Mentor services and production services for events.

Tromsø municipality invites tenderers to an open tender contest for mentor services for sound and light production and storage management, to production services for events held by Tromsø municipality. The tender contest is divided into two parts. One for mentor services and a production services for events. See the tender …

CPV: 92000000 Servicios de esparcimiento, culturales y deportivos, 79952000 Servicios de eventos, 92370000 Técnico de sonido, 80590000 Servicios de tutoría, 92300000 Servicios de entretenimiento
Lugar de ejecución:
Mentor services and production services for events.
Organismo adjudicador:
Tromsø kommune
Número de premio:
24/93

1. Buyer

1.1 Buyer

Official name : Tromsø kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Mentor services and production services for events.
Description : Tromsø municipality invites tenderers to an open tender contest for mentor services for sound and light production and storage management, to production services for events held by Tromsø municipality. The tender contest is divided into two parts. One for mentor services and a production services for events. See the tender documentation for more information on the different sub competitions.
Procedure identifier : c7f512a0-d1f9-4db5-a0e4-1eba6744990f
Previous notice : fb870c20-5948-4b11-814a-caa856bea0fd-01
Internal identifier : 24/93
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92000000 Recreational, cultural and sporting services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 92370000 Sound technician

2.1.2 Place of performance

Anywhere
Additional information : Tromsø municipality

2.1.4 General information

Call for competition is terminated
Additional information : According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to set requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with nature, has a climate footprint and an environmental impact that is immaterial." The current procurement of a sub-contract for mentor services is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract is for consultancy services, as well as restricted travel activities and the procurement of products. Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environment in the provision of this service. The procurement is considered to have such a low environmental impact, that the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criteria will, therefore, not be set up or requirements related to climate and environmental considerations will be set. According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents". Sub-contract II is also mainly for consultancy procurements. The consults shall mainly use Tromsø municipality ́s equipment. Most of the environmental impact in this sub-contract has been considered for driving between different places. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle. Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Sub-contract I - Mentor services
Description : The procurement was for Mentor services for live sound/stage sound and light production (storage handling is included in this). The contract also includes follow-up of productions managed by the Audiator. The number of productions required for follow-up each year varies, but there is estimated to be a place around 13-20 productions.
Internal identifier : 24/93

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80590000 Tutorial services

5.1.2 Place of performance

Anywhere
Additional information : Tromsø municipality

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Option for an extension for up to 2 years. The total contract length is 4 years.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name :
Description :
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett
Organisation signing the contract : Tromsø kommune

5.1 Lot technical ID : LOT-0002

Title : Sub-contract II - Audio/light production
Description : The procurement concerns production services for events held by Tromsø municipality, including sound, lighting and AV.
Internal identifier : 24/93

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92300000 Entertainment services

5.1.2 Place of performance

Anywhere
Additional information : Tromsø municipality

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Option for an extension for up to 2 years. The maximum contract length is 4 years.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name :
Description :
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett
Organisation signing the contract : Tromsø kommune

5.1 Lot technical ID : LOT-0003

Title : Procurement - (insert name of the procurement)
Description : Manufacturing services
Internal identifier : 24/93

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92300000 Entertainment services

5.1.2 Place of performance

Anywhere
Additional information : Tromsø municipality

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Environment: According to the Public Procurement Regulations § 7-9 fifth paragraph, the obligation to make requirements or criteria on climate and environmental considerations in accordance with the mentioned provision does not apply "if the procurement, in accordance with its nature, has a climate footprint and an environmental impact that is immaterial." The current procurement of mentor services (sub-contract I) is a procurement that has, to a large degree, an immaterial climate footprint and environmental impact. This is justified by the fact that the sub-contract concerns the purchase of consultancy services, as well as restricted travel activities and the procurement of products. Sub-contract I only applies to the provision of services in the municipality ́s own premises, with the municipality ́s own equipment and with the municipality ́s own vehicles. In other words, it is not possible for the tenderer to influence the environmental impact of the delivery of this service. The sub-contract is considered to have such a low environmental impact, the exception in accordance with PPR § 7-9 fifth paragraph will apply. An award criterion for climate and environment considerations will therefore not be set up. According to the Public Procurement Regulations § 7-9, "Award criteria in accordance with the second and third paragraphs can be replaced with climate and environmental requirements in the requirement specifications, if it is clear that this provides a better climate and environmental effect and this is justified in the procurement documents". Most of the environmental impact is for driving between different places for sub-contract II. The requirement specifications for driving consultants are therefore required to be carried out by using an ELECTRIC vehicle. Since the environmental impact of this procurement is related to driving, it will give a clearly better environmental effect to have a requirement on the use of electric vehicles, against evaluating this. In such an evaluation, there is a risk that more people will not deliver electric cars, which will have a bad environmental effect.

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name :
Description :
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett
Organisation signing the contract : Tromsø kommune

6. Results

Value of all contracts awarded in this notice : 5 500 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Audionor
Tender :
Tender identifier : Audionor
Identifier of lot or group of lots : LOT-0001
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 25/18
Title : Sub-contract I - Mentor services - Audionor.
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune
Winner :
Official name : Que Professional AS
Tender :
Tender identifier : Tromsø kommune x Que Professional AS
Identifier of lot or group of lots : LOT-0001
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Mentortjenester
Title : Sub-contract I - Mentor services
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Audionor
Tender :
Tender identifier : Audionor
Identifier of lot or group of lots : LOT-0002
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Produksjonstjenester
Title : Sub-contract II - Production services.
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune
Winner :
Official name : Que Professional AS
Tender :
Tender identifier : Tromsø kommune x Que Professional AS
Identifier of lot or group of lots : LOT-0002
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 25/49
Title : Manufacturing services
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

6.1 Result lot ldentifier : LOT-0003

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Audionor
Tender :
Tender identifier : Audionor
Identifier of lot or group of lots : LOT-0003
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 25/17
Title : Manufacturing services
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune
Winner :
Official name : Que Professional AS
Tender :
Tender identifier : Tromsø kommune x Que Professional AS
Identifier of lot or group of lots : LOT-0003
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : -
Title : Procurement - (name of the procurement) -Que Professional AS
Date on which the winner was chosen : 30/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Tromsø kommune

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Tromsø kommune
Registration number : 940 101 808
Department : Seksjon for anskaffelser
Postal address : Rådhuset, Postboks 6900 Langnes
Town : Tromsø
Postcode : 9299
Country : Norway
Contact point : Stina Jansen
Telephone : +47 77 79 00 00
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Nord-Troms og Senja tingrett
Registration number : 926 723 022
Postal address : Postboks 2510
Town : Tromsø
Postcode : 9270
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Telephone : 77 60 34 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Que Professional AS
Registration number : 922676437
Department : Annet
Postal address : c/o Lars Bjørgesæter Draugen 191
Town : TROMSØ
Postcode : 9016
Country : Norway
Contact point : Lars Bjørgesæter
Telephone : +47 41 66 15 03
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001 LOT-0002 LOT-0003

8.1 ORG-0004

Official name : Audionor
Registration number : 972414484
Department : Ledelse
Postal address : Ringvegen 99
Town : Tromsø
Postcode : 9018
Country : Norway
Contact point : Espen Isaksen
Telephone : +47 77 67 64 04
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001 LOT-0002 LOT-0003

11. Notice information

11.1 Notice information

Notice identifier/version : 11adde4d-aed1-4a15-9de0-1d75be003392 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 11/03/2025 14:16 +00:00
Notice dispatch date (eSender) : 11/03/2025 14:30 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00163947-2025
OJ S issue number : 51/2025
Publication date : 13/03/2025