Event Management Services for EUAM Ukraine

This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, …

CPV: 79952000 Servicios de eventos
Lugar de ejecución:
Event Management Services for EUAM Ukraine
Organismo adjudicador:
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Número de premio:
EUAM-24-73

1. Buyer

1.1 Buyer

Official name : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Legal type of the buyer : International organisation
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Event Management Services for EUAM Ukraine
Description : This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, Odesa, and other regions of Ukraine which are under the control of the government of Ukraine, where the security risks are at an acceptable level and where the conditions meet the Contracting Authority’s needs. Those events will be of various subjects and with various target audiences - they will be attended by EUAM staff members, and/or by the governmental officials, diplomats, experts and representatives of other international and local organisations.
Procedure identifier : ae100b83-901d-407a-8c47-45435e7098e8
Internal identifier : EUAM-24-73
Type of procedure : Restricted
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information : Implementation is planned for Kyiv, Odesa and Lviv, with possible additional locations Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/

2.1.3 Value

Estimated value excluding VAT : 4 000 000 Euro

2.1.4 General information

Additional information : Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Event Management Services for EUAM Ukraine
Description : This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, Odesa, and other regions of Ukraine which are under the control of the government of Ukraine, where the security risks are at an acceptable level and where the conditions meet the Contracting Authority’s needs. Those events will be of various subjects and with various target audiences - they will be attended by EUAM staff members, and/or by the governmental officials, diplomats, experts and representatives of other international and local organisations.
Internal identifier : EUAM-24-73

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : The buyer reserves the right for additional purchases from the contractor, as described here: Provided they are in conformity with the basic project, new services consisting in the repetition of similar services, may be entrusted for up to 50% of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information : Implementation is planned for Kyiv, Odesa and Lviv, with possible additional locations

5.1.3 Estimated duration

Duration : 4 Year

5.1.5 Value

Estimated value excluding VAT : 4 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 06/01/2025 15:30 +02:00
Address of the procurement documents : https://www.euam-ukraine.eu/our-mission/tenders/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Not allowed
Justification for why electronic submission is not possible : Buyer would need specialised office equipment
Description : Requests to participate must be submitted in English exclusively to the contracting authority by email to: tenders@euam-ukraine.eu The contract title and publication reference (see contract notice) must be clearly mentioned in the subject line of the email message and must always be mentioned in all subsequent correspondence with the contracting authority. Important Requirement: the electronic submission shall be by way of a zipped folder / file containing all the documents as requested; the zipped folder / file MUST be protected with a password which shall be known only to the company (person) submitting the request to participate. After the submission deadline, the Chairperson and/or the Secretary of the Evaluation Committee will contact the company (person) via email and request the password needed to open the submitted zipped folder / file. Candidates MUST NOT provide the password to the contracting authority before the submission deadline. Requests to participate submitted by any other means will not be considered.
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 27/01/2025 15:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : 15 working days

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Registration number : 100000546
Department : Procurement Section
Postal address : 4V, Volodymyrskyi Uzviz
Town : Kyiv
Postcode : 01001
Country : Ukraine
Contact point : Procurement Section
Telephone : 00380000000000
Information exchange endpoint (URL) : https://www.euam-ukraine.eu/our-mission/tenders/
Roles of this organisation :
Buyer
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : de924e19-5972-4b5b-a0d8-21b7e7bdd54d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 19/12/2024 21:49 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00787232-2024
OJ S issue number : 249/2024
Publication date : 23/12/2024