Hire of fixed and loose floormats

The contracting authority would like to enter into a joint procurement agreement for the hire of fixed and loose mats for Oslo municipality and cooperating municipalities. The contract is for fixed and loose floormats where loose mats are wanted to be replaced with clean mats in accordance with the contract …

CPV: 30191000 Equipos de oficina excepto mobiliario, 39000000 Mobiliario (incluido el de oficina), complementos de mobiliario, aparatos electrodomésticos (excluida la iluminación) y productos de limpieza, 39500000 Artículos textiles, 39530000 Alfombras, esteras y alfombrillas, 39531000 Alfombras, 39532000 Esteras, 39713400 Máquinas para mantenimiento de pisos, 39713410 Máquinas para limpieza de pisos, 39831300 Limpiasuelos, 44112200 Revestimientos para suelos, 45432130 Trabajo de revestimiento de suelos
Plazo:
28 de enero de 2025 a las 11:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Hire of fixed and loose floormats
Organismo adjudicador:
Oslo kommune v/ Utviklings- og kompetanseetaten
Número de premio:
24/2646

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Nesodden kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Nordre Follo kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Asker kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bærum kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Frogn kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Vestby kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Sporveien AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Sporveien Bussanlegg AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Sporveien T-banen AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Sporveien Trikken AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Hire of fixed and loose floormats
Description : The contracting authority would like to enter into a joint procurement agreement for the hire of fixed and loose mats for Oslo municipality and cooperating municipalities. The contract is for fixed and loose floormats where loose mats are wanted to be replaced with clean mats in accordance with the contract ́s replacement frequency. Fixed mats shall be assembled and replaced in accordance with the contract ́s replacement frequency.
Procedure identifier : 526a8c85-2323-4681-9111-ea3226f80223
Internal identifier : 24/2646
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 39531000 Carpets
Additional classification ( cpv ): 30191000 Office equipment except furniture
Additional classification ( cpv ): 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Additional classification ( cpv ): 39500000 Textile articles
Additional classification ( cpv ): 39530000 Carpets, mats and rugs
Additional classification ( cpv ): 39532000 Mats
Additional classification ( cpv ): 39713400 Floor-maintenance machines
Additional classification ( cpv ): 39713410 Floor-cleaning machines
Additional classification ( cpv ): 39831300 Floor cleaners
Additional classification ( cpv ): 44112200 Floor coverings
Additional classification ( cpv ): 45432130 Floor-covering work

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Oslo

2.1.3 Value

Estimated value excluding VAT : 56 000 000 Norwegian krone
Maximum value of the framework agreement : 100 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : in accordance with national legislation
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Hire of fixed and loose floormats
Description : The contracting authority would like to enter into a joint procurement agreement for the hire of fixed and loose mats for Oslo municipality and cooperating municipalities. The contract is for fixed and loose floormats where loose mats are wanted to be replaced with clean mats in accordance with the contract ́s replacement frequency. Fixed mats shall be assembled and replaced in accordance with the contract ́s replacement frequency.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 39531000 Carpets
Additional classification ( cpv ): 30191000 Office equipment except furniture
Additional classification ( cpv ): 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Additional classification ( cpv ): 39500000 Textile articles
Additional classification ( cpv ): 39530000 Carpets, mats and rugs
Additional classification ( cpv ): 39532000 Mats
Additional classification ( cpv ): 39713400 Floor-maintenance machines
Additional classification ( cpv ): 39713410 Floor-cleaning machines
Additional classification ( cpv ): 39831300 Floor cleaners
Additional classification ( cpv ): 44112200 Floor coverings
Additional classification ( cpv ): 45432130 Floor-covering work
Options :
Description of the options : 1+1 year.

