Lid design and construction - PTES heat storage Hyvinkää, Finland

Hyvinkään Lämpövoima Oy (hereinafter referred to as the "Contracting Entity") is preparing a procurement concerning the design and installation of the lid structure for PTES heat storage (the "Procurement"). The delivery address is in Hyvinkää, Finland (property ID's: 106-401-4-91 and 106-401-4-64) This Procurement is one of the subareas of the …

CPV: 45000000 Trabajos de construcción, 45200000 Trabajos generales de construcción de inmuebles y obras de ingeniería civil, 45223220 Trabajos de obra bruta, 45260000 Trabajos de techado y otros trabajos de construcción especializados, 45320000 Trabajos de aislamiento
Lugar de ejecución:
Lid design and construction - PTES heat storage Hyvinkää, Finland
Organismo adjudicador:
Hyvinkään Lämpövoima Oy
Número de premio:

1. Buyer

1.1 Buyer

Official name : Hyvinkään Lämpövoima Oy
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : Economic affairs
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Lid design and construction - PTES heat storage Hyvinkää, Finland
Description : Hyvinkään Lämpövoima Oy (hereinafter referred to as the "Contracting Entity") is preparing a procurement concerning the design and installation of the lid structure for PTES heat storage (the "Procurement"). The delivery address is in Hyvinkää, Finland (property ID's: 106-401-4-91 and 106-401-4-64) This Procurement is one of the subareas of the PTES heat storage construction project (the "Project"). The other subareas of the Project, such as excavation works of the heat storage pit, will be procured separately. The scope of this Procurement is the design and installation of the lid structure of the PTES heat storage in fully operational condition. The contractor will be responsible for the construction, piping and electrotechnical works of the lid and related procurement. The installation of the lid structure is a subcontract subordinated under the pit excavation works contract. The contractor of the excavation works of the heat storage pit is the main contractor. The main contractor is responsible for construction site management and on-site services. PTES heat storage has the following (preliminary) techical charasteristics: - Water volume is approximately 380 000 cubic meters, - Water height is 20 meters, - Surface area of the heat storage area including outer rails is approximately 67 700 square meters, - Surface area of the lid structure is approximately 37 250 square meters, - Basal area of the heat storage is approximately 8125 square meters, and - Inner slopes surface area is approximately 31 300 square meters and their slope is 1:2,5. PTES heat storage is located in a groundwater area. The call for tenders for the excavation works of the PTES borrow pit has been published in the HILMA-service ( www.hankintailmoitukset.fi) , and the tender documents are available at (in Finnish): https://www.hankintailmoitukset.fi/fi/public/procedure/8711/enotice/12751/ This Prior Information Notice does not bind the Contracting entity to any decision. The Contracting Entity will independently determine the terms and requirements of the Call for Tenders after having conducted a market dialogue with all tenderers who have submitted their answers by the deadline. By submitting this Prior Information Notice, the Contracting Entity does not commit itself to publish the Call for Tenders.

2.1.1 Purpose

Main nature of the contract : Works
Main classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45223220 Structural shell work
Additional classification ( cpv ): 45260000 Roof works and other special trade construction works
Additional classification ( cpv ): 45320000 Insulation work
Additional classification ( cpv ): 45200000 Works for complete or part construction and civil engineering work

