Implementation of a National Bariatric Surgery Registry in Ireland and associated services at St Vincent's University Hospital (SVUH)

The Irish Obesity and Metabolic Surgery Society (IOMSS) and the Bariatric Service at SVUH seek to implement a National National Bariatric Surgery Registry in Ireland. The scope of the systems and services sought comprise of: A) Main Registry - Initial Implementation followed by ongoing hosting, maintenance and support, as well …

CPV: 48610000 Sistemas de bases de datos
Lugar de ejecución:
Implementation of a National Bariatric Surgery Registry in Ireland and associated services at St Vincent's University Hospital (SVUH)
Organismo adjudicador:
St. Vincent's University Hospital
Número de premio:
SVUH-25002 e-Tenders CfT Resource ID: 5191944

1. Buyer

1.1 Buyer

Official name : St. Vincent's University Hospital
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Implementation of a National Bariatric Surgery Registry in Ireland and associated services at St Vincent's University Hospital (SVUH)
Description : The Irish Obesity and Metabolic Surgery Society (IOMSS) and the Bariatric Service at SVUH seek to implement a National National Bariatric Surgery Registry in Ireland. The scope of the systems and services sought comprise of: A) Main Registry - Initial Implementation followed by ongoing hosting, maintenance and support, as well as upgrade to next Version: The proposed main National Bariatric Surgery Registry (NBSR) will be a replica modeled at the British Obesity and Metabolic Surgery Society (BOMSS) National Bariatric Surgery Registry (NBSR) current Version 2 as implemented by Dendrite Clinical Systems Ltd - rebranded for the IOMSS and with necessary adjustments to meet the Irish requirements including: A bespoke welcome page, IOMSS branding and matching IOMSS design elements, allowing for inclusion of a local hospital number instead of a national identification number for patient identification, enabling the integrated security module to allow tracking of patients across an institution rather than just under one consultant. It is important that the system will also be pre-populated with data previously entered into the BOMSS NBSR by surgeons from hospitals in Ireland. It will Include visual data analysis/reporting tools to reflect the current reports in the BOMSS NBSR: Visual data dashboard, standard ‘One-click’ composite report, individual patient timeline and weight-loss graph, automated operation note, raw data export, automated file for submission to IFSO. It shall include Registry Administration Reports for IOMSS to monitor data collection: Registry activity report and data completeness report. It will be hosted at a secure EU server and must be upgraded to Version 3 when this becomes effective. B) SVUH is also seeking to implement a Consultant Outcomes Publication (COP) portal designed for the public/patients to ensure transparency and facilitate patient choice. The main registry and the COP portal must be are linked i.e. data from the main registry must feed the COP reports. It is important for connectivity and inter-communication reasons that the Irish IOMSS NBSR is a replica of the BOMSS, upgrades in the same ways that the BOMSS NBSR updates, communicates and allows for a two-way feed with the BOMSS NBSR. To the best of SVUH' knowledge the supplies and services required i.e. clinical registry are specialised and the only solution that fulfills all above requirements is the one designed by Dendrite as implemented for the BOMSS. A Voluntary Ex-Ante Publication (VEAT) Notice will be published in OJEU, outlining SVUH’s intention to the market i.e. award a contract without prior publication as per Article 32.2.b.ii competition is absent for technical reasons (Procedure between the National and EU Thresholds).
Procedure identifier : e4852a97-223c-4fa8-a6a2-4c39bf74f5b2
Internal identifier : SVUH-25002 e-Tenders CfT Resource ID: 5191944
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48610000 Database systems

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Directive 2014/24/EU Art. 32, par. 2, point (b) -

