Multiple framework contract in cascade for the organisation and management of events and communication activities for the European Committee of the Regions

The European Committee of the Regions (hereinafter “the CoR”), and in particular its Directorate for Communication, is launching a call for tenders for services relating to the organisation and management of events and communication activities on CoR premises and other locations, both in Brussels and elsewhere. These events can be …

CPV: 79950000 Servicios de organización de exposiciones, ferias y congresos, 79951000 Servicio de organización de seminarios, 79952000 Servicios de eventos, 79956000 Servicios de organización de ferias y exposiciones
Lugar de ejecución:
Multiple framework contract in cascade for the organisation and management of events and communication activities for the European Committee of the Regions
Organismo adjudicador:
Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union
Número de premio:
CDR/2024/OP/0007

1. Buyer

1.1 Buyer

Official name : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Multiple framework contract in cascade for the organisation and management of events and communication activities for the European Committee of the Regions
Description : The European Committee of the Regions (hereinafter “the CoR”), and in particular its Directorate for Communication, is launching a call for tenders for services relating to the organisation and management of events and communication activities on CoR premises and other locations, both in Brussels and elsewhere. These events can be in-person, hybrid and or in virtual format. The services and products that are the subject of this call for tenders, including any minimum requirements, are described in detail in the procurement documents.Those services and products will be requested only if related to events and communication activities and as such will complement other framework contracts related to the functioning of the CoR and its statutory meetings.
Procedure identifier : 46525b78-a548-426b-ab88-1dc986270c96
Previous notice : 433123-2024
Internal identifier : CDR/2024/OP/0007
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

2.1.2 Place of performance

Town : BRUXELLES
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium

2.1.3 Value

Estimated value excluding VAT : 8 700 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Multiple framework contract in cascade for the organisation and management of events and communication activities for the European Committee of the Regions
Description : The European Committee of the Regions (hereinafter “the CoR”), and in particular its Directorate for Communication, is launching a call for tenders for services relating to the organisation and management of events and communication activities on CoR premises and other locations, both in Brussels and elsewhere. These events can be in-person, hybrid and or in virtual format. The services and products that are the subject of this call for tenders, including any minimum requirements, are described in detail in the procurement documents. Those services and products will be requested only if related to events and communication activities and as such will complement other framework contracts related to the functioning of the CoR and its statutory meetings.
Internal identifier : CDR/2024/OP/0007

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Additional classification ( cpv ): 79951000 Seminar organisation services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Town : BRUXELLES
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information :

5.1.3 Estimated duration

Start date : 18/03/2025
Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 8 700 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 433123-2024

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Information about review deadlines : Two months
Organisation whose budget is used to pay for the contract : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union
Organisation executing the payment : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union
Organisation signing the contract : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union

6. Results

Value of all contracts awarded in this notice : 8 700 000 Euro
Maximum value of the framework agreements in this notice : 8 700 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 8 700 000 Euro

6.1.2 Information about winners

Winner :
Name of the tendering party : CONCEPTION, ETUDES ET COOPERATION DE FORMATION
Leader of tendering party : CONCEPTION, ETUDES ET COOPERATION DE FORMATION
Official name : ACTION GLOBAL COMMUNICATIONS LTD
Tender :
Tender identifier : CONCEPTION, ETUDES ET COOPERATION DE FORMATION
Identifier of lot or group of lots : LOT-0001
Value of the tender : 149 468,2 Euro
The tender was ranked : yes
Rank in the list of winners : 1
The tender is a variant : no
Subcontracting : Not yet known
Contract information :
Identifier of the contract : CDR/2024/OP/0007/01
Title : CDR/2024/OP/0007/01- ORGANISATION AND MANAGEMENT OF EVENTS AND COMMUNICATION ACTIVITIES FOR THE EUROPEAN COMMITTEE OF THE REGIONS
Date on which the winner was chosen : 17/02/2025
Date of the conclusion of the contract : 28/02/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 433123-2024
Organisation signing the contract : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 9

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 8 700 000 Euro

6.1.2 Information about winners

Winner :
Name of the tendering party : MCI BENELUX
Leader of tendering party : MCI BENELUX
Official name : Manythink EUROPEAN SERVICE NETWORK SA
Tender :
Tender identifier : MCI BENELUX
Identifier of lot or group of lots : LOT-0001
Value of the tender : 150 157,5 Euro
The tender was ranked : yes
Rank in the list of winners : 2
The tender is a variant : no
Subcontracting : Not yet known
Contract information :
Identifier of the contract : CDR/2024/OP/0007/02
Title : CDR/2024/OP/0007/02- ORGANISATION AND MANAGEMENT OF EVENTS AND COMMUNICATION ACTIVITIES FOR THE EUROPEAN COMMITTEE OF THE REGIONS
Date on which the winner was chosen : 17/02/2025
Date of the conclusion of the contract : 28/02/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 433123-2024
Organisation signing the contract : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 9

8. Organisations

8.1 ORG-0001

Official name : Committee of the Regions of the European Union, CDR - Committee of the Regions of the European Union
Registration number : COR
Registration number : COR
Department : SG - General Secretariat,SG.D - Directorate for Communication,SG.D.2 - Events and local dialogues
Postal address : , Rue Belliard/Belliardstraat 101
Town : Brussels
Postcode : B-1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 282 22 11
Internet address : https://cor.europa.eu/en
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : CONCEPTION, ETUDES ET COOPERATION DE FORMATION
Size of the economic operator : Medium
Registration number : BE0419831539
Postal address : RUE LEON FREDERICQ 14
Town : LIEGE
Postcode : 4020
Country subdivision (NUTS) : Arr. Liège ( BE332 )
Country : Belgium
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : ACTION GLOBAL COMMUNICATIONS LTD
Size of the economic operator : Medium
Registration number : CY10116495U
Postal address : KONDYLAKI STREET 6
Town : NICOSIA
Postcode : 1090
Country subdivision (NUTS) : Κύπρος ( CY000 )
Country : Cyprus
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0006

Official name : MCI BENELUX
Size of the economic operator : Medium
Registration number : BE0480076556
Postal address : 47 AVENUE DES ARTS
Town : BRUXELLES
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0007

Official name : Manythink
Size of the economic operator : Medium
Registration number : BE 0885.841.117
Postal address : Rue des Anciens Etangs, 55
Town : BRUXELLES
Postcode : 1190
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0008

Official name : EUROPEAN SERVICE NETWORK SA
Size of the economic operator : Medium
Registration number : BE0428304785
Postal address : GALERIE RAVENSTEIN 4
Town : BRUXELLES
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 908bd827-d2b0-4de1-a211-1c694acf4e2c - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/03/2025 08:40 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00199615-2025
OJ S issue number : 62/2025
Publication date : 28/03/2025