Framework agreement fire alarm centres, management systems and smoke hatches - inspections and maintenance.

Tromsø municipality shall procure a new service contract where the main emphasis will be service and inspection of already installed fire alarm centres, guiding systems and smoke hatches. This can also lead to the procurement of materials in connection with investments and improvements to defects after inspections. Tromsø municipality needs …

CPV: 50000000 Servicios de reparación y mantenimiento, 31600000 Equipo y aparatos eléctricos, 31620000 Aparatos de señalización acústica o visual, 31625100 Sistemas de detección de incendios, 31625200 Sistemas de avisador de incendios, 31625000 Avisadores eléctricos de protección contra robos e incendios
Plazo:
19 de noviembre de 2024 a las 11:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Framework agreement fire alarm centres, management systems and smoke hatches - inspections and maintenance.
Organismo adjudicador:
Tromsø kommune
Número de premio:
24/64

1. Buyer

1.1 Buyer

Official name : Tromsø kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework agreement fire alarm centres, management systems and smoke hatches - inspections and maintenance.
Description : Tromsø municipality shall procure a new service contract where the main emphasis will be service and inspection of already installed fire alarm centres, guiding systems and smoke hatches. This can also lead to the procurement of materials in connection with investments and improvements to defects after inspections.
Procedure identifier : 91b81e65-b29c-4053-9781-d394e6847951
Internal identifier : 24/64
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 31600000 Electrical equipment and apparatus
Additional classification ( cpv ): 31620000 Sound or visual signalling apparatus
Additional classification ( cpv ): 31625100 Fire-detection systems
Additional classification ( cpv ): 31625200 Fire-alarm systems

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Tromsø municipality

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
The tenderer must submit tenders for all lots

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Fire alarm centres, reading systems and smoke hatches - k.
Description : Tromsø municipality needs a framework agreement that includes inspections, service and maintenance of fire alarm systems, management systems and smoke hatches in Tromsø municipality ́s properties. Inspections shall be carried out in accordance with current standards and regulations.  The framework agreement will also apply if the current properties operated by Tromsø municipality are transferred to a municipal company. The framework agreement will also apply for properties that Tromsø municipality and municipal companies acquire during the framework agreement period.  The contracting authority ́s need consists primarily of inspections and service of existing installations and, thus, improvements to defects uncovered by the inspections.  Furthermore, the contracting authority needs the contract to cover investments in cases where the contracting authority considers it most cost efficient to replace the entire facility rather than improve deviations from inspections. See the standard contract point 2.5 for further information on conceptual claims etc. The contracting authority currently has a separate service and control contract for sprinkler installations. Control and service connected to this will not be included in this contract.
Internal identifier : 24/64

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 31600000 Electrical equipment and apparatus
Additional classification ( cpv ): 31620000 Sound or visual signalling apparatus
Additional classification ( cpv ): 31625000 Burglar and fire alarms
Additional classification ( cpv ): 31625100 Fire-detection systems
Additional classification ( cpv ): 31625200 Fire-alarm systems

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Tromsø municipality

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 31/12/2025

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : The organisational and legal position of the tenderer.
Description : Requirement: Tenderers shall document that the company is legally established and registered in a company register or a commerce register in the member state in which the tenderer is established. Documentation requirement: Tenderers shall document this by presenting documentation that shows that the tenderer is registered in a trade register, trade register or other company register as prescribed by the law of the country where the tenderer is established, for example the Brønnøysund Register Centre.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Payment of tax, VAT and other public duties.
Description : Requirement: Tenderers must have their tax, payroll tax and VAT payments in order. Tenderers must not have significant arrears. Documentation requirement:  The certificate must not be more than six months old. The certificate must not be older than six months calculated from the deadline for receipt of tenders.  Tenderers from other EEA countries, countries included in the GPA agreement or a free trade agreement with EFTA/Norway shall enclose equivalent certificates or other statutory documentation from equivalent authorities in the country where the tenderer has its headquarters.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Financial capacity
Description : Requirement: The tenderer shall have sufficient economic and financial capacity to be able to fulfil the contract. Credit rating equivalent to A or better, measured against the AAA Soliditet's scale - or equivalent score.  Documentation requirement: Credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service.  If a tenderer has a justifiable reason for not submitting the documentation that the contracting authority has required, he can document his economic and financial capacity by presenting any other document of relevance to the company's fiscal figures/economy and which the contracting authority deems suitable. Tenderers shall justify why they cannot submit the documentation that the contracting authority has required.
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Experience from equivalent assignments
Description : Requirement: Tenderers shall have sufficient experience of a relevant nature and degree of difficulty from previous assignments.  Documentation: Tenderers shall document relevant experience by presenting a minimum of three reference assignments from the last ten years calculated from the tender deadline. The contracting authorities shall be specified with contact information. Tenderers who are newly established and cannot therefore present references, must substantiate in another way that the tenderer is suitable for fulfilment of the contract. The assignments shall be completed and handed over to the contracting authority. The reference assignments cannot be older than 10 years, but assignments that have started more than 5 years ago and completed less than 10 years ago are approved.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Environmental management system
Description : Requirement: The tenderer shall have procedures for reducing damaging environmental impact when carrying out the assignment. Documentation: Certification in accordance with EMAS, ISO or the Eco-lighthouse programme will be accepted as documentation. Other documentation will also be accepted if the routines and measures are sufficient to take into account and reduce the damaging environmental impact. Tenderers shall state where the routines and measures are given in the documentation.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.11 Procurement documents

Deadline for requesting additional information : 11/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=33788

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 19/11/2024 11:00 +00:00
Deadline until which the tender must remain valid : 91 Day
Information about public opening :
Opening date : 19/11/2024 12:00 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

5.1 Lot technical ID : LOT-0002

Title : General requirements
Description : Qualification requirements, requirements and award criteria.
Internal identifier : 24/64

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 31600000 Electrical equipment and apparatus
Additional classification ( cpv ): 31620000 Sound or visual signalling apparatus
Additional classification ( cpv ): 31625100 Fire-detection systems
Additional classification ( cpv ): 31625200 Fire-alarm systems

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Tromsø municipality

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 31/12/2025

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Payment of tax, VAT and other public duties.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : The organisational and legal position of the tenderer.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Financial capacity
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Environmental management system
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience from equivalent assignments
Use of this criterion : Used

5.1.11 Procurement documents

Deadline for requesting additional information : 11/11/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=33788

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Deadline for receipt of tenders : 19/11/2024 11:00 +00:00
Deadline until which the tender must remain valid : 91 Day
Information about public opening :
Opening date : 19/11/2024 12:00 +00:00
Place : Tromsø
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett

8. Organisations

8.1 ORG-0001

Official name : Tromsø kommune
Registration number : 940 101 808
Department : Seksjon for anskaffelser
Postal address : Rådhuset, Postboks 6900 Langnes
Town : Tromsø
Postcode : 9299
Country : Norway
Contact point : Simon Karlsen
Telephone : +47 77 79 00 00
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Nord-Troms og Senja tingrett
Registration number : 926 723 022
Postal address : Postboks 2510
Town : Tromsø
Postcode : 9270
Country subdivision (NUTS) : Troms og Finnmark ( NO074 )
Country : Norway
Telephone : 77 60 34 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : b32b8062-58a8-468e-a9a3-73eb96a842b4 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/10/2024 12:12 +00:00
Notice dispatch date (eSender) : 15/10/2024 12:26 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00624110-2024
OJ S issue number : 202/2024
Publication date : 16/10/2024