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Implementation of a National Bariatric Surgery Registry in Ireland and associated services at St Vincent's University Hospital (SVUH)
Description : The Irish Obesity and Metabolic Surgery Society (IOMSS) and the Bariatric Service at SVUH seek to implement a National National Bariatric Surgery Registry in Ireland. The scope of the systems and services sought comprise of: A) Main Registry - Initial Implementation followed by ongoing hosting, maintenance and support, as well as upgrade to next Version: The proposed main National Bariatric Surgery Registry (NBSR) will be a replica modeled at the British Obesity and Metabolic Surgery Society (BOMSS) National Bariatric Surgery Registry (NBSR) current Version 2 as implemented by Dendrite Clinical Systems Ltd - rebranded for the IOMSS and with necessary adjustments to meet the Irish requirements including: A bespoke welcome page, IOMSS branding and matching IOMSS design elements, allowing for inclusion of a local hospital number instead of a national identification number for patient identification, enabling the integrated security module to allow tracking of patients across an institution rather than just under one consultant. It is important that the system will also be pre-populated with data previously entered into the BOMSS NBSR by surgeons from hospitals in Ireland. It will Include visual data analysis/reporting tools to reflect the current reports in the BOMSS NBSR: Visual data dashboard, standard ‘One-click’ composite report, individual patient timeline and weight-loss graph, automated operation note, raw data export, automated file for submission to IFSO. It shall include Registry Administration Reports for IOMSS to monitor data collection: Registry activity report and data completeness report. It will be hosted at a secure EU server and must be upgraded to Version 3 when this becomes effective. B) SVUH is also seeking to implement a Consultant Outcomes Publication (COP) portal designed for the public/patients to ensure transparency and facilitate patient choice. The main registry and the COP portal must be are linked i.e. data from the main registry must feed the COP reports. It is important for connectivity and inter-communication reasons that the Irish IOMSS NBSR is a replica of the BOMSS, upgrades in the same ways that the BOMSS NBSR updates, communicates and allows for a two-way feed with the BOMSS NBSR. To the best of SVUH' knowledge the supplies and services required i.e. clinical registry are specialised and the only solution that fulfills all above requirements is the one designed by Dendrite as implemented for the BOMSS. A Voluntary Ex-Ante Publication (VEAT) Notice will be published in OJEU, outlining SVUH’s intention to the market i.e. award a contract without prior publication as per Article 32.2.b.ii competition is absent for technical reasons (Procedure between the National and EU Thresholds).
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48610000 Database systems
Quantity : 1 piece

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Organisation signing the contract : St. Vincent's University Hospital

6. Results

Value of all contracts awarded in this notice : 60 000 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : The Irish Obesity and Metabolic Surgery Society (IOMSS) and the Bariatric Service at SVUH seek to implement a National National Bariatric Surgery Registry in Ireland. The scope of the systems and services sought comprise of: A) Main Registry - Initial Implementation followed by ongoing hosting, maintenance and support, as well as upgrade to next Version: The proposed main National Bariatric Surgery Registry (NBSR) will be a replica modeled at the British Obesity and Metabolic Surgery Society (BOMSS) National Bariatric Surgery Registry (NBSR) current Version 2 as implemented by Dendrite Clinical Systems Ltd - rebranded for the IOMSS and with necessary adjustments to meet the Irish requirements including: A bespoke welcome page, IOMSS branding and matching IOMSS design elements, allowing for inclusion of a local hospital number instead of a national identification number for patient identification, enabling the integrated security module to allow tracking of patients across an institution rather than just under one consultant. It is important that the system will also be pre-populated with data previously entered into the BOMSS NBSR by surgeons from hospitals in Ireland. It will Include visual data analysis/reporting tools to reflect the current reports in the BOMSS NBSR: Visual data dashboard, standard ‘One-click’ composite report, individual patient timeline and weight-loss graph, automated operation note, raw data export, automated file for submission to IFSO. It shall include Registry Administration Reports for IOMSS to monitor data collection: Registry activity report and data completeness report. It will be hosted at a secure EU server and must be upgraded to Version 3 when this becomes effective. B) SVUH is also seeking to implement a Consultant Outcomes Publication (COP) portal designed for the public/patients to ensure transparency and facilitate patient choice. The main registry and the COP portal must be are linked i.e. data from the main registry must feed the COP reports. It is important for connectivity and inter-communication reasons that the Irish IOMSS NBSR is a replica of the BOMSS, upgrades in the same ways that the BOMSS NBSR updates, communicates and allows for a two-way feed with the BOMSS NBSR. To the best of SVUH' knowledge the supplies and services required i.e. clinical registry are specialised and the only solution that fulfills all above requirements is the one designed by Dendrite as implemented for the BOMSS. A Voluntary Ex-Ante Publication (VEAT) Notice will be published in OJEU, outlining SVUH’s intention to the market i.e. award a contract without prior publication as per Article 32.2.b.ii competition is absent for technical reasons (Procedure between the National and EU Thresholds). No contract will be signed until 15 days after the notice has been published. Note: This procedure is below the EU Thresholds.

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : St. Vincent's University Hospital
Registration number : 338585
Postal address : Elm Park
Town : Dublin
Postcode : D04 T6F4
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 012214000
Internet address : https://www.stvincents.ie/
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Dendrite Clinical Systems Ltd
Town : Henley-on-Thames
Postcode : RG9 1AY
Country subdivision (NUTS) : Oxfordshire ( UKJ14 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Notice information
Notice identifier/version : 424f8781-db9c-4f77-becb-8f6e4f53cbc7 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 07/03/2025 16:48 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00157113-2025
OJ S issue number : 49/2025
Publication date : 11/03/2025