Full text digitization

The assignment includes data conversion within the digitization process of KB’s and other entities’ primary information resources, and pertains to full text digitization of Dutch publications (titles). At present, the KB is mainly having Dutch books and periodicals digitized that are published after the year 1800. Source files before 1800 …

CPV: 30111000 Procesadores de texto, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72212000 Servicios de programación de software de aplicación, 79000000 Servicios a empresas: legislación, mercadotecnia, asesoría, selección de personal, imprenta y seguridad, 79550000 Servicios de mecanografía, tratamiento de textos y autoedición, 79999100 Servicios de escaneado
Lugar de ejecución:
Full text digitization
Organismo adjudicador:
Koninklijke Bibliotheek
Número de premio:
1

1. Buyer

1.1 Buyer

Official name : Koninklijke Bibliotheek
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Recreation, culture and religion

2. Procedure

2.1 Procedure

Title : Full text digitization
Description : The assignment includes data conversion within the digitization process of KB’s and other entities’ primary information resources, and pertains to full text digitization of Dutch publications (titles). At present, the KB is mainly having Dutch books and periodicals digitized that are published after the year 1800. Source files before 1800 are usually more difficult to convert due to the poorer quality of the files, owing to the script and characters. This material requires the Contracting Party to adopt a different approach and often involves manual processing or finishing. The value of the Framework Agremeent is max $1.030.000
Procedure identifier : b858bd33-74fe-4b51-9f59-422905617424
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 79550000 Typing, word-processing and desktop publishing services

2.1.2 Place of performance

Country : Netherlands
Anywhere in the given country
Additional information : Location of contractor

2.1.3 Value

Estimated value excluding VAT : 900 000 US dollar

2.1.4 General information

Additional information : See tender documents.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Full text digitization
Description : See descriptive document
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79999100 Scanning services
Additional classification ( cpv ): 30111000 Word processors
Additional classification ( cpv ): 72212000 Programming services of application software
Additional classification ( cpv ): 79550000 Typing, word-processing and desktop publishing services
Options :
Description of the options : Extension options

5.1.2 Place of performance

Country : Netherlands
Anywhere in the given country
Additional information : Location of contractor

5.1.3 Estimated duration

Duration : 12 Month

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : Max three extensions each of 12 months

5.1.5 Value

Estimated value excluding VAT : 900 000 US dollar

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Price per ideal page, see also chapters 4 and 5 of the descriptive document
Weight (points, exact) : 20
Criterion :
Type : Quality
Name : Quality
Description : See chapters 4 and 5 of the descriptive document
Weight (points, exact) : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 20 days

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Koninklijke Bibliotheek
Organisation providing additional information about the procurement procedure : Koninklijke Bibliotheek
Organisation providing more information on the review procedures : Koninklijke Bibliotheek
Organisation signing the contract : Koninklijke Bibliotheek

6. Results

Maximum value of the framework agreements in this procedure : 1 030 000 US dollar
Approximate value of the framework agreements : 900 000 US dollar

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 1 030 000 US dollar
Re-estimated value of the framework agreement : 900 000 US dollar

6.1.2 Information about winners

Winner :
Official name : SPi Technologies Inc.
Tender :
Tender identifier : 1
Identifier of lot or group of lots : LOT-0000
The tender was ranked : no
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : CON-0001
Title : P1 Full text digitization
Date on which the winner was chosen : 19/12/2024
Date of the conclusion of the contract : 19/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Koninklijke Bibliotheek

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders from micro, small or medium tenderers
Number of tenders or requests to participate received : 0
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Range of tenders :
Value of the lowest admissible tender : 556 800 US dollar
Value of the highest admissible tender : 556 801 US dollar

8. Organisations

8.1 ORG-0001

Official name : Koninklijke Bibliotheek
Registration number : 2100393
Postal address : Pr Willem-Alexanderhof 5
Town : 'S-GRAVENHAGE
Postcode : 2595BE
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Contact point : Thomas Knol
Telephone : +31 703140310
Fax : +31 703140450
Internet address : http://www.kb.nl
Other contact points :
Official name : Rechtbank Den-Haag
Town : Den-Haag
Postcode : 2595 AJ
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Review organisation
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : SPi Technologies Inc.
Size of the economic operator : Large
Registration number : 231-220-052
Postal address : SPi Building, Pascor Drive, Sto. Niño 0
Town : Parañaque City
Postcode : 1700
Country : Philippines
Contact point : Romeo Mercado
Internet address : http://www.straive.com
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 6ffa6f54-5fb9-4262-a9f1-6fd7f4ef2671 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 20/12/2024 11:43 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00790543-2024
OJ S issue number : 249/2024
Publication date : 23/12/2024