Extension of Electronic Medical Records Solution for SAOLTA Lot 3 - Combined Document Scanning and Electronic Medical Record IT System

The HSE intends to award an extension of an existing contract for a Combined Document Scanning and Electronic Medical Record IT System with Kainos Evolve Ltd for a period of 3 years. The current contract was awarded as a result of a mini competition, HSE Ref. 3641, conducted under Lot …

CPV: 48000000 Paquetes de software y sistemas de información, 48318000 Paquetes de software de escáner, 72212300 Servicios de desarrollo de software de creación de documentos, dibujo, tratamiento de imágenes, planificación y productividad, 48100000 Paquetes de software específico de un sector económico
Lugar de ejecución:
Extension of Electronic Medical Records Solution for SAOLTA Lot 3 - Combined Document Scanning and Electronic Medical Record IT System
Organismo adjudicador:
Health Service Executive (HSE)
Número de premio:
HSE 25583

1. Buyer

1.1 Buyer

Official name : Health Service Executive (HSE)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Extension of Electronic Medical Records Solution for SAOLTA Lot 3 - Combined Document Scanning and Electronic Medical Record IT System
Description : The HSE intends to award an extension of an existing contract for a Combined Document Scanning and Electronic Medical Record IT System with Kainos Evolve Ltd for a period of 3 years. The current contract was awarded as a result of a mini competition, HSE Ref. 3641, conducted under Lot 3 of the Framework Agreement for Electronic Medical Records (EMR) & Associated Scanning Service, HSE 2553, for a Combined Document Scanning and Electronic Medical Record IT System for Saolta and the associated region: HSE West and North West. The contract was awarded to Kainos Evolve Ltd in 2018 for a total of 5 years, which expired in December 2023. The contract was extended until December 2024, and HSE now intends to extend this contract for a further 3 years until December 2027. The Kainos Evolve solution provided both document scanning, clinician system integration and eFroms for capturing clinical documentation at the point of care. The Evolve solution is deeply embedded in the clinical workflows of Galway University Hospital (GUH) and HSE West and North West. It is being used to ensure continuity of care in multi-site care pathways, including integrated chronic disease teams and specialist services in GUH from other hospitals.
Procedure identifier : f6ba51bc-d510-4533-bc73-32873fb60a15
Internal identifier : HSE 25583
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48318000 Scanner software package
Additional classification ( cpv ): 72212300 Document creation, drawing, imaging, scheduling and productivity software development services

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Extension of Electronic Medical Records Solution for SAOLTA Lot 3 - Combined Document Scanning and Electronic Medical Record IT System
Description : The HSE intends to award an extension of an existing contract for a Combined Document Scanning and Electronic Medical Record IT System with Kainos Evolve Ltd for a period of 3 years. The current contract was awarded as a result of a mini competition, HSE Ref. 3641, conducted under Lot 3 of the Framework Agreement for Electronic Medical Records (EMR) & Associated Scanning Service, HSE 2553, for a Combined Document Scanning and Electronic Medical Record IT System for Saolta and the associated region: HSE West and North West. The contract was awarded to Kainos Evolve Ltd in 2018 for a total of 5 years, which expired in December 2023. The contract was extended until December 2024, and HSE now intends to extend this contract for a further 3 years until December 2027. The Kainos Evolve solution provided both document scanning, clinician system integration and eFroms for capturing clinical documentation at the point of care. The Evolve solution is deeply embedded in the clinical workflows of Galway University Hospital (GUH) and HSE West and North West. It is being used to ensure continuity of care in multi-site care pathways, including integrated chronic disease teams and specialist services in GUH from other hospitals.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48100000 Industry specific software package
Quantity : 1

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Start date : 04/12/2024
Duration : 36 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria : The proposed extension would be delivered at current contract pricing and is deemed to provide value for money.

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -

6. Results

Value of all contracts awarded in this notice : 4 500 000 Euro
Direct award :
Justification for direct award : Partial replacement or extension of existing supplies or installations by the original supplier ordered under the strict conditions stated in the Directive
Other justification : This extension is being sought to ensure business continuity and to minimise the significant risk to the continuity of the delivery of and safety of patient care. The Evolve solution is deeply integrated into clinical care in many care settings in the HSE West North West region, with integrations built over the contract to date. In effect, 80% of care in GUH is dependent on the availability of Evolve to doctors, nurses and operations staff in front-line care. Evolve has more than a dozen integrations into other clinical information systems, including the laboratory, radiology, discharge documentation, ED, and many specialist clinical information systems for services such as cardiology, diabetes, endoscopy and others. The Evolve solution is a significant driver of safety and efficiency in clinical care. Evolve is being used in integrated care settings which greatly reduces risk of patient harm and improves the ability of the care teams to ensure patients get the correct treatments. Additionally, several out-of-contract and end-of-life document management systems are being retired, and the clinical workflows and patient records are in the process of being migrated to Evolve. This proposed 3-year extension will provide will allow continuity of care during the time required to re-tender for a clinical portal and document management system. It is intended that a tender process would be conducted and completed within the 3-year extension period.

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : Health Service Executive (HSE)
Registration number : 1448
Postal address : Oak House, Millennium Park Naas Co. Kildare
Town : Kildare
Postcode : RE
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 35315119700
Internet address : https://www.hse.ie
Buyer profile : https://www.hse.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Kainos Evolve Limited
Registration number : NI6225115
Postal address : Kainos House 4-6 Upper Crescent
Town : Belfast
Postcode : BT71NT
Country subdivision (NUTS) : Belfast ( UKN06 )
Country : United Kingdom
Telephone : +44 2890571100
Roles of this organisation :
Tenderer
Notice information
Notice identifier/version : ffc124e1-cd9a-40d4-a6f8-1d1f43f01ce2 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 10/03/2025 16:52 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00161233-2025
OJ S issue number : 50/2025
Publication date : 12/03/2025