Orbital Weld Heads

Development and manufacturing of three customized open or closed orbital weld heads that can be used in narrow installation places. three open or closed orbital weld heads

CPV: 42662000 Equipo de soldadura, 42660000 Herramientas para soldadura blanda y soldadura fuerte, máquinas y equipo para templado de superficies y pulverización en caliente, 42662100 Equipo eléctrico de soldadura
Lugar de ejecución:
Orbital Weld Heads
Organismo adjudicador:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Número de premio:
35/2600025942FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Orbital Weld Heads
Description : Development and manufacturing of three customized open or closed orbital weld heads that can be used in narrow installation places.
Procedure identifier : 0e3c10f7-c93d-46c8-b72a-92a5087e4a9f
Internal identifier : 35/2600025942FAIR
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42662000 Welding equipment
Additional classification ( cpv ): 42660000 Soldering, brazing and welding tools, surface tempering and hot-spraying machines and equipment
Additional classification ( cpv ): 42662100 Electric welding equipment

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYT5TTQ4GE The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV). FAIR reserves the right to negotiate only with the three Bidders whose initial tenders have received the highest scores in the preliminary evaluation. Note: Weighting: 50% price, 50% performance criteria (60% Concept to ensure all technical requirements, 15% Compliance with time schedule, 15% Compliance with Axxair Control, 10% Concept for stocking spare parts); points from 0-10. If company will be invited to negotiation, it is mandatory to present a dummy modell of a weld head to demonstrate that the handling within our confined installation space is possible. Note: Communication with Candidates Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. ------------------------ Note: Electronic Invoicing "The XInvoicing format is accepted with additional transmission of the invoice as a -pdf-."
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Purely national exclusion grounds : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Analogous situation like bankruptcy under national law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Corruption : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Participation in a criminal organisation : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Agreements with other economic operators aimed at distorting competition : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Breaching of obligations in the fields of environmental law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Money laundering or terrorist financing : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Fraud : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Child labour and other forms of trafficking in human beings : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Insolvency : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Breaching of obligations in the fields of labour law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Assets being administered by liquidator : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Conflict of interest due to its participation in the procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Direct or indirect involvement in the preparation of this procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Guilty of grave professional misconduct : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Early termination, damages or other comparable sanctions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Breaching of obligations in the fields of social law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Payment of social security contributions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Business activities are suspended : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Payment of taxes : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.
Terrorist offences or offences linked to terrorist activities : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Orbital Weld Heads
Description : three open or closed orbital weld heads
Internal identifier : 35/2600025942FAIR

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42662000 Welding equipment
Additional classification ( cpv ): 42660000 Soldering, brazing and welding tools, surface tempering and hot-spraying machines and equipment
Additional classification ( cpv ): 42662100 Electric welding equipment

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 3 Month

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#, #Besonders auch geeignet für:other-sme#

