Framework Contract for the Provision of Services and Equipment in the field of Audio-visual and Conference Technology

Inter-institutional framework contract for the provision of services in the field of consultancy, design, installation, support, maintenance and rental of audio-visual and conference (AV&C) services, together with the supply of AV&C equipment and associated software. Consultancy services in the field of audio-visual and conference (AV&C), including consultancy (incl. feasibility studies, …

CPV: 51310000 Servicios de instalación de equipos de radio, televisión, sonido y vídeo, 71316000 Servicios de consultoría en telecomunicaciones, 71313200 Servicios de consultoría en aislamiento acústico y acústica arquitectural, 71621000 Servicios de ensayo o consultoría técnicos, 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72212730 Servicios de desarrollo de software de seguridad, 72225000 Servicios de evaluación y revisión de la garantía de calidad del sistema, 71320000 Servicios de diseño técnico, 71350000 Servicios científicos y técnicos relacionados con la ingeniería, 72224000 Servicios de consultoría en gestión de proyectos, 79314000 Estudio de viabilidad, 32321200 Equipo audiovisual, 32300000 Receptores de televisión y radio, y aparatos de grabación o reproducción de sonido o imagen, 32320000 Equipo audiovisual y de televisión, 32321300 Materiales audiovisuales, 32340000 Micrófonos y altavoces, 32350000 Partes de equipo de sonido y vídeo, 32323300 Equipo de vídeo, 51300000 Servicios de instalación de equipos de comunicaciones, 50300000 Servicios de reparación, mantenimiento y servicios asociados relacionados con ordenadores personales, equipo de oficina, telecomunicaciones y equipo audiovisual, 45314000 Instalación de equipo de telecomunicaciones, 50340000 Servicios de reparación y mantenimiento de equipos audiovisual y óptico, 79952000 Servicios de eventos, 48515000 Paquetes de software de videoconferencia, 64224000 Servicios de teleconferencia, 92111310 Producción de películas de entretenimiento, 92312110 Servicios artísticos de productores de teatro, 32351000 Accesorios para equipo de sonido y vídeo
Lugar de ejecución:
Framework Contract for the Provision of Services and Equipment in the field of Audio-visual and Conference Technology
Organismo adjudicador:
European Commission, DG SCIC - Interpretation
Número de premio:
EC-SCIC/2025/OP/0001-PIN

1. Buyer

1.1 Buyer

Official name : European Commission, DG SCIC - Interpretation
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework Contract for the Provision of Services and Equipment in the field of Audio-visual and Conference Technology
Description : Inter-institutional framework contract for the provision of services in the field of consultancy, design, installation, support, maintenance and rental of audio-visual and conference (AV&C) services, together with the supply of AV&C equipment and associated software.
Internal identifier : EC-SCIC/2025/OP/0001-PIN

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 51310000 Installation services of radio, television, sound and video equipment

2.1.3 Value

Estimated value excluding VAT : 142 000 000 Euro

2.1.4 General information

Additional information : The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Tenderers who are interested to apply for lot 1 may not apply for the other lots. Provision of services can be requested in all EU Member States, Candidate Countries and EFTA Countries territories. The main places of delivery are the headquarters of the European Institutions, Bodies and Agencies in the European Union.This prior information notice announces the intention of the contracting authority to publish a future call for tenders. No other information or documents are available at this stage. Interested economic operators are invited to subscribe at the link https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/23ad8624-4139-4e89-a393-9c3826810e1c-PIN in order to get notified when the contract notice and all the procurement documents, including the tender specifications, are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

3. Part

3.1 Part technical ID : PAR-0001

Title : Lot 1 Consultancy, conceptual design and quality control for audio-visual and conference installations
Description : Consultancy services in the field of audio-visual and conference (AV&C), including consultancy (incl. feasibility studies, conceptual design, functional analysis, security, project management etc.) for defining an AV&C strategy, describe work/assistance/support processes, create AV&C conceptual designs, plan AV&C projects, follow up AV&C projects and services. This should also include AV&C training. Quality control of AV&C services, operations, maintenance, and installations. Security and risk evaluation of AV&C services and installations. Acoustics study, sound quality.

