Exceptional Negotiated Procedure without publication in the OJ, for the increase of ceiling of Single Framework Contract for Media Relations, Outreach and Interactive online actions

The overall value of the framework contract indicated in the initial call for tenders was EUR 45,000,000, covering the full 4-year duration of the framework contract. Based on the amount ordered to date and the estimated future needs for services covered by this framework contract for Media relations services, the …

CPV: 79000000 Servicios a empresas: legislación, mercadotecnia, asesoría, selección de personal, imprenta y seguridad, 79400000 Servicios de consultoría comercial y de gestión y servicios afines, 79411000 Servicios generales de consultoría en gestión, 79416000 Servicios de relaciones públicas, 79500000 Servicios de ayuda en las funciones de oficina
Lugar de ejecución:
Exceptional Negotiated Procedure without publication in the OJ, for the increase of ceiling of Single Framework Contract for Media Relations, Outreach and Interactive online actions
Organismo adjudicador:
European Commission, DG COMM - Communication
Número de premio:
EC-COMM/2024/NP/0554

1. Buyer

1.1 Buyer

Official name : European Commission, DG COMM - Communication
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : EP - European Parliament
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European External Action Service (EEAS)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : OMBUDSMAN - European Ombudsman
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : The General Secretariat of the Council of the European Union
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Agence Exécutive du Conseil Européen de la Recherche
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Education and Culture Executive Agency (EACEA)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Research Executive Agency (REA)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Agency for Support for BEREC (BEREC Office)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : ECB - European Central Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Centre for Disease Prevention and Control
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Defence Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Foundation for the Improvement of Living and Working Conditions
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Insurance and Occupational Pensions Authority
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Investment Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Medicines Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Police Office
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Public Prosecutor’s Office
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Securities and Markets Authority
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Union Agency for Cybersecurity (ENISA)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Union Intellectual Property Office
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : F4E - Fusion for Energy Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Single Resolution Board (SRB)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Committee of the Regions of the European Union
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Economic and Social Committee
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Exceptional Negotiated Procedure without publication in the OJ, for the increase of ceiling of Single Framework Contract for Media Relations, Outreach and Interactive online actions
Description : The overall value of the framework contract indicated in the initial call for tenders was EUR 45,000,000, covering the full 4-year duration of the framework contract. Based on the amount ordered to date and the estimated future needs for services covered by this framework contract for Media relations services, the contracting authorities consider that an increase in the volume of services to be delivered in the context of the said framework contract is required. This increase does not entail the provision of new services but consists in the repetition of services already defined in the framework contract. The estimated additional volume of services amounts to EUR 22,500,000, thus increasing the revised total value of the framework contract to the maximum amount of EUR 67,500,000. An amendment to the framework contract will be made once all parties have finalised the negotiation and given their consent to the proposed increase, subject to the approval of all procedures and the publication of the contract award notice in the Official Journal. All other provisions of the framework contract remain unchanged, including the minimum requirements, technical specifications as well as selection and award criteria.
Procedure identifier : 218956bc-d837-49ec-972e-67d07fb5b2d4
Internal identifier : EC-COMM/2024/NP/0554
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79416000 Public relations services

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Exceptional Negotiated Procedure without publication in the OJ, for the increase of ceiling of Single Framework Contract for Media Relations, Outreach and Interactive online actions
Description : The overall value of the framework contract indicated in the initial call for tenders was EUR 45,000,000, covering the full 4-year duration of the framework contract. Based on the amount ordered to date and the estimated future needs for services covered by this framework contract for Media relations services, the contracting authorities consider that an increase in the volume of services to be delivered in the context of the said framework contract is required. This increase does not entail the provision of new services but consists in the repetition of services already defined in the framework contract. The estimated additional volume of services amounts to EUR 22,500,000, thus increasing the revised total value of the framework contract to the maximum amount of EUR 67,500,000. An amendment to the framework contract will be made once all parties have finalised the negotiation and given their consent to the proposed increase, subject to the approval of all procedures and the publication of the contract award notice in the Official Journal. All other provisions of the framework contract remain unchanged, including the minimum requirements, technical specifications as well as selection and award criteria.
Internal identifier : EC-COMM/2024/NP/0554

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79416000 Public relations services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79400000 Business and management consultancy and related services
Additional classification ( cpv ): 79411000 General management consultancy services
Additional classification ( cpv ): 79500000 Office-support services

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 24 (twenty-four) months, renewable 1 (one) time(s). Please consult the draft framework contract in the procurement documents.

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation signing the contract : European Commission, DG COMM - Communication
TED eSender : European Commission

6. Results

Maximum value of the framework agreements in this procedure : 67 500 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 67 500 000 Euro

6.1.2 Information about winners

Winner :
Official name : ICF NEXT S.A.
Tender :
Tender identifier : ICF NEXT S.A.
Identifier of lot or group of lots : LOT-0001
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Amendment 7 - Ceiling increase to fwc COMM/2020/OP/0030
Date on which the winner was chosen : 02/08/2024
Date of the conclusion of the contract : 12/08/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : European Commission, DG COMM - Communication

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG COMM - Communication
Registration number : COM
Department : COMM.B - Strategy & Corporate Communication
Postal address : Wetstraat 56
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
Organisation signing the contract