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : Die Nutzung des Orbital-Schweißkopfes hat gegenüber der händischen Schweißung den Vorteil, dass sie, bei richtigem Einsatz, beständiger qualitative hochwertige Schweißnähte liefert und damit die Notwendigkeit der Nacharbeit deutlich reduziert. Auf diese Weise wird Energie und Material eingespart.
Aim of strategic procurement : Fulfilment of social objectives
Description : Durch den Einsatz von Orbitalschweißung sind die Schweißer aufgrund des größeren Abstands zur Schweißung weniger Dämpfen ausgesetzt und die Zeit, welcher der Schweißer in Zwangslage verbringen muss, ist deutlich reduziert.
Approach to reducing environmental impacts : Other
Social objective promoted : Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Wirtschaftliche und finanzielle Leistungsfähigkeit
Description : Supporting documents: - 2.1 Information on overall revenues and order-specific revenue (To be submitted with the participation request by means of self-declaration): Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation. - 6. Proof of compulsory commercial/professional liability insurance (To be submitted with the participation request by means of self-declaration): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
Criterion :
Type : Other
Name : Sonstiges
Description : Supporting documents: - 1. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with the participation request by means of self-declaration): General declaration of the person making the declar
Criterion :
Type : Suitability to pursue the professional activity
Name : Eignung zur Berufsausübung
Description : Supporting documents: - 2. Company presentation (To be submitted with the participation request by means of self-declaration): "With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation" - 4. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with the participation request by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form
Criterion :
Type : Technical and professional ability
Name : Technische und berufliche Leistungsfähigkeit
Description : Supporting documents: - 3. Description of reference projects (To be submitted with the participation request by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. The references should contain the following information: - The references are intended to show customer-specific special solutions (for example in the field of research facilities, pressure vessels and pipeline construction or medical technology): for handling in confined installation spaces. The references should be from the last five years. - Experience in the manufacture and development of special welding torches and orbital welding heads must be shown: The references (at least 3 references) should contain the following information: - The references are intended to show customer-specific special solutions (for example in the field of research facilities, pressure vessels and pipeline construction or medical technology): for handling in confined installation spaces. The references should be from the last five years. - Experience in the manufacture and development of special welding torches and orbital welding heads must be shown. - Agreement to present of a dummy of a weld head when invited to a negotiation. - 15. Proof of capability and expertise (To be submitted with the participation request by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.
Information about the second stage of a two-stage procedure :
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Preiskriterium für "Preis-Quotient-Methode"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Concept to ensure all technical requirements
Description : 1. approach to fulfill the technical specification 2. description of the project planning 3. description of possible challenges/risks and presentation of possible solutions to them 9-10 points: Very good: particularly outstanding fulfillment of the performance criteria 7-8 points: Good: performance criteria fulfillment significantly above average requirements despite minor deficiencies 5-6 points: Satisfactory: performance criteria fulfillment that still meets average requirements despite minor to moderate deficiencies 3-4 points: Sufficient: fulfillment of the criteria suffering from significant deficiencies, which on the whole is only just usable 0-2 points: Poor to unsatisfactory: completely unusable fulfillment of the required criteria
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Compliance with time schedule
Description : It is particularly important for the client that the bidder submits a timetable in which the individual project phases are evident. The schedule provided with the offer should be critically evaluated and plausibly justified in all phases of the project: design, production of the components, assembly of the components, transportation and proof of functionality at the customer's premises. Compliance with the specified schedule, completeness, level of detail and plausibility of the information provided are evaluated.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 7,5
Criterion :
Type : Quality
Name : Compliance with Axxair Control
Description : The compatibility of the welding head with the existing Axxair control unit (Axxai SAXX 200 and/or 300) is not mandatory but will be rated with 10 points. Compability with other Control Systems will be rated with 5 points.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 7,5
Criterion :
Type : Quality
Name : Concept for stocking spare parts
Description : It is important to the client to be able to access spare parts with short delivery times for 10 years. A maximum of 10 points can be achieved. 10 points can be achieved for 10 years of spare parts availability with delivery of spare parts within 5 working days. 5 points can be achieved for 10 years of spare parts availability with delivery of spare parts within 6 working days or more.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 5
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 22/04/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 07/05/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : German, English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : Advance payments required within the realm of a contract to be concluded (down payments) shall only be paid upon the presentation of an unlimited suretyship with assumption by principal debtor. As a general rule, FAIR GmbH only accepts suretyships which meet the following minimum conditions: - Guarantees with debts owed as a principal debtor waiving the defence of §§ 770, 771 BGB - only suretyships under German law - suretyships are irrevocable - free of charge for FAIR GmbH - issued by a reputable international, preferably European bank - usually for an indefinite period or a period linked to the date ownership transfer took place - the suretyship can be transmitted via SWIFT. Transmission via SWIFT is not a condition.
Deadline for receipt of requests to participate : 06/05/2025 10:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Legal form that must be taken by a group of tenderers that is awarded a contract : BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes -
Information about review deadlines : The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at: www.gsi.de/data-protection
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH -
Organisation providing more information on the review procedures : Vergabekammer des Bundes -
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH -

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159711998
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : de832ac1-065f-4134-aee6-39d4e05f6121 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 03/04/2025 10:34 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00218809-2025
OJ S issue number : 67/2025
Publication date : 04/04/2025