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71316000 Telecommunication consultancy services
Additional classification ( cpv ): 71313200 Sound insulation and room acoustics consultancy services
Additional classification ( cpv ): 71621000 Technical analysis or consultancy services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212730 Security software development services
Additional classification ( cpv ): 72225000 System quality assurance assessment and review services
Additional classification ( cpv ): 71320000 Engineering design services
Additional classification ( cpv ): 71350000 Engineering-related scientific and technical services
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79314000 Feasibility study

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 9 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Tenderers who are interested to apply for lot 1 may not apply for the other lots.

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

3.1 Part technical ID : PAR-0002

Title : Lot 2 Acquisition of audio-visual and conference equipment
Description : Acquisition of audio-visual and conference (AV&C) equipment and related services

3.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 32321200 Audio-visual equipment
Additional classification ( cpv ): 32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
Additional classification ( cpv ): 32320000 Television and audio-visual equipment
Additional classification ( cpv ): 32321300 Audio-visual materials
Additional classification ( cpv ): 32340000 Microphones and loudspeakers
Additional classification ( cpv ): 32350000 Parts of sound and video equipment
Additional classification ( cpv ): 32323300 Video equipment
Additional classification ( cpv ): 51310000 Installation services of radio, television, sound and video equipment
Additional classification ( cpv ): 51300000 Installation services of communications equipment

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 64 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

3.1 Part technical ID : PAR-0003

Title : Lot 3 Installation, maintenance and repair of audio-visual and conference equipment
Description : Provision of AV&C Installation and maintenance services including: Implementation specifications; Consumables related to AV&C installation and maintenance; Temporary replacement of AV&C equipment during repair period; Repair outside warranty; Transport of AV&C Equipment between premises of EU Institutions; AV&C Programming; Operating of fixed AV&C installations; Managed services (“all-in AV solution” including equipment, installation, monitoring, and maintenance service); Provision of AV&C Training on fixed installations; Dismantling and moving AV&C installations/equipment.

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Additional classification ( cpv ): 32350000 Parts of sound and video equipment
Additional classification ( cpv ): 71320000 Engineering design services
Additional classification ( cpv ): 71350000 Engineering-related scientific and technical services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212730 Security software development services
Additional classification ( cpv ): 45314000 Installation of telecommunications equipment
Additional classification ( cpv ): 50340000 Repair and maintenance services of audio-visual and optical equipment
Additional classification ( cpv ): 51310000 Installation services of radio, television, sound and video equipment

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 36 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

3.1 Part technical ID : PAR-0004

Title : Lot 4 Rental and operation of audio-visual and conference equipment
Description : Provision of rental and operating services including: Rental of AV&C equipment and services for events and conferences; Installation, operation and de-installation of rented equipment; Assessment of the AV&C equipment and services necessary to fit the requirements of the conference organisation; Provision of a remote meeting platform solution allowing to add remote users to a meeting, or a conference organised in a meeting room or at an event with interpretation option.

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 48515000 Video conferencing software package
Additional classification ( cpv ): 64224000 Teleconferencing services
Additional classification ( cpv ): 92111310 Entertainment film production
Additional classification ( cpv ): 92312110 Theatrical producer entertainment services
Additional classification ( cpv ): 32351000 Accessories for sound and video equipment
Additional classification ( cpv ): 32321200 Audio-visual equipment

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 33 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG SCIC - Interpretation
Registration number : COM
Department : SCIC.C - Resources and Corporate Services
Postal address : Rue de la Loi 107
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : abc4f210-d304-43b8-9ab1-963721a703ee - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 14/02/2025 11:50 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00105388-2025
OJ S issue number : 33/2025
Publication date : 17/02/2025
Estimated date of publication of a contract notice within this procedure : 02/05/2025