FinnHEMS - Aviation Insurance Broker Services

FinnHEMS Lentopalvelut Oy (FinnHEMS Flight Services Ltd), a company organised under the laws of Finland (hereinafter “FinnHEMS” or “Customer”) is providing Helicopter Emergency Medical Services (“HEMS”) at seven helicopter bases in Finland. Eight base is planned to open in the first quarter of 2026. Currently FinnHEMS operates four H145- and …

CPV: 66514140 Servicios de seguros de aeronaves, 66518100 Servicios de corretaje de seguros
Lugar de ejecución:
FinnHEMS - Aviation Insurance Broker Services
Organismo adjudicador:
FinnHEMS Lentopalvelut Oy
Número de premio:
523665

1. Buyer

1.1 Buyer

Official name : FinnHEMS Lentopalvelut Oy
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : FinnHEMS - Aviation Insurance Broker Services
Description : FinnHEMS Lentopalvelut Oy (FinnHEMS Flight Services Ltd), a company organised under the laws of Finland (hereinafter “FinnHEMS” or “Customer”) is providing Helicopter Emergency Medical Services (“HEMS”) at seven helicopter bases in Finland. Eight base is planned to open in the first quarter of 2026. Currently FinnHEMS operates four H145- and five EC135- helicopters. FinnHEMS launched this request for quotation to procure aviation insurance brokerage services (hereinafter “Brokerage Services”).
Procedure identifier : 88b389fb-f9d0-4373-bc6d-f34955b913e2
Previous notice : e4911a16-5b6a-4cd1-ba14-154442101459-01
Internal identifier : 523665
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The winning tender will be the one with the best value for money. FinnHEMS reserves the right not to accept any offer. General description of Contract reward process: 1) Opening of Tenders, 2) Suitability of the bidders, 2) Comparison of tenders and selection of winning tender, 3) Verifying the winning tender in accordance with the Request for Quotation, 4) Criminal record check of the provider's responsible persons, 5) Contract Decision, 6) Rectification and appeal period of 14 days, 7) Signing of Contract and 8) Service implementation according to the Contract

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 66518100 Insurance brokerage services
Additional classification ( cpv ): 66514140 Aircraft insurance services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.4 General information

Additional information : Brokerage Services shall include at least but not limited to: 1) Advisory and advocacy services, 2) insurance policy update and renewal, negotiation of terms and conditions, 3) claims handling and adjusting and 4) insurance coverage planning and tendering. The insurance brokerage service shall cover at least the following customer insurance programs (hereinafter “Insurance Programs”): 1. Hull All Risk and Third Party Liability Insurances (including coverage for Spares and hangar keepers liability), 2. Aviation Hull War and Allied Perils Insurances and 3. Personal Accident Insurances for the Crew. Current insurances expire 31.3.2025.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : FinnHEMS - Aviation Insurance Broker Services
Description : FinnHEMS Lentopalvelut Oy (FinnHEMS Flight Services Ltd), a company organised under the laws of Finland (hereinafter “FinnHEMS” or “Customer”) is providing Helicopter Emergency Medical Services (“HEMS”) at seven helicopter bases in Finland. Eight base is planned to open in the first quarter of 2026. Currently FinnHEMS operates four H145- and five EC135- helicopters. FinnHEMS launched this request for quotation to procure aviation insurance brokerage services (hereinafter “Brokerage Services”).
Internal identifier : 771109

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 66518100 Insurance brokerage services
Additional classification ( cpv ): 66514140 Aircraft insurance services

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Brokerage Services shall include at least but not limited to: 1) Advisory and advocacy services, 2) insurance policy update and renewal, negotiation of terms and conditions, 3) claims handling and adjusting and 4) insurance coverage planning and tendering. The insurance brokerage service shall cover at least the following customer insurance programs (hereinafter “Insurance Programs”): 1. Hull All Risk and Third Party Liability Insurances (including coverage for Spares and hangar keepers liability), 2. Aviation Hull War and Allied Perils Insurances and 3. Personal Accident Insurances for the Crew. Current insurances expire 31.3.2025.

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains
Social objective promoted : Fair working conditions

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The comparison price shall give maximum 50 points to the tenderer. The comparison price is made up of the annual fixed price combined with 15 times the price of an additional working hour. The price score calculation formula: Smallest comparison price for the Service (EUR) / tendered comparison price for the Service (EUR) * maximum points The price and quality points are added together and the bidder with the highest points wins the tender.
Weight (points, exact) : 50
Criterion :
Type : Quality
Name : Quality
Description : The quality of the service shall give maximum 80 points to the tenderer. The quality score calculation formula: Tendered quality points / highest tendered quality points * maximum points. The price and quality points are added together and the bidder with the highest points wins the tender.
Weight (points, exact) : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation signing the contract : FinnHEMS Lentopalvelut Oy
TED eSender : Hansel Oy (Hilma)

6. Results

Value of all contracts awarded in this notice : 1 600 000 Euro

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Willis Towers Watson Sweden AB
Tender :
Tender identifier : tenderReference-3866456-771109
Identifier of lot or group of lots : LOT-0000
Subcontracting : No
Contract information :
Identifier of the contract : Aviation Insurance Brokerage Agreement
Date on which the winner was chosen : 30/10/2024
Date of the conclusion of the contract : 13/12/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : FinnHEMS Lentopalvelut Oy

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Type of received submissions : Tenders verified and inadmissible
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0002

Official name : FinnHEMS Lentopalvelut Oy
Registration number : 0810819-8
Postal address : Lentäjäntie 3
Town : Vantaa
Postcode : 01530
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Sourcing
Telephone : +358 293005000
Internet address : http://www.finnhems.fi
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0003

Official name : Willis Towers Watson Sweden AB
Registration number : 556426-5295
Postal address : Lästmakargatan 22
Town : Stockholm
Postcode : 10389
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Telephone : 46 8 4638900
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 317e8c7b-507f-4548-b842-70c70858a25b - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 14/12/2024 09:33 +00:00
Notice dispatch date (eSender) : 14/12/2024 09:33 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00771220-2024
OJ S issue number : 245/2024
Publication date : 17/12/2024