Framework agreement for electric bicycle for bike-share - K24-39

This procurement entails a framework agreement for electric bicycle for bike-share. The estimated maximum value of the agreement is 99 MNOK, ex. VAT. The length of this agreement is 2 years, with an option to extend 1+1 years, so that the maximum length is 4 years. This procurement entails a …

CPV: 31110000 Motores eléctricos, 31600000 Equipo y aparatos eléctricos, 31700000 Material electrónico, electromecánico y electrotécnico, 34430000 Bicicletas, 34432000 Partes y accesorios para bicicletas
Plazo:
21 de febrero de 2025 a las 11:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Framework agreement for electric bicycle for bike-share - K24-39
Organismo adjudicador:
Kolumbus AS
Número de premio:
2024/822

1. Buyer

1.1 Buyer

Official name : Kolumbus AS
Legal type of the buyer : Public undertaking, controlled by a regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework agreement for electric bicycle for bike-share - K24-39
Description : This procurement entails a framework agreement for electric bicycle for bike-share. The estimated maximum value of the agreement is 99 MNOK, ex. VAT. The length of this agreement is 2 years, with an option to extend 1+1 years, so that the maximum length is 4 years.
Procedure identifier : 5236565d-fd38-452c-8bbe-871bfa8d3ed6
Internal identifier : 2024/822
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Open procedure as stated in directive 2014/24/EU article 27.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34430000 Bicycles
Additional classification ( cpv ): 31110000 Electric motors
Additional classification ( cpv ): 31600000 Electrical equipment and apparatus
Additional classification ( cpv ): 31700000 Electronic, electromechanical and electrotechnical supplies
Additional classification ( cpv ): 34432000 Parts and accessories for bicycles

2.1.2 Place of performance

Country subdivision (NUTS) : Rogaland ( NO0A1 )
Additional information : Primarily in the cities Stavanger, Sandnes, Sola and Randaberg, but also in 8 smaller municipalities. In total 12 municipalities are a part of the City Bike program.

2.1.3 Value

Estimated value excluding VAT : 99 000 000 Norwegian krone
Maximum value of the framework agreement : 99 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the economic operator in in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Bankruptcy : Is the economic operator bankrupt? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Corruption : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator. "
Arrangement with creditors : Is the economic operator in arrangement with creditors? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Participation in a criminal organisation : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).
Agreements with other economic operators aimed at distorting competition : Has the economic operator entered into agreements with other economic operators aimed at distorting competition?
Breaching of obligations in the fields of environmental law : Has the economic operator, to its knowledge, breached its obligations in the field of environmental law? As referred to for the purposes of this procurement in national law, in the relevant notice or the procurement documents or in Article 18(2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15).
Fraud : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in human beings and protecting its victims, and replacing Council Framework Decision 2002/629/JHA (OJ L 101, 15.4.2011, p. 1).
Insolvency : Is the economic operator the subject of insolvency or winding-up? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Breaching of obligations in the fields of labour law : Has the economic operator, to its knowledge, breached its obligations in the field of labour law? As referred to for the purposes of this procurement in national law, in the relevant notice or the procurement documents or in Article 18(2) of Directive 2014/24/EU.
Assets being administered by liquidator : Are the assets of the economic operator being administered by a liquidator or by the court? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Can the economic operator confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award?
Purely national exclusion grounds : Accepted fine for criminal behaviour, cf. FOA § 24-2 (2) a-f Grave misconduct and other serious professional faults that may raise doubts about the supplier's professional integrity, cf. FOA § 24-2 (3) i
Conflict of interest due to its participation in the procurement procedure : Is the economic operator aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure?
Direct or indirect involvement in the preparation of this procurement procedure : Has the economic operator or an undertaking related to it advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure?
Guilty of grave professional misconduct : Is the economic operator guilty of grave professional misconduct? Where applicable, see definitions in national law, the relevant notice or the procurement documents.
Early termination, damages or other comparable sanctions : Has the economic operator experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract?
Breaching of obligations in the fields of social law : Has the economic operator, to its knowledge, breached its obligations in the field of social law? As referred to for the purposes of this procurement in national law, in the relevant notice or the procurement documents or in Article 18(2) of Directive 2014/24/EU.
Payment of social security contributions : Has the economic operator breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Business activities are suspended : Are the business activities of the economic operator suspended? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Payment of taxes : Has the economic operator breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment?
Terrorist offences or offences linked to terrorist activities : Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Articles 1 and 3 of Council Framework Decision of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). This exclusion ground also includes inciting or aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Framework agreement for electric bicycle for bike-share - K24-39
Description : This procurement entails a framework agreement for electric bicycle for bike-share. The estimated maximum value of the agreement is 99 MNOK, ex. VAT. The length of this agreement is 2 years, with an option to extend 1+1 years, so that the maximum length is 4 years.
Internal identifier : 2024/822

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34430000 Bicycles
Additional classification ( cpv ): 31110000 Electric motors
Additional classification ( cpv ): 31600000 Electrical equipment and apparatus
Additional classification ( cpv ): 31700000 Electronic, electromechanical and electrotechnical supplies
Additional classification ( cpv ): 34432000 Parts and accessories for bicycles
Options :
Description of the options : 1+1 years

5.1.2 Place of performance

Country subdivision (NUTS) : Rogaland ( NO0A1 )
Additional information : Primarily in the cities Stavanger, Sandnes, Sola and Randaberg, but also in 8 smaller municipalities. In total 12 municipalities are a part of the City Bike program.

