Modification to contract for Cloud Transformation and Managed Services originally awarded in 2017

In 2017 the RTB procured for the Provision of Cloud Transformation and Managed Services using the Competitive Dialogue Procurement Procedure, establishing two seven (7) year Single Party Framework Agreements with a total estimated value of €5,000,000. As the same service provider won both lots, a single contractual relationship ultimately ensued …

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72400000 Servicios de Internet, 72500000 Servicios informáticos, 72510000 Servicios de gestión relacionados con la informática, 72511000 Servicios de software de gestión de redes, 72540000 Servicios de actualización informática, 72700000 Servicios de red informática, 72710000 Servicios de red local, 72720000 Servicios de red de amplia cobertura, 72910000 Servicios de copia de seguridad, 32412110 Red Internet, 32424000 Infraestructura de red, 48214000 Paquetes de software de sistemas operativos en red, 50312300 Mantenimiento y reparación de equipos de redes de datos, 72100000 Servicios de consultoría en equipo informático, 72200000 Servicios de programación de software y de consultoría, 72315000 Servicios de gestión de redes de datos y servicios de apoyo, 72315100 Servicios de apoyo a redes de datos, 72315200 Servicios de gestión de redes de datos
Lugar de ejecución:
Modification to contract for Cloud Transformation and Managed Services originally awarded in 2017
Organismo adjudicador:
Residential Tenancies Board
Número de premio:
1

1. Buyer

1.1 Buyer

Official name : Residential Tenancies Board
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Housing and community amenities

2. Procedure

2.1 Procedure

Title : Modification to contract for Cloud Transformation and Managed Services originally awarded in 2017
Description : In 2017 the RTB procured for the Provision of Cloud Transformation and Managed Services using the Competitive Dialogue Procurement Procedure, establishing two seven (7) year Single Party Framework Agreements with a total estimated value of €5,000,000. As the same service provider won both lots, a single contractual relationship ultimately ensued after the initial four year contract. The contract was awarded for an initial period of four years, commencing 6th October 2017, with the option to extend for an additional three years which was exercised by the contracting authority. The value of the contract over the initial four-year period was EUR 3,834,155 (excluding VAT). When the initial four (4) year contract concluded, the RTB awarded a new three (3) year contract under the Framework Agreement to Unity under the same terms and conditions, to the value of €2,500,000. The value over the full seven-year period was EUR 7,639,170 (ex VAT). Due to the complexity and essential nature of the services required and a changing landscape within RTB and the everchanging nature of the requirements, a number of contract modifications have been implemented as detailed below. The upper limit of the modification spend of €2,500,000 has been reached and a further extension of 50% spend limit of the original contract value is now implemented bringing the total potential value to €12,500,000. This contract modification involves the extension of the current contract for a period of two (2) further years, with an option to extend it for a further year. Reasons for modification: Need for additional works, services or supplies by the original contractor/concessionaire (Art. 72(1)(b) of Directive 2014/24/EU). The spend on the extended contract was greatly impacted by the facilitation of 3rd party contracting services through which funding for RTB 360 remediation and programme management services were funded. Article 72 of the Public Sector Directives permits modifications to contracts and frameworks during their term. It is proposed to apply Article 72 (c) of Directive 2014/24/EU. It should be noted that a new competition for these services will be initiated in the coming months and it is anticipated that this may take at least 12 to 18 months to procure, award and implement thus underlying the reason for the modification. This is not an award notice but a modification notice of an existing contract awarded originally in 2017.
Procedure identifier : 8deed2fa-25bd-4035-ba0c-a71a9e607cb7
Type of procedure : Competitive dialogue
Justification for the accelerated procedure :
Main features of the procedure : Reference number of the original notice published in the OJEU: 286182-2016

