Information and communication activities in Slovakia: 1/ Organisation of public events and 2/ Purchase of media related services

Provision of organisational and technical support to events and media activities organised by the European Commission Representation in Slovakia Provision of a whole range of services related to the organisation of public events on behalf of the EC Representation in Slovakia. For the purposes of this contract, an event is …

CPV: 79340000 Servicios de publicidad y de marketing, 79951000 Servicio de organización de seminarios, 79952000 Servicios de eventos
Plazo:
30 de septiembre de 2024 a las 15:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Information and communication activities in Slovakia: 1/ Organisation of public events and 2/ Purchase of media related services
Organismo adjudicador:
European Commission, DG COMM - Communication
Número de premio:
COMM/BTS/2023/OP/0780

1. Buyer

1.1 Buyer

Official name : European Commission, DG COMM - Communication
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Information and communication activities in Slovakia: 1/ Organisation of public events and 2/ Purchase of media related services
Description : Provision of organisational and technical support to events and media activities organised by the European Commission Representation in Slovakia Provision of a whole range of services related to the organisation of public events on behalf of the EC Representation in Slovakia. For the purposes of this contract, an event is an occasion attended by several participants, within a venue or outside a venue with a set programme. Other services can be associated, such as promotion, hosting, catering, web-streaming, etc. New framework contract would provide also for organisation of media related activities for the EC Representation in Slovakia. The estimate is based on the last three years consumption.
Procedure identifier : 38297a6b-a1e2-4566-a9b8-ec562fca7a3e
Internal identifier : COMM/BTS/2023/OP/0780
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.3 Value

Estimated value excluding VAT : 2 200 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Organisation of public events for the EC Representation in Slovakia
Description : Provision of organisational and technical support to events organised by the European Commission Representation in Slovakia. Provision of a whole range of services related to the organisation of public events on behalf of the EC Representation in Slovakia. For the purposes of this contract, an event is an occasion attended by several participants, within a venue or outside a venue with a set programme. Other services can be associated, such as promotion, hosting, catering, web-streaming, etc.
Internal identifier : COMM/BTS/2023/OP/0780-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79951000 Seminar organisation services
Additional classification ( cpv ): 79340000 Advertising and marketing services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 1 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 30/09/2024 15:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 01/10/2024 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

5.1 Lot technical ID : LOT-0002

Title : Purchase of media related services for the EC Representation in Slovakia.
Description : Provision of media related services and organisation of media related activities for the European Commission Representation in Slovakia. Provision of a whole range of services related to media activities for the EC Representation in Slovakia.
Internal identifier : COMM/BTS/2023/OP/0780-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79340000 Advertising and marketing services
Additional classification ( cpv ): 79951000 Seminar organisation services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 700 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 30/09/2024 15:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 01/10/2024 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG COMM - Communication
Registration number : COM
Department : COMM.DGA1.C - Representation & Communication in Member States
Postal address : Palisady 29
Town : Bratislava
Postcode : 811 06
Country subdivision (NUTS) : Bratislavský kraj ( SK010 )
Country : Slovakia
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : ceb30fa5-18ac-4d87-8fda-f2238d95ccc7 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/08/2024 11:17 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00471885-2024
OJ S issue number : 152/2024
Publication date : 06/08/2024