Helen Ltd´s Nuclear energy program - procurement of technical support services

Helen Ltd has initiated a Nuclear energy program with the aim of incorporating nuclear energy into Helen's energy system producing carbon-free district heat and potentially electricity as well. The first phase of the multi-year program evaluates various nuclear plant technologies and suppliers as well as screens potential plant locations. The …

CPV: 71300000 Servicios de ingeniería
Lugar de ejecución:
Helen Ltd´s Nuclear energy program - procurement of technical support services
Organismo adjudicador:
Helen Ltd
Número de premio:
524446

1. Buyer

1.1 Buyer

Official name : Helen Ltd
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Helen Ltd´s Nuclear energy program - procurement of technical support services
Description : Helen Ltd has initiated a Nuclear energy program with the aim of incorporating nuclear energy into Helen's energy system producing carbon-free district heat and potentially electricity as well. The first phase of the multi-year program evaluates various nuclear plant technologies and suppliers as well as screens potential plant locations. The first phase of the program is scheduled to be completed in 2026. Based on the results of the first phase Helen will proceed with the program by detailing the design solutions with preferred plant supplier on a dedicated site(s). To achieve the goals of the program, Helen is looking for experienced and solution oriented partners to support the project in making technical evaluations and specifications and proactively resolving any technical issues in a cooperative and constructive manner. Helen expects from partners capability to lead the works of given assignments and draw holistic conclusions on wide cross disciplinary questions. Technical evaluations and specifications cover e.g. The partner shall have in-depth knowledge of the Finnish nuclear legislation and ability to apply it. The procurement is divided into Parts 1 and 2: Part 1 – Nuclear & radiation safety and licensing : • Evaluation of nuclear and radiation safety aspects in design o compatibility of design solutions with the Finnish regulations and guidelines o compatibility of design solutions with international regulations, guidelines and standards • Review of safety related licensing and design documentation, e.g. PSAR and FSAR • Execution of deterministic safety analyses • Probabilistic safety assessments Part 2 – Plant technology, production and construction: • Evaluation of plant alternatives production capabilities and operational aspects • Evaluation of the technical characteristics of the plant alternatives, (technical disciplines) o compatibility of design solutions with international regulations and standards o compatibility of design solutions with Finnish regulations and guidelines o design processes and design management • Evaluation of the facility's operability, usability and life cycle management (maintenance, waste, etc.) • Evaluation of the facility's constructability and the cost-effectiveness of design solutions • Evaluation and characterization of the plant site alternatives and plant-site compatibility Tenderer can offer either Part 1 or Part 2 or both Parts. During execution of the technical support services, the technical evaluations and specifications will be conducted following Helen Oy's instructions using Helen Oy's structure and criteria set for evaluation. Partner shall have inhouse engineering capabilities to design facilities and conduct nuclear and radiation safety related analyzes. The contract period is two (2) years. The agreement includes an option to extend the contract twice for two (2) year each, making it valid for a maximum of six (6) years. The Client has the sole and exclusive right to decide on the implementation of each extension. The estimated value of the procurement is approximately 2 500 000,- Euros (excluding VAT) per year. The estimated maximum value of the services delivered under the Framework Agreement in six (6) years is 15 000 000,- Euros (excluding VAT). The values of the Assignments based on the Framework Agreement made by the Client vary between approximately 2 000,- - 500 000,- Euros (excluding VAT) per Assignment.
Procedure identifier : d289eeee-b54f-4857-abeb-8c19485bcca5
Internal identifier : 524446
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The procurement procedure is a negotiating procedure in accordance with Section 38 of the Act on Procurements and Concession Contracts of Entities Operating in the Water and Energy Supply, Transport and Postal Services Sector (1398/2016). In this procedure, the Contracting Entity publishes a procurement notice based on which candidates can submit a request to participate. The Contracting Entity selects the tenderers for the competition based on the requests to participate. Only the tenderers selected for the competition participate in the negotiations and can submit a tender. The Client will select the two (2) best-performing tenderers (those who received the highest scores) as suppliers for both Parts 1 and 2 for the Framework Agreement. If the scores of the 2nd and 3rd tenders are the same, the Client will include both tenderers in the Framework Agreement for that Part. If there are only 1 tender or acceptable tender for the Part, only one supplier will be selected for the Framework Agreement for the Part. A preliminary schedule (estimates, subject to changes) for this procurement: November, 2024 EU Procurement Notification November-December, 2024 Decision on selection of Tenderer Candidates for this competitive bidding December, 2024 Submission of Preliminary RFQ January, 2025 Negotiation round (oral or written) February, 2025 Submission of Final RFQ March, 2025 Comparison of tenders, selection of Suppliers and decision of procurement. The Framework Agreements will be signed as soon as it is possible taking into account laws and regulations. The Client (Helen) reserves the right to make the purchase decision based on preliminary offers without actual (oral) negotiations. Decision can be made if Helen receives at least one tender/Part that meets the technical and commercial conditions given by Helen. Alternatively, the decision can be made if Helen receives a tender or tenders that are not completely in accordance with the Helen's requirements, but it/they are possible to accept on the basis of written supplements, i.e. negotiations are not needed. The Client reserves the right to carry out the negotiations without actual oral negotiations by asking in writing during the preliminary RFQ phase questions and specifying the answers in the final RFQ.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.3 Value