2.1.4 General information

Additional information : All tenderers who have answered all the questions presented below by September 6, 2024 will be invited to a more detailed market dialogue. The Contracting Entity will contact all tenderers after the deadline for submission of answers. All answers from tenderers will be treated as confidential. The answers will only be used for the preparation of the procurement. Please note that all your answers are non-binding. Please provide your answers to the following questions and send them to sanna.kytomaki@hlv.fi by September 6, 2024. If you do not have an answer to a question at this stage, this should also be indicated in the answers. 1. The Contracting Entity has recognized that the execution of the lid design and construction contract requires expertise and experience related to the installation works and the design of the lid structure, which is not widely available. The Contracting Entity may require the selected contractor to have previous experience (at least one or two prior reference deliveries, “References”) in the design and execution of similar works (lid structure). Do you have previous experience in the design and execution of similar works as main contractor or in another role? If you have such experience, please describe following information of the experience(s) a. Date of delivery of the reference project (= approved delivery of the works to the reference customer), b. The scope of the reference project: Overview of the design and works included in the reference project, c. Size and intended use of the delivered lid structure and basic structure of the lid, d. Do you have similar deliveries in progress as a main contractor or in another role (projects not approved by the reference customers), e. Indicative number of your staff who have participated in the reference project, f. Nominated key persons in the reference project (title and experience (if any)), g. Value of the contract, h. Is the lid designed by you, third party (subcontractor etc.) or customer, and i. Other information you consider relevant to share with the Contracting Entity? 2. The Contracting Entity draws your attention to the fact that tenderers may participate in the procurement procedure as a group of companies (consortium) and use the resources of other entities (resource units/resource subcontractors) to fulfil the requirements, such as References, set out in the final call for tenders (“Call for Tenders”). In this case, all members of the consortium and resource units must participate in the design and execution of the works. Given the scope of the contract and described preliminary requirements, please answer the following questions: a. Do you estimate that you will participate in the procurement process as a consortium, and b. Do you estimate that you will use the resources of the resource units? 3. What is your non-binding estimate of the schedule and price/costs of the design and works (please see also question number 10)? 4. What are the most significant risks for a properly functioning and durable lid structure? 5.How long warranty period can you provide for the lid structure? Can you warrant the lid structure (or parts of it) for ten (10) years from the takeover? Please identify any parts of the lid structure that you are able to provide an extended warranty. 6. It is essential to the Contracting Entity that the procured lid construction produces the lowest possible heat loss values. Therefore, the Contracting Entity consider evaluating and comparing the heat loss values declared by the tenderers in their tenders. How could heat loss values be taken into account in the competitive tendering (if possible, please provide specific heat loss values for evaluation and calculation formula which could be applied in the competitive tendering in your opinion)? 7. Works in the PTES heat storage Project are carried out under the Finnish YSE 1998 construction conditions. Would you accept a procurement contract which is based on the Finnish YSE 1998 construction conditions or NLM 19 General Terms and Conditions? Do you consider that some other general terms and conditions would be more suitable for this procurement? Please note that the Contracting Entity will include certain deviations to the selected general terms and conditions in the contract that you are able to comment during the market dialogue and prior the Contracting Entity publishes the Call for Tenders. 8. The Contracting Entity consider that the evaluation criteria for the most economically advantageous tender would be the best price-quality ratio. What factors should be taken into account in your opinion? 9. The Contracting Entity has planned that tenderer’s proposal and the pre-design documents for the design of the lid structure should be submitted as part of the tender. Is the approach possible for you provided that any design protected by your IP will remain with you? Given the time required for the pre-design, what would be a reasonable time for submission of tenders (within 30 days from the submission of the Call for Tenders, etc.)? 10. Delivery schedule of the design and works is critical for the Contracting Entity. The Contracting Entity will require in the Call for Tenders at least following milestones and delivery time: • results of the design work must be submitted prior to the start of the lid installation works at the site (4/2026), • the installation works at the site shall take place between 4/2026 and 10/2026, and • the takeover of the lid structure shall be 10/2026 at the latest. Do you have any comments on the delivery schedule? 11. Is it possible to repair/replace the lid structure or parts thereof after the takeover without unreasonable time, workload and/or cost? Does your lid structure consist of easily repairable modules etc.? 12. What kind of lid maintenance service do you provide (content, response times, etc.)? Should the maintenance service be priced separately in the Call for Tenders? What is the estimated cost of the maintenance service? 13. Please briefly describe your solution (if any) for controlling and measuring the wetting of the lid structure and controlling rainwater. 14. The Contracting Entity has planned to require functional guarantees for the lid structure in the Call for Tenders. What kind of functional guarantees you see suitable for the lid structure? This Prior Information Notice does not bind the Contracting entity to any decision. The Contracting Entity will independently determine the terms and requirements of the Call for Tenders after having conducted a market dialogue with all tenderers who have submitted their answers by the deadline. By submitting this Prior Information Notice, the Contracting Entity does not commit itself to publish the Call for Tenders.
Legal basis :
Directive 2014/25/EU

