EU procurement notification , Helen Ltd's procurement two district heating thermal accumulators for electrode boiler plant.

Procurement Description /Scope of Supply: Helen Ltd ("The Client" or "The Contracting unit") aims to be carbon neutral energy company by 2030. In order to achieve its carbon neutrality targets, Helen is currently seeking to increase non-combustion-based energy solutions for its energy production. In this procurement Helen Ltd ( The …

CPV: 42160000 Instalaciones de calderas, 45331110 Trabajos de instalación de calderas
Lugar de ejecución:
EU procurement notification , Helen Ltd's procurement two district heating thermal accumulators for electrode boiler plant.
Organismo adjudicador:
Helen Ltd
Número de premio:
539100

1. Buyer

1.1 Buyer

Official name : Helen Ltd
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : EU procurement notification , Helen Ltd's procurement two district heating thermal accumulators for electrode boiler plant.
Description : Procurement Description /Scope of Supply: Helen Ltd ("The Client" or "The Contracting unit") aims to be carbon neutral energy company by 2030. In order to achieve its carbon neutrality targets, Helen is currently seeking to increase non-combustion-based energy solutions for its energy production. In this procurement Helen Ltd ( The Contracting unit) is seeking 1 supplier for two thermal accumulators according to the requirements informed in the paragraph “II.2.4) Description of the procurement”. The main notice of this procurement is EU-Procurement notification and its Annexes. Production location shall be in Hanasaari- area in Helsinki Finland. Position A1: Two (2) thermal accumulators for district heating usage. Accumulators shall be surface-mounted tanks that operates in atmospheric pressure. The Procurement procedure is Negotiated procedure. Contracting authority ask you to familiarize yourselves with this Procurement Invitation and attachments too. At this stage you shall NOT give tender yet. The Contracting Authority will send the initial RFT to Tenderers who will be chosen based on applications to participate. A preliminary schedule (estimates, subject to changes) for this procurement is: EU Procurement Notification: ~12/2024 Decision on Tenderers: ~1/2025 Invitation to Initial Tender: ~2/2025 Submission of Initial Tender: ~3/2025 Negotiations rounds: ~3/2024 Invitation to Final Tender: ~4/2025 Submission of Final Tender: ~5/2025 Decision on the awarded Supplier: ~5-6/2025 This procurement will be executed as negotiated procedure. Additional purchase option: - Civil Engineering Support work (limited) - Heat accumulator outer shell covering (decoration) - Implementation of 2 items mentioned above Please note that: -The tenderer has no right to claim compensation for costs or work incurred during the tendering process. - The tenderer does not yet need to submit a bid at this stage of the tendering process.
Procedure identifier : 300b9754-6acd-4777-a9ba-60e173648729
Internal identifier : 539100
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : yes
Justification for the accelerated procedure :
Main features of the procedure : The customer (Helen) reserves the right to limit the number of approved candidates for intitial RFP round if the number of candidates exceed 5. More detailed procedure for this attached in reference list document attached. The customer (Helen) reserves the right to carry out the negotiations without actual oral negotiations by asking in writing during the preliminary request for tender phase questions and specifying the answers in the final request for tender.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42160000 Boiler installations
Additional classification ( cpv ): 45331110 Boiler installation work

2.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Additional information : Hanasaari area in Helsinki.