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72510000 Computer-related management services
Additional classification ( cpv ): 72511000 Network management software services
Additional classification ( cpv ): 72540000 Computer upgrade services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72710000 Local area network services
Additional classification ( cpv ): 72720000 Wide area network services
Additional classification ( cpv ): 72910000 Computer back-up services
Additional classification ( cpv ): 32412110 Internet network
Additional classification ( cpv ): 32424000 Network infrastructure
Additional classification ( cpv ): 48214000 Network operating system software package
Additional classification ( cpv ): 50312300 Maintenance and repair of data network equipment
Additional classification ( cpv ): 72100000 Hardware consultancy services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72315000 Data network management and support services
Additional classification ( cpv ): 72315100 Data network support services
Additional classification ( cpv ): 72315200 Data network management services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 2 500 000 Euro
Maximum value of the framework agreement : 2 500 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Modification to contract for Cloud Transformation and Managed Services originally awarded in 2017
Description : In 2017 the RTB procured for the Provision of Cloud Transformation and Managed Services using the Competitive Dialogue Procurement Procedure, establishing two seven (7) year Single Party Framework Agreements with a total estimated value of €5,000,000. As the same service provider won both lots, a single contractual relationship ultimately ensued after the initial four year contract. The contract was awarded for an initial period of four years, commencing 6th October 2017, with the option to extend for an additional three years which was exercised by the contracting authority. The value of the contract over the initial four-year period was EUR 3,834,155 (excluding VAT). When the initial four (4) year contract concluded, the RTB awarded a new three (3) year contract under the Framework Agreement to Unity under the same terms and conditions, to the value of €2,500,000. The value over the full seven-year period was EUR 7,639,170 (ex VAT). Due to the complexity and essential nature of the services required and a changing landscape within RTB and the everchanging nature of the requirements, a number of contract modifications have been implemented as detailed below. The upper limit of the modification spend of €2,500,000 has been reached and a further extension of 50% spend limit of the original contract value is now implemented bringing the total potential value to €12,500,000. This contract modification involves the extension of the current contract for a period of two (2) further years, with an option to extend it for a further year. Reasons for modification: Need for additional works, services or supplies by the original contractor/concessionaire (Art. 72(1)(b) of Directive 2014/24/EU). The spend on the extended contract was greatly impacted by the facilitation of 3rd party contracting services through which funding for RTB 360 remediation and programme management services were funded. Article 72 of the Public Sector Directives permits modifications to contracts and frameworks during their term. It is proposed to apply Article 72 (c) of Directive 2014/24/EU. It should be noted that a new competition for these services will be initiated in the coming months and it is anticipated that this may take at least 12 to 18 months to procure, award and implement thus underlying the reason for the modification. This is not an award notice but a modification notice of an existing contract awarded originally in 2017.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72510000 Computer-related management services
Additional classification ( cpv ): 72511000 Network management software services
Additional classification ( cpv ): 72540000 Computer upgrade services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72710000 Local area network services
Additional classification ( cpv ): 72720000 Wide area network services
Additional classification ( cpv ): 72910000 Computer back-up services
Additional classification ( cpv ): 32412110 Internet network
Additional classification ( cpv ): 32424000 Network infrastructure
Additional classification ( cpv ): 48214000 Network operating system software package
Additional classification ( cpv ): 50312300 Maintenance and repair of data network equipment
Additional classification ( cpv ): 72100000 Hardware consultancy services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72315000 Data network management and support services
Additional classification ( cpv ): 72315100 Data network support services
Additional classification ( cpv ): 72315200 Data network management services
Options :
Description of the options : This contract modification involves the extension of the current contract for a period of two (2) further years, with an option to extend it for a further year.

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : This contract modification involves the extension of the current contract for a period of two (2) further years, with an option to extend it for a further year.

5.1.5 Value

Estimated value excluding VAT : 2 500 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Quality and Cost
Description : Cost
Weight (decimal, exact) : 1
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria : Quality and Cost

5.1.12 Terms of procurement

Information about review deadlines : In line with S.I. 130/2010.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
TED eSender : European Dynamics S.A.

6. Results

Value of all contracts awarded in this notice : 2 500 000 Euro
Approximate value of the framework agreements : 2 500 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Tender :
Tender identifier : Ecko Technology Limited
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : 1
Date of the conclusion of the contract : 04/10/2024
The contract is awarded within a framework agreement : yes

8. Organisations

8.1 ORG-0001

Official name : Residential Tenancies Board
Registration number : not available
Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 16437200
Buyer profile : https://www.rtb.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 68a6054c-a423-4dfd-84fe-d3cb8a3812f3 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 04/10/2024 14:32 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00603746-2024
OJ S issue number : 196/2024
Publication date : 08/10/2024