3. Part

3.1 Part : PAR-0000

Title : Lid design and construction - PTES heat storage Hyvinkää, Finland
Description : Hyvinkään Lämpövoima Oy (hereinafter referred to as the "Contracting Entity") is preparing a procurement concerning the design and installation of the lid structure for PTES heat storage (the "Procurement"). The delivery address is in Hyvinkää, Finland (property ID's: 106-401-4-91 and 106-401-4-64) This Procurement is one of the subareas of the PTES heat storage construction project (the "Project"). The other subareas of the Project, such as excavation works of the heat storage pit, will be procured separately. The scope of this Procurement is the design and installation of the lid structure of the PTES heat storage in fully operational condition. The contractor will be responsible for the construction, piping and electrotechnical works of the lid and related procurement. The installation of the lid structure is a subcontract subordinated under the pit excavation works contract. The contractor of the excavation works of the heat storage pit is the main contractor. The main contractor is responsible for construction site management and on-site services. PTES heat storage has the following (preliminary) techical charasteristics: - Water volume is approximately 380 000 cubic meters, - Water height is 20 meters, - Surface area of the heat storage area including outer rails is approximately 67 700 square meters, - Surface area of the lid structure is approximately 37 250 square meters, - Basal area of the heat storage is approximately 8125 square meters, and - Inner slopes surface area is approximately 31 300 square meters and their slope is 1:2,5. PTES heat storage is located in a groundwater area. The call for tenders for the excavation works of the PTES borrow pit has been published in the HILMA-service ( www.hankintailmoitukset.fi) , and the tender documents are available at (in Finnish): https://www.hankintailmoitukset.fi/fi/public/procedure/8711/enotice/12751/ This Prior Information Notice does not bind the Contracting entity to any decision. The Contracting Entity will independently determine the terms and requirements of the Call for Tenders after having conducted a market dialogue with all tenderers who have submitted their answers by the deadline. By submitting this Prior Information Notice, the Contracting Entity does not commit itself to publish the Call for Tenders.

3.1.1 Purpose

Main nature of the contract : Works
Main classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45223220 Structural shell work
Additional classification ( cpv ): 45260000 Roof works and other special trade construction works
Additional classification ( cpv ): 45320000 Insulation work
Additional classification ( cpv ): 45200000 Works for complete or part construction and civil engineering work

3.1.2 Place of performance

Postal address : Pohjoinen yhdystie 98
Town : Hyvinkää
Postcode : 05880
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Additional information : Decommissioned borrow pit, please see more specific information in the tender request documents of the excavation works of a pit (in Finnish): https://www.hankintailmoitukset.fi/fi/public/procedure/8711/enotice/12751/

3.1.5 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

3.1.7 Terms of procurement

The execution of the contract must be performed within the framework of sheltered employment programmes : No

3.1.8 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

3.1.9 Further information, mediation and review

Review organisation : The Market Court
Organisation providing additional information about the procurement procedure : Hyvinkään Lämpövoima Oy
Organisation providing more information on the review procedures : Hyvinkään Lämpövoima Oy
Organisation receiving requests to participate : Hyvinkään Lämpövoima Oy
Organisation processing tenders : Hyvinkään Lämpövoima Oy

8. Organisations

8.1 ORG-0001

Official name : Hyvinkään Lämpövoima Oy
Registration number : 0125645-4
Postal address : PL 240
Town : Hyvinkää
Postcode : 05801
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 503820239
Internet address : https://hlv.fi/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1 A
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295563630
Roles of this organisation :
TED eSender

8.1 ORG-0003

Official name : The Market Court
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 9b51c726-1218-4eca-b3be-f4c946a854f3 - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 29/08/2024 09:47 +03:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00522669-2024
OJ S issue number : 169/2024
Publication date : 30/08/2024