2.1.4 General information

Additional information : Helen Ltd is planning to increase carbon neutral DH production with 4 x 50 MW electrode boilers units installed to Hanasaari production site in a newly built boiler plant building. In addition to electrode boilers, Helen is planning to implement two large thermal accumulators in the site. Thermal accumulators are connected to the district heating network and storage medium is DH water. The delivery includes two thermal accumulators designed, manufactured, delivered, installed, and commissioned to Hanasaari, Helsinki. The supplier will be responsible for the scope of supply (Preliminary, subject to change) described below: Two thermal accumulators with all the necessary equipment within delivery Insulations for the tanks Design, materials, manufacturing (incl. CE marking) Transportation and hauling Installation, commissioning, training Documentation Wear and spare parts The commissioning of the tank will take place after necessary civil construction works are ready, according to the present schedule in Q3/2026. The thermal accumulators are planned to be in commercial operation by 12/2026. The schedule is preliminary and subject to change.
Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The economic operator can confirm that: a) It has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, b) It has withheld such information, c) It has not been able, without delay, to submit the supporting documents required by a contracting authority or contracting entity, and d) It has undertaken to unduly influence the decision making process of the contracting authority or contracting entity, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : EU procurement notification , Helen Ltd's procurement two district heating thermal accumulators for electrode boiler plant.
Description : Procurement Description /Scope of Supply: Helen Ltd ("The Client" or "The Contracting unit") aims to be carbon neutral energy company by 2030. In order to achieve its carbon neutrality targets, Helen is currently seeking to increase non-combustion-based energy solutions for its energy production. In this procurement Helen Ltd ( The Contracting unit) is seeking 1 supplier for two thermal accumulators according to the requirements informed in the paragraph “II.2.4) Description of the procurement”. The main notice of this procurement is EU-Procurement notification and its Annexes. Production location shall be in Hanasaari- area in Helsinki Finland. Position A1: Two (2) thermal accumulators for district heating usage. Accumulators shall be surface-mounted tanks that operates in atmospheric pressure. The Procurement procedure is Negotiated procedure. Contracting authority ask you to familiarize yourselves with this Procurement Invitation and attachments too. At this stage you shall NOT give tender yet. The Contracting Authority will send the initial RFT to Tenderers who will be chosen based on applications to participate. A preliminary schedule (estimates, subject to changes) for this procurement is: EU Procurement Notification: ~12/2024 Decision on Tenderers: ~1/2025 Invitation to Initial Tender: ~2/2025 Submission of Initial Tender: ~3/2025 Negotiations rounds: ~3/2024 Invitation to Final Tender: ~4/2025 Submission of Final Tender: ~5/2025 Decision on the awarded Supplier: ~5-6/2025 This procurement will be executed as negotiated procedure. Additional purchase option: - Civil Engineering Support work (limited) - Heat accumulator outer shell covering (decoration) - Implementation of 2 items mentioned above Please note that: -The tenderer has no right to claim compensation for costs or work incurred during the tendering process. - The tenderer does not yet need to submit a bid at this stage of the tendering process.
Internal identifier : 539100

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42160000 Boiler installations
Additional classification ( cpv ): 45331110 Boiler installation work

5.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Additional information : Hanasaari area in Helsinki.

5.1.3 Estimated duration

Start date : 24/01/2025
Duration end date : 01/06/2027

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Additional information : Helen Ltd is planning to increase carbon neutral DH production with 4 x 50 MW electrode boilers units installed to Hanasaari production site in a newly built boiler plant building. In addition to electrode boilers, Helen is planning to implement two large thermal accumulators in the site. Thermal accumulators are connected to the district heating network and storage medium is DH water. The delivery includes two thermal accumulators designed, manufactured, delivered, installed, and commissioned to Hanasaari, Helsinki. The supplier will be responsible for the scope of supply (Preliminary, subject to change) described below: Two thermal accumulators with all the necessary equipment within delivery Insulations for the tanks Design, materials, manufacturing (incl. CE marking) Transportation and hauling Installation, commissioning, training Documentation Wear and spare parts The commissioning of the tank will take place after necessary civil construction works are ready, according to the present schedule in Q3/2026. The thermal accumulators are planned to be in commercial operation by 12/2026. The schedule is preliminary and subject to change.