5.1.3 Estimated duration

Duration : 4 Year

5.1.5 Value

Estimated value excluding VAT : 99 000 000 Norwegian krone
Maximum value of the framework agreement : 99 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Economic and financial situation
Description : The supplier shall have sufficient economic strength to be able to fulfil the contract. The supplier is to submit annual accounts including notes with the directors’ report and auditor’s report from 2023 and 2022. If it is necessary to document sufficient economic strength, the supplier may also submit the preliminary account for 2024. Contracting authority reserves the right to obtain and use a credit rating from Experian. Economic strength is assessed according to turnover, net profit ratio, return on investments and liquidity ratio.
Use of this criterion : Used
Criterion :
Type : Other
Name : It satisfies all the required selection criteria
Description : It satisfies all the required selection criteria indicated in the relevant notice or in the procurement documents referred to in the notice.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Fulfillment of obligations related to the payment of taxes, VAT, or similar payments.
Description : The supplier shall fulfil obligations relating to the payment of taxes, VAT or similar payments under the laws of Norway or the relevant State in which the supplier is established. The supplier is to document this by submitting a tax certificate, no older than six months calculated from the deadline for the delivery of the tender. For more information regarding this requirement, see section 6.3.3 in Procurement document.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Organisational and legal position
Description : The supplier shall be a legally established company. The supplier is to document this by submitting a company certificate of registration. For Norwegian suppliers, the contracting authority obtains a company certificate from Brønnøysundregisteret. The Norwegian suppliers must therefore not submit a company certificate. Foreign suppliers however must submit a confirmation that the supplier is registered in a trade register or a register of business enterprise in accordance with the laws of the state where the supplier is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Sufficient capability to perform the contract
Description : The supplier shall have sufficient capability to perform the contract. To document this the supplier must submit a short descriptio of the organisation, including: • A description of the company’s core competence related to the scope of delivery • A description of the company’s organisation • A description of how the supplier is organised for the fulfilment of this contract
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience from relevant and comparable deliveries
Description : The supplier must have experience from relevant and comparable deliveries. “Relevant and comparable deliveries” entails development, production, delivery of bicycles and spare parts according to internal or the customer’s external specifications. It is not necessary for the supplier to have delivered all elements in the same delivery, but the list of relevant deliveries must overall document the sough-after experience. To document this the supplier shall submit a list of 3 relevant deliveries from the last 3 year. The supplier must do this by filling out Annex 3 Template for reference projects.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Quality management system
Description : The supplier must have a documented quality management system. To document this the supplier must submit a description of the supplier’s methods for quality assurance. If the supplier is certified in accordance with ISO 9001 or equivalent quality management system certification, it is sufficient to submit a copy of a valid certificate.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Total cost
Description : The award criterion will be evaluated based on the total purchase price in Appendix 3 Annex C1 Suppliers prices on bicycles and spare parts. For evaluation purposes the total purchase price consists of the price items in the Excel sheet titled “Overview”. All prices in Appendix 3 Annex C1 must be in NOK excluding VAT.
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name : Delivery of the first order
Description : The award criterion will be evaluated based on an overall assessment of the following points listed in order of priority: 1. Time of delivery for the first order (1000 bikes). Early delivery will receive positive evaluation. 2. Project plan that clearly describes the planned activities and milestones in regards to and towards delivery of the first order. Bysykkelen will evaluate the certainty of the project plan, hereunder key activities, the interplay between these activities and other related activities and critical elements. How the tenderer intends to involve Bysykkelen will also be taken into account. For elements that must be considered and included in the project plan, see Appendix 1 Requirement specification section 2.1 and 6. The supplier must describe the interplay between these elements and the rest of the project plan. The mere inclusion of the elements in 2.1 and 6 will not be rewarded in the evaluation, since these elements are mandatory.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 13/02/2025 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=40517

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 21/02/2025 11:00 +00:00
Deadline until which the tender must remain valid : 97 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : Directive 2014/24/EU article 56 nr. 3
Information about public opening :
Opening date : 21/02/2025 11:01 +00:00
Place : -
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : See Standard terms and conditions for framework agreement regarding the purchase of goods section section 6 and section 7, Appendix 3 and Appendix 3 Annex C1.
Information about review deadlines : After the contract award, there will be a standstill period of 10 days. The detailed date will be in the award- and orientation letters.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Sør-Rogaland tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Sør-Rogaland tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Sør-Rogaland tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Sør-Rogaland tingrett
Organisation providing additional information about the procurement procedure : Kolumbus AS
Organisation providing offline access to the procurement documents : Kolumbus AS
Organisation providing more information on the review procedures : Kolumbus AS
Organisation receiving requests to participate : Kolumbus AS
Organisation processing tenders : Kolumbus AS

8. Organisations

8.1 ORG-0001

Official name : Kolumbus AS
Registration number : 914749360
Department : Kolumbus AS
Postal address : Jernbaneveien 9
Town : Stavanger
Postcode : 4005
Country : Norway
Contact point : Svein Arild Skjæveland
Telephone : +4751925200
Internet address : https://kolumbus.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Sør-Rogaland tingrett
Registration number : 926 723 448
Postal address : Postboks 159
Town : Stavanger
Postcode : 4001
Country subdivision (NUTS) : Rogaland ( NO0A1 )
Country : Norway
Telephone : 52 00 46 00
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

11. Notice information

11.1 Notice information

Notice identifier/version : 7c55ba64-09e5-48b9-95ef-b8d0e72377b7 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 18/12/2024 14:05 +00:00
Notice dispatch date (eSender) : 18/12/2024 14:05 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00782337-2024
OJ S issue number : 248/2024
Publication date : 20/12/2024