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Oslo

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.5 Value

Estimated value excluding VAT : 56 000 000 Norwegian krone
Maximum value of the framework agreement : 100 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
Description : The company's last Annual Financial Statements including notes, the Board's Annual Report and Audit Report, as well as new information of relevance to the company's fiscal numbers. The contracting authority reserves the right to obtain credit appraisal on its own initiative.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer shall be a legally established company.
Description : Norwegian companies: Company Registration Certificate Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have good experience from equivalent assignments. Equivalent assignments mean assignments with a minimum of 100 delivery points.
Description : Short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery, number of delivery points as well as the name of the contracting authority and a description of the assignment ́s content.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have a relevant quality assurance system for the content of the contract.
Description : A description of the tenderer's quality assurance measures. Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract ́s environmental provisions (see contract point 7.4). This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.
Description : A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation. Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall be suitable to fulfil contractual requirements for due diligence assessments for responsible businesses by contract point 7.5 This means that the tenderer has implemented measures and systems used in the tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption.
Description : A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include: Formal policy/guidelines that cover an obligation to comply with the requirements of responsible business. Formal policy/guidelines for accountability for sub suppliers/supplier chain (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used. Descriptions of the tenderer ́s processes and routines for how the company works with due diligence assessments. Description of how the tenderer will obtain and maintain an overview of the country of origin and production locations for the products that the tenderer offers. Part I Annex 4 Response Form Qualification Requirement: Due diligence assessments for responsible businesses (the document can be submitted in English).
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Total price
Description : Total price
Weight (percentage, exact) : 70
Criterion :
Type : Quality
Name : Apprentices and work inclusion
Description :
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Environment
Description :
Weight (percentage, exact) : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 28/01/2025 11:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 28/01/2025 11:00 +00:00
Information about public opening :
Opening date : 28/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Mediation organisation : Oslo Tingrett
Review organisation : Oslo Tingrett
Organisation providing more information on the review procedures : Oslo kommune v/ Utviklings- og kompetanseetaten
Organisation receiving requests to participate : Oslo kommune v/ Utviklings- og kompetanseetaten
Organisation processing tenders : Oslo kommune v/ Utviklings- og kompetanseetaten

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Registration number : 971183675
Department : Innkjøpstjenester
Postal address : Grensesvingen 6
Town : Oslo
Postcode : 0663
Country : Norway
Contact point : Helen Sæbø
Telephone : +47 95012243
Roles of this organisation :
Buyer
Group leader
Central purchasing body acquiring supplies and/or services intended for other buyers
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : C. J. Hambros plass 4
Town : Oslo
Postcode : 0164
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Mediation organisation

8.1 ORG-0003

Official name : Nesodden kommune
Registration number : 944383565
Town : Nesodden
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : 90629479
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Nordre Follo kommune
Registration number : 922092648
Town : Ski
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Telephone : 95799908
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Asker kommune
Registration number : 920125298
Town : Røyken
Postcode : 3440
Country : Norway
Telephone : 91569774
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : Bærum kommune
Registration number : 935478715
Town : Sandvika
Country : Norway
Telephone : 91585782
Roles of this organisation :
Buyer

8.1 ORG-0007

Official name : Frogn kommune
Registration number : 963999089
Town : Frogn
Country : Norway
Telephone : 41531306
Roles of this organisation :
Buyer

8.1 ORG-0008

Official name : Vestby kommune
Registration number : 943485437
Town : Vestby
Country : Norway
Telephone : 64980152
Roles of this organisation :
Buyer

8.1 ORG-0009

Official name : Sporveien AS
Registration number : 915070434
Town : Oslo
Country : Norway
Telephone : 98207759
Roles of this organisation :
Buyer

8.1 ORG-0010

Official name : Sporveien Bussanlegg AS
Registration number : 881480182
Town : Oslo
Country : Norway
Telephone : 98207759
Roles of this organisation :
Buyer

8.1 ORG-0011

Official name : Sporveien T-banen AS
Registration number : 985057265
Town : oslo
Country : Norway
Telephone : 98207759
Roles of this organisation :
Buyer

8.1 ORG-0012

Official name : Sporveien Trikken AS
Registration number : 985057192
Town : Oslo
Country : Norway
Telephone : 98207759
Roles of this organisation :
Buyer

11. Notice information

11.1 Notice information

Notice identifier/version : 0c2c07a7-4ff3-43b5-bc92-aa81c3e28b68 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 13/12/2024 11:39 +00:00
Notice dispatch date (eSender) : 13/12/2024 13:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00767978-2024
OJ S issue number : 244/2024
Publication date : 16/12/2024