AGREEMENT 27.3.2025 / CONTRACT SIGNING 1.4.2025 / Commencement of the service provision

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79421000 Project-management services other than for construction work
Additional classification ( cpv ): 71310000 Consultative engineering and construction services
Additional classification ( cpv ): 71320000 Engineering design services
Additional classification ( cpv ): 71336000 Engineering support services
Additional classification ( cpv ): 79410000 Business and management consultancy services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.3 Value

Estimated value excluding VAT : 10 000 000 Euro
Maximum value of the framework agreement : 10 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The economic operator can confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : PM Resources and PMO Services
Description : In this procurement, Gasgrid Vetyverkot Oy and Gasgrid Finland Oy together as the Contracting Authority are seeking for three (3) strategic project management consulting partners to provide project management consulting services, to set up a central project management office (PMO) and a person to lead the central PMO services in an interim position. Core PMO supports the Contracting Authority in implementing its hydrogen business strategy within the objectives as described more detail in this contract notice and its annexes. The core PMO will be organizationally based in Contracting Authority’s Hydrogen Business Unit Management organization. The PM resources shall work in particular with following tasks and in following roles, but not limited to these: program managers, project managers, project coordinators, project assistants, enterprise architects, project team leads and project team members for the hydrogen transmission pipeline projects. PMO Services consist of various project management office tasks in various levels and various service scopes. Projects may last from several months to several years and may have international dimensions. Core PMO tasks and responsibilities include for example, but not limited to, facilitating decision making forums, running project reporting processes, support for workstream specific project management activities, project change management, support for project risk management, portfolio level financial reporting and controlling as well as portfolio schedule and progress management. During the contract period, the Contracting Authority organizes mini-competitions among the awarded Service Providers for selecting the Service Provider for each individual Assignment. Assignments define the commitment to be ordered and supplied. Assignments will be introduced more closely on a later phase of this procurement. The selection criteria utilized for each Assignment is price and quality ratio. Tendering for any of the Assignments is not mandatory. The Contracting Authority assesses the service needs in 3-6-month cycles and orders the PM resources and PMO Services with 3-month cycles in advance with Assignments. The Contracting Authority and each selected Service Provider will review the performance and upcoming workload on a quarterly basis during the contract period. The Contracting Authority has no obligation to buy and none of the selected Service Providers has exclusive rights to the service or any part of it.
Internal identifier : 538862

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79421000 Project-management services other than for construction work
Additional classification ( cpv ): 71310000 Consultative engineering and construction services
Additional classification ( cpv ): 71320000 Engineering design services
Additional classification ( cpv ): 71336000 Engineering support services
Additional classification ( cpv ): 79410000 Business and management consultancy services
Options :
Description of the options : After initial term, the Service Agreement may be extended for 2 years and then for 1 year.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Start date : 02/04/2025
Duration end date : 31/03/2031

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The initial term of the Service Agreement is 3 years, after which the Service Agreement may be extended for 2 years and then for 1 year.

5.1.5 Value

Estimated value excluding VAT : 10 000 000 Euro
Maximum value of the framework agreement : 10 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : The average turnover of the Candidate for the three previous consecutive financial years
Description : Candidate's aggregated turnover for the previous three (3) consecutive financial years minimum of: 20 000 000,00 euros
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Economic and financial standing
Name : The economic operator declares that the actual value(s) for the required ratio(s)
Description : The economic operator declares that the actual value(s) for the required ratio(s) as follows: The Candidate shall have sufficient financial capacity to carry out this EU procurement, taking into account the size and quality of the contract. This capacity is assessed on the basis of information on the Candidate's solvency, financial standing, profitability and creditworthiness. The financial situation of the Candidate shall be such that it is rated by Suomen Asiakastieto Oy as at least satisfactory, A or risk category 1-3 or is deemed to be such by the financial statements or other equivalent report (if no financial statements are available because the company has just started its activities), e.g. by a financial consultant or a financial analyst. Candidates with a rating of C in the Suomen Asiakastieto Oy rating classification or a risk classification of 5 will be excluded from the tendering.Candidates with a rating alpha of B or a risk classification of 4 may be excluded from the tender. Minimum of A or risk class 1-3 required.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Economic and financial standing
Name : Other economic and financial requirements
Description : The Candidate, its beneficiaries, agents or other persons or entities mentioned in the sanctions are not subject to international sanctions and that the Candidate will comply with the provisions of international sanctions in its activities. Furthermore, the Candidate may not use subcontractors subject to international sanctions in the provision of the services. If the Candidate or the Candidate's subcontractor become subject to international sanctions during the contract period or if it otherwise becomes apparent that the Candidate has violated the regulations concerning international sanctions, the Candidate shall immediately inform the Contracting Authority's contact person. The Contracting Authority shall have the right to terminate the exclude the Candidate from this tendering or to terminate the Service Agreement with immediate effect if the Candidate (later Service Provider) violates the provisions of international sanctions.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Other
Name : Quality assurance standard requirement
Description : ISO 9001 certification or equivalent. If "equivalent", the Candidate shall provide a reliable statement of the equivalence.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a professional register
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a trade register
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Name : During the reference period, the economic operator has provided the following main services of the type specified: Contracting authorities may require up to three years and allow experience dating from more than three years.
Description : The Candidate shall give following references described in under from 1 to 3 to indicate the eligibility for this procurement and to be chosen as a tenderer. 1) LEADING PMO SERVICES Minimum of three (3) construction or gas industry related projects references where the Candidate has been leading Project Management Office (PMO) services with SKOL personnel from classes E-02. Persons with fluency in Finnish and in English. 2) RAMPING UP PMO SERVICES Minimum of three (3) project references where the Candidate has been ramping up project's Project Management Office (PMO) services with minimum of four (4) persons' team from SKOL levels E-02. Persons with fluency in Finnish and in English. 3) PROVIDING PMO SERVICES Minimum of three (3) project references with duration over one (1) year and where the Candidate has been providing Project Management Office (PMO) services with minimum of four (4) persons' team from SKOL levels 02-03 (+ others). Persons with fluency in Finnish and in English. *SKOL classification for personnel is presented in Annex 6 Project Management and PMO Resources* In case the Candidate has more eligible customer references the Candidate may additionally present three (3) references in each of the sections 1-3 and receive extra points in comparison and scoring. Comparison and scoring is used only if the number of eligible Candidates is more than four (4). The reference requirements as well as comparison and scoring are presented more closely in the Annex 3 References. Reference deliveries shall be described in Annex 3 References.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Name : Technicians or technical bodies
Description : Requirements of the technicians or technical body: To demonstrate sufficient ability, the Candidate must have had at least the following key resources in direct employment during the previous three (3) years: 1. Experts managing PMO projects with fluency in both Finnish and English (SKOL roles E-02) / minimum of 3 persons 2. Experts working in other PMO roles with fluency in both Finnish and English (SKOL roles 02-03) / minimum of 20 persons 3. Project management certified experts with fluency in Finnish and English (SKOL roles E-03) / minimum of 10 persons Same person can be listed in maximum of two above mentioned roles (if applicable). The list of persons must be presented without delay if requested by the Contracting Authority at any stage.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 4
Maximum number of candidates to be invited for the second stage of the procedure : 6

