Legal and operational support to data protection activities

Based on growing case law and supervisory requirements as well as specific institutional particularities, the list of the tasks to be performed by a Joint Undertaking in the data protection field is expanding. For this reason, the contracting authorities intend to procure operational and legal support for the performance of …

CPV: 73200000 Servicios de consultoría en investigación y desarrollo, 79110000 Servicios de asesoría y representación jurídicas, 79111000 Servicios de asesoría jurídica, 79112000 Servicios de representación jurídica, 79140000 Servicios de asesoría e información jurídica
Lugar de ejecución:
Legal and operational support to data protection activities
Organismo adjudicador:
SESAR 3 Joint Undertaking
Número de premio:
S3JU/2024/OP/0002

1. Buyer

1.1 Buyer

Official name : SESAR 3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Chips Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Circular Bio-based Europe Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Clean Aviation Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Clean Hydrogen Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Europe's Rail Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European High-Performance Computing Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Innovative Health Initiative Joint Undertaking (IHI JU)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Legal and operational support to data protection activities
Description : Based on growing case law and supervisory requirements as well as specific institutional particularities, the list of the tasks to be performed by a Joint Undertaking in the data protection field is expanding. For this reason, the contracting authorities intend to procure operational and legal support for the performance of these tasks to ensure, demonstrate and verify compliance (accountability) with the applicable law. These services may consist in providing: Legal assistance to data protection in the application of the relevant legal framework; Support services in the management of the exercise of rights and complaints from data subjects, risk, cybersecurity and impact assessments; Maintenance services of the systems of records and privacy notices; Audits services or performing benchmarking exercises as well as support services for the preparation of audits from the EDPS or other auditing body; Training of staff and other stakeholders.
Procedure identifier : 4a999502-13f0-40da-acc4-43f865b00170
Previous notice : 140312-2024
Internal identifier : S3JU/2024/OP/0002
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73200000 Research and development consultancy services

2.1.2 Place of performance

Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium

2.1.3 Value

Estimated value excluding VAT : 3 150 700 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Operational support to data protection activities
Description : Provision of support and assistance to the controller and the DPO of each contracting authority in the performance of their tasks in the field of data protection in order to ensure, demonstrate and verify compliance (accountability) in line with the Regulation and in particular as per Articles 1, 26 and 45 of the Regulation therein. The list of services under Lot 1 may include support in the following areas related to data protection: 1. System of records 2. Transparent information 3. Drafting, review and/or update of policies, documents and advise 4. Reporting and preparing for audits or inspections by EDPS or other auditing body 5. Management of data breaches 6. Awareness raising and training 7. Consultancy, benchmarking and project management services 8. Advice on data security 9. Performance of audits by the DPO 10. Tasks of a DPO
Internal identifier : S3JU/2024/OP/0002-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73200000 Research and development consultancy services
Additional classification ( cpv ): 79110000 Legal advisory and representation services
Additional classification ( cpv ): 79111000 Legal advisory services
Additional classification ( cpv ): 79112000 Legal representation services
Additional classification ( cpv ): 79140000 Legal advisory and information services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 2 226 600 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 22/09/2024

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission
TED eSender : Publications Office of the European Union

5.1 Lot technical ID : LOT-0002

Title : Specialized legal services on data protection
Description : Provision of support and assistance to the controller and the DPO of each contracting authority in the performance of their tasks in the field of data protection in order to ensure, demonstrate and verify compliance (accountability) in line with the Regulation and in particular as per Articles 1, 26 and 45 of the Regulation therein. The list of services under Lot 1 may include support in the following areas related to data protection: 1. System of records 2. Transparent information 3. Drafting, review and/or update of policies, documents and advise 4. Reporting and preparing for audits or inspections by EDPS or other auditing body 5. Management of data breaches 6. Awareness raising and training 7. Consultancy, benchmarking and project management services 8. Advice on data security 9. Performance of audits by the DPO 10. Tasks of a DPO
Internal identifier : LOT 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73200000 Research and development consultancy services
Additional classification ( cpv ): 79110000 Legal advisory and representation services
Additional classification ( cpv ): 79111000 Legal advisory services
Additional classification ( cpv ): 79112000 Legal representation services
Additional classification ( cpv ): 79140000 Legal advisory and information services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information :

5.1.3 Estimated duration

Start date : 06/09/2024
Duration : 12 Month

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 2 226 600 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 22/09/2024

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission
TED eSender : Publications Office of the European Union

6. Results

Maximum value of the framework agreements in this procedure : 3 150 700 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 2 260 600 Euro