8.1 ORG-0002

Official name : EP - European Parliament
Registration number : EP
Postal address : Bât. Altiero Spinelli, rue Wiertz 60
Town : Brussels
Postcode : B-1047
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : European External Action Service (EEAS)
Registration number : EEAS
Postal address : EEAS Building, 9A Rond Point Schuman
Town : Brussels
Postcode : B-1046
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://eeas.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : OMBUDSMAN - European Ombudsman
Registration number : OMB
Postal address : CS 30403, 1 avenue du Président Robert Schuman
Town : Strasbourg
Postcode : F-67001
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : The General Secretariat of the Council of the European Union
Registration number : CONSIL
Postal address : Rue de la Loi / Wetstraat, 175
Town : Brussels
Postcode : B-1048
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : Agence Exécutive du Conseil Européen de la Recherche
Registration number : ERC
Postal address : COV2 [Office nr]
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://erc.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0007

Official name : European Education and Culture Executive Agency (EACEA)
Registration number : EACEA
Postal address : North Light building, Boulevard Simon Bolivar 34
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0008

Official name : European Research Executive Agency (REA)
Registration number : REA
Postal address : Boulevard Simon Bolivar 34, SB34/10
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0009

Official name : Agency for Support for BEREC (BEREC Office)
Registration number : BEREC_OFFICE
Postal address : Z.A. Meierovica Bulvaris 14, BEREC Office
Town : Riga
Postcode : LV-1050
Country subdivision (NUTS) : Rīga ( LV006 )
Country : Latvia
Telephone : +32 2 299 11 11
Internet address : https://berec.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0010

Official name : ECB - European Central Bank
Registration number : ECB
Postal address : Sonnemannstrasse 20
Town : Frankfurt
Postcode : D-60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0011

Official name : European Centre for Disease Prevention and Control
Registration number : ECDC
Postal address : Gustav III:s Boulevard 40
Town : Solna
Postcode : 169 73
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0012

Official name : European Defence Agency
Registration number : EDA
Postal address : Rue des Drapiers/Lakenweversstraat 17-23
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://eda.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0013

Official name : European Foundation for the Improvement of Living and Working Conditions
Registration number : EUROFOUND
Postal address : Wyattville Road, Loughlinstown
Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0014

Official name : European Insurance and Occupational Pensions Authority
Registration number : EIOPA
Postal address : Westhafen Tower, Westhafenplatz 1
Town : Frankfurt
Postcode : D-60327
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0015

Official name : European Investment Bank
Registration number : EIB
Postal address : 98-100 boulevard Konrad Adenauer
Town : Luxembourg
Postcode : L-2950
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 2 299 11 11
Internet address : http://www.eib.org
Roles of this organisation :
Buyer

8.1 ORG-0016

Official name : European Medicines Agency
Registration number : EMEA
Postal address : Domenico Scarlattilaan 6
Town : Amsterdam
Postcode : NL-1083
Country subdivision (NUTS) : Groot-Amsterdam ( NL329 )
Country : Netherlands
Telephone : +32 2 299 11 11
Internet address : https://www.ema.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0017

Official name : European Police Office
Registration number : EUROPOL
Postal address : Postbus 90850
Town : The Hague
Postcode : NL-2509
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0018

Official name : European Public Prosecutor’s Office
Registration number : EPPO
Postal address : 11 Avenue John F. Kennedy
Town : Luxembourg
Postcode : L-1855
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0019

Official name : European Securities and Markets Authority
Registration number : ESMA
Postal address : 201-203 rue de Bercy
Town : Paris
Postcode : F-75012
Country subdivision (NUTS) : Paris ( FR101 )
Country : France
Telephone : +32 2 299 11 11
Internet address : https://www.esma.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0020

Official name : European Union Agency for Cybersecurity (ENISA)
Registration number : ENISA
Postal address : Agamemnonos 14, Chalandri, Attiki
Town : Athens
Postcode : GR-15231
Country subdivision (NUTS) : Κεντρικός Τομέας Αθηνών ( EL303 )
Country : Greece
Telephone : +32 2 299 11 11
Internet address : https://enisa.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0021

Official name : European Union Intellectual Property Office
Registration number : OAMI
Postal address : Avenida de Europa 4
Town : Alicante
Postcode : E-03008
Country subdivision (NUTS) : Alicante / Alacant ( ES521 )
Country : Spain
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0022

Official name : F4E - Fusion for Energy Joint Undertaking
Registration number : FUSEN
Postal address : Torres Diagonal Litoral, c/ Josep Pla, nº 2, c/ Josep Pla, nº 2
Town : Barcelona
Postcode : 8019
Country subdivision (NUTS) : Navarra ( ES220 )
Country : Spain
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0023

Official name : Single Resolution Board (SRB)
Registration number : SRB
Postal address : Treurenberg 22
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://srb.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0024

Official name : Committee of the Regions of the European Union
Registration number : COR
Postal address : , Rue Belliard/Belliardstraat 101
Town : Brussels
Postcode : B-1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://cor.europa.eu/en
Roles of this organisation :
Buyer

8.1 ORG-0025

Official name : European Economic and Social Committee
Registration number : EESC
Postal address : , Rue Belliard/Belliardstraat 99
Town : Brussels
Postcode : B-1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0026

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0027

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0028

Official name : ICF NEXT S.A.
Registration number : BE0429063662
Postal address : AVENUE MARNIX 17
Town : BRUXELLES
Postcode : 1000
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( BEZZZ )
Country : Belgium
Telephone : +3222750100
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 9302857b-9009-45d0-946e-dcd06b54cf68 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/08/2024 14:57 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00517860-2024
OJ S issue number : 168/2024
Publication date : 29/08/2024