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : 40 %
Weight (points, exact) : 40
Criterion :
Type : Quality
Name :
Description : 60 %
Weight (points, exact) : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Protection of particularly sensitive information
Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 13/01/2025 14:00 +00:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 22/01/2025
Security clearance is required
Description : The Contracting Authority shall have the right to require that any person employed by the Service Provider or its Subcontractor performing the Service be subject to a brief or basic security clearance by the Finnish authorities, such as Security and Intelligence Service. Alternatively, if the Finnish authorities are not able or do not have the authority to perform the security clearance, the Service Provider shall seek for security clearance from the authorities of the person's residence. Security clearances are accepted from the authorities of countries that are parties to an international agreement for the protection of classified information or from a country considered as equally reliable according to Finnish authorities. Any reasonable fees payable to the authorities for the security clearance shall be paid by the Contracting Authority.
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : Sufficient liability insurance for the subject of the Service Agreement.
Deadline for receipt of requests to participate : 17/01/2025 14:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : PARTIES' LIABILITY Each Party is entitled to receive compensation for any direct damage resulting from the other Party's breach of the Service Agreement. A Party is not liable for consequential damage. The upper limit of the Party’s aggregate liability including penalties of delays shall not exceed the Service Agreement’s total remuneration forthcoming. INTELLECTUAL PROPERTY RIGHTS Service Provider irrevocably agrees that any and all ownership of reports and other Materials created and delivered under the Service Agreement, including copyright and ownership of the industrial and intellectual property rights, shall be transferred to the Client without further compensation. The Client has the right, among other rights, to disclose the Materials to a third party.
A non-disclosure agreement is required : yes
Additional information about the non-disclosure agreement : Will be signed after the Candidate has been selected as a Tenderer but before Tenderer has access to Invitation to Initial Tender material.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Term of payment is 30 days net. The payment term shall start that the day when the Contracting Authority has verified the corresponding work stage and the payable invoice has reached the Contracting Authority in electronic form.
Information about review deadlines : The appeal shall be lodged with the Market Court within 14 days of the date of notification of the decision.

5.1.15 Techniques

Framework agreement :
Framework agreement, with reopening of competition
Maximum number of participants : 3
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Gasgrid vetyverkot Oy
Organisation receiving requests to participate : Gasgrid vetyverkot Oy
Organisation processing tenders : Gasgrid vetyverkot Oy
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Gasgrid vetyverkot Oy
Registration number : 3331856-8
Postal address : Keilaranta 13-19 B
Town : Espoo
Postcode : 02150
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : procurement@gasgrid.fi
Telephone : +358 408273378
Internet address : https://gasgrid.fi/
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Gasgrid Finland Oy
Registration number : 3007894-1
Postal address : Keilaranta 13-19 B
Town : Espoo
Postcode : 02150
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : procurement@gasgrid.fi
Telephone : 0408273378
Internet address : http://www.gasgrid.fi
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : db732391-6f62-4e5a-a06a-0bc567f7f6ae - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/12/2024 16:48 +00:00
Notice dispatch date (eSender) : 20/12/2024 16:48 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00793120-2024
OJ S issue number : 250/2024
Publication date : 24/12/2024