Maximum value of the framework agreement : 15 000 000 Euro

2.1.4 General information

Additional information : The Client will select the two (2) best-performing tenderers (those who received the highest scores) as suppliers for both Parts 1 and 2 for the Framework Agreement. If the scores of the 2nd and 3rd tenders are the same, the Client will include both tenderers in the Framework Agreement for that Part. If there are only 1 tender or acceptable tender for the Part, only one supplier will be selected for the Framework Agreement for the Part. The Client will place Assignments (orders) based on this Framework Agreement primarily according to the result of the ranking of the competitive bidding. The Client has the right to deviate from the ranking if the planned project Assignment requires specific expertise or if Supplier´s previous experience with the project can be utilized. Additionally, the Client has the right to consider the sufficiency of the Supplier´s known resources to meet the required schedule and has the right to select the most appropriate Supplier from the Agreement’s Consultants for each Assignment as deemed suitable from the Client's perspective. The Frame Agreement does not include a minimum purchase obligation, and the Client is not committed to ordering the services specified in the Frame Agreement from the Supplier.
Legal basis :
Directive 2014/25/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The economic operator can confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Part 1 – Nuclear & radiation safety and licensing
Description : • Evaluation of nuclear and radiation safety aspects in design: o compatibility of design solutions with the Finnish regulations and guidelines o compatibility of design solutions with international regulations, guidelines and standards • Review of safety related licensing and design documentation, e.g. PSAR and FSAR • Execution of deterministic safety analyses • Probabilistic safety assessments
Internal identifier : 1.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services
Options :
Description of the options : The agreement includes an option to extend the contract twice for two (2) year each (= 2 + 2 years).

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 72 Month

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The agreement includes an option to extend the contract twice for two (2) year each (= 2 + 2 years).

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains
Social objective promoted : Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Professional Indemnity Insurance or Liability Insurance
Description : Please, see the ESPD-form
Criterion :
Type : Economic and financial standing
Name : Information regarding the turnover of the Candidate
Description : Please, see the ESPD-form.
Criterion :
Type : Economic and financial standing
Name : Trade sanctions
Description : Please, see the ESPD-form.
Criterion :
Type : Economic and financial standing
Name : Economic or financial requirement and a description
Description : Please, see the ESPD-form.
Criterion :
Type : Other
Name : Quality assurance standard requirement
Description : Please, see the ESPD-form.
Criterion :
Type : Suitability to pursue the professional activity
Name : Registration to the necessary registers
Description : Please, see the ESPD-form.
Criterion :
Type : Technical and professional ability
Name : References
Description : Please, see the ESPD-form.

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Hourly rates. 50 - 70 points. Will specified at later stage of competitive bidding.
Weight (points, exact) : 60
Criterion :
Type : Quality
Name :
Description : Competence, experience. 30 - 50 points. Will specified at later stage of competitive bidding.
Weight (points, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 12/11/2024 21:59 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 21/11/2024 21:59 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Please, see the procurement documents.
Electronic invoicing : Required
Financial arrangement : Please, see the procurement documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 2
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Helen Ltd
TED eSender : Hansel Oy (Hilma)

5.1 Lot technical ID : LOT-0002

Title : Part 2 – Plant technology, production and construction
Description : • Evaluation of plant alternatives production capabilities and operational aspects • Evaluation of the technical characteristics of the plant alternatives, (technical disciplines): o compatibility of design solutions with international regulations and standards o compatibility of design solutions with Finnish regulations and guidelines o design processes and design management • Evaluation of the facility's operability, usability and life cycle management (maintenance, waste, etc.) • Evaluation of the facility's constructability and the cost-effectiveness of design solutions • Evaluation and characterization of the plant site alternatives and plant-site compatibility
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71300000 Engineering services
Options :
Description of the options : The agreement includes an option to extend the contract twice for two (2) year each (= 2 + 2 years).

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 72 Month

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The agreement includes an option to extend the contract twice for two (2) year each (= 2 + 2 years).

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains
Social objective promoted : Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Professional Indemnity Insurance or Liability Insurance
Description : Please, see the ESPD-form
Criterion :
Type : Economic and financial standing
Name : Information regarding the turnover of the Candidate
Description : Please, see the ESPD-form
Criterion :
Type : Economic and financial standing
Name : Trade sanctions
Description : Please, see the ESPD-form
Criterion :
Type : Economic and financial standing
Name : Economic or financial requirement and a description
Description : Please, see the ESPD-form
Criterion :
Type : Other
Name : Quality assurance standard requirement
Description : Please, see the ESPD-form
Criterion :
Type : Suitability to pursue the professional activity
Name : Registration to the necessary registers
Description : Please, see the ESPD-form
Criterion :
Type : Technical and professional ability
Name : References
Description : Please, see the ESPD-form

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Hourly rates. 50 - 70 points. Will specified at later stage of competitive bidding.
Weight (points, exact) : 60
Criterion :
Type : Quality
Name :
Description : Competence, experience. 30 - 50 points. Will specified at later stage of competitive bidding.
Weight (points, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 12/11/2024 21:59 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 21/11/2024 21:59 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Please, see the procurement documents.
Electronic invoicing : Required
Financial arrangement : Please, see the procurement documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 2
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Helen Ltd
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Helen Ltd
Registration number : 2630573-4
Postal address : Kampinkuja 2
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Helen, Procurement
Telephone : +358 96171
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 26bdb14d-2eff-4670-8a24-507073c63866 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/11/2024 12:46 +00:00
Notice dispatch date (eSender) : 05/11/2024 12:46 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00675824-2024
OJ S issue number : 216/2024
Publication date : 06/11/2024