5.1.7 Strategic procurement

Approach to reducing environmental impacts : The transition to a circular economy
Social objective promoted : Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Average yearly turnover
Description : Its average yearly turnover is as follows: Year: 2 Average turnover: Min: 6000000,00 Currency: EUR
Criterion :
Type : Economic and financial standing
Name : The insured amount in its professional risk indemnity insurance
Description : The insured amount in its professional risk indemnity insurance is the following: Indemnity insurance: Min: 1000000,00 Currency: EUR
Criterion :
Type : Economic and financial standing
Name : Trade sanctions
Description : See full describtion of the trade sanction requirement in "other terms of the call for tenders" and confirm that the requirement is met.
Criterion :
Type : Economic and financial standing
Name : Economic or financial requirement
Description : Economic or financial requirement and a description of it: The Tenderer Candidate shall have sufficient economical and financial conditions to accomplish the project described in this EU Procurement notification. The Tendering Candidate shall have minimum rating of "2" (low risk) in D&B risk indicator Rating OR rating "A" in Nordic Triple-A Rating (Dun & Bradstreet) or similar result in corresponding credit rating model, or similar result basing on the financial statement of the Tendering Candidate. See "other terms of the call for tenders" and load evidence.
Criterion :
Type : Other
Name : Specification of the GREEN DEAL Commitment:
Description : Requirements for environmental management measures: Specification of the GREEN DEAL Commitment: The Helen Group is committed to the goals of the Sustainable Procurement Green Deal agreement, which aims to accelerate the transition to green construction sites and reduce waste generation by, for example, promoting circular economy and utilizing recycled materials in construction. The supplier must commit to the following objectives: At the time of signing the contract: : The equipment used on construction sites must have emissions at least at Stage IV / EURO VI level. Special machines/vehicles that are not classified can be used with the Client's (Helen) approval. During the contract period, the supplier must provide the following information to the Buyer for emission reporting: a list of equipment in use on construction sites, fuel consumption of the equipment, equipment mileage and/or operating hours. Goal from 1.1.2026: Fossil-free operations on all construction sites. 100% of the construction site machinery, the company's own machinery acquisitions, and vehicles used for internal transportation on construction sites will operate using fossil-free fuels, with at least 20% using electricity, biogas, or hydrogen. Aim for fossil-free motive power of the transition applies to the fleet where it is technically possible to implement it. Deviations require Client´s approval. The Client has the right to verify the fossil-free fuel use. Goal for 2030: 100% of the construction site machinery, the group's own machinery acquisitions, vehicles used for internal transportation on construction sites, and the equipment moving to and from construction sites will operate using fossil-free fuels, with at least 50% using electricity, biogas, or hydrogen. XX TAPAUSKOHTAISTA: In addition to the progress of the Green Deal goals, the Supplier is obliged to report on the Supplier's own the progress of the green transition goals throughout the duration of the Agreement. The Client encourages the Supplier to promote the development projects (Green Deal transition) in the target schedule by taking into account the achievement of goals in the KPI instrument panel, based on which annual volume penalties are either increased or decreased. Load here a report on your company's current situation and an action plan for Green deal goals filling. The Supplier commits to the requirements of the Green Deal Agreement signed by the Client during the contract period, as far as they require measures from the Supplier. The Supplier shall commit to the requirements of the Green Deal Agreement signed by the Client during the contract period, as far as they require measures from the Supplier. See "other terms of the call for tenders".
Criterion :
Type : Other
Name : Quality assurance standard requirement:
Description : Quality assurance standard requirement: Attach the quality assurance scheme and inform its validity period. See "other terms of the call for tenders".
Criterion :
Type : Other
Name : Environmental management systems or standards
Description : Attach environmental assurance scheme and inform its validity period.
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a relevant professional register
Description : It is enrolled in the relevant professional registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.
Criterion :
Type : Suitability to pursue the professional activity
Name : Enrolment in a trade register
Description : It is enrolled in the relevant trade registers kept in the Member State of its establishment: It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.
Criterion :
Type : Technical and professional ability
Name : References
Description : Requirement: References: As a minimum requirement, the Candidate is required to prove that the company has performed at least one (1) delivery with similar scope as in this procurement. The reference contract must fulfill the following requirements: - The reference contract concerns a delivery of one or more thermal accumulator tank with at least 5000 cubic meter capacity. -Candidate has an overall responsibility of design, manufacturing, installation and commissioning/handover of the thermal accumulator tank. - Thermal accumulator tank have been designed in accordance with relevant EU standards and Directive requirements; - Thermal accumulator tank have