6.1.2 Information about winners

Winner :
Official name : TRILATERAL RESEARCH LTD
Tender :
Tender identifier : 300097112
Identifier of lot or group of lots : LOT-0001
Rank in the list of winners : 1
Subcontracting : Not yet known
Contract information :
Identifier of the contract : S3JU/LC/024-CTR
The contract is awarded within a framework agreement : no
Winner :
Official name : Privanot asbl
Tender :
Tender identifier : 300096803
Identifier of lot or group of lots : LOT-0001
Subcontracting : Not yet known
Contract information :
Identifier of the contract : S3JU/LC/025-CTR
The contract is awarded within a framework agreement : no
Winner :
Official name : Deloitte Consulting & Advisory BV/SRL
Tender :
Tender identifier : 300097319
Identifier of lot or group of lots : LOT-0001
Subcontracting : Not yet known
Contract information :
Identifier of the contract : S3JU/LC/026-CTR
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 15

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 924 100 Euro

6.1.2 Information about winners

Winner :
Official name : Lydian
Tender :
Tender identifier : 300096852
Identifier of lot or group of lots : LOT-0002
Subcontracting : Not yet known
Contract information :
Identifier of the contract : S3JU/LC/027-CTR
The contract is awarded within a framework agreement : no
Winner :
Official name : Deloitte Legal società tra Avvocati a Responsabilità limitada S.B.
Tender :
Tender identifier : 300095686
Identifier of lot or group of lots : LOT-0002
Subcontracting : Not yet known
Contract information :
Identifier of the contract : S3JU/LC/028-CTR
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 15

8. Organisations

8.1 ORG-0001

Official name : SESAR 3 Joint Undertaking
Registration number : SESAR 3 Joint Undertaking
Department : SESAR.ED - Executive Director,SESAR.ED.RES - Resources
Postal address : Rue de la fusée, 96, SESAR Joint Undertaking
Town : Brussels
Postcode : B-1130
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Contact point : SESAR 3 Joint Undertaking
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : Chips Joint Undertaking
Registration number : CHIPS
Postal address : TO 56 5/5
Town : Brussels
Postcode : 1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Circular Bio-based Europe Joint Undertaking
Registration number : CBEJU
Postal address : Avenue de la Toison d'Or 56-60, White Atrium Building
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.cbe.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Clean Aviation Joint Undertaking
Registration number : CAJU
Postal address : White Atrium building, 4th Floor, Avenue de la Toison d'Or 56-60
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Clean Hydrogen Joint Undertaking
Registration number : CHJU
Postal address : White Atrium building, Avenue de la Toison d'Or 56-60
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Registration number : GHEDCTP3
Postal address : Rue de la fusée, 96, SESAR Joint Undertaking
Town : Brussels
Postcode : B-1130
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer

8.1 ORG-0007

Official name : Europe's Rail Joint Undertaking
Registration number : EURAIL
Postal address : White Atrium building, 2nd Floor, Avenue de la Toison d'Or 56-60
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0008

Official name : European High-Performance Computing Joint Undertaking
Registration number : EUROHPC
Postal address : 12, Rue Guillaume Kroll, Technopolis Building - Wing E
Town : Luxembourg
Postcode : L-2920
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 2 507 80 00
Roles of this organisation :
Buyer

8.1 ORG-0009

Official name : Innovative Health Initiative Joint Undertaking (IHI JU)
Registration number : IHIJU
Postal address : Avenue de la Toison d'Or 56-61
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.ihi.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0010

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Registration number : SNSJU
Postal address : Rue de la fusée, 96, SESAR Joint Undertaking
Town : Brussels
Postcode : B-1130
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 507 80 00
Internet address : https://www.sesarju.eu/
Roles of this organisation :
Buyer

8.1 ORG-0011

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0012

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0013

Official name : TRILATERAL RESEARCH LTD
Registration number : IE 3530641CH
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Louth
Postcode : A91 RW26
Country subdivision (NUTS) : Midland ( IE063 )
Country : Ireland
Telephone : +32 2 299 11 11
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0014

Official name : Privanot asbl
Registration number : 0749562550
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0015

Official name : Deloitte Consulting & Advisory BV/SRL
Registration number : BE474429572
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : 1930
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0016

Official name : Lydian
Registration number : BE473627046
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002

8.1 ORG-0017

Official name : Deloitte Legal società tra Avvocati a Responsabilità limitada S.B.
Registration number : 10788500964
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Milano
Postcode : 20144
Country subdivision (NUTS) : Milano ( ITC4C )
Country : Italy
Telephone : +32 2 299 11 11
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 787fed9a-52c1-4adc-b8ea-c91e011a48d0 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 07/10/2024 13:09 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00604338-2024
OJ S issue number : 196/2024
Publication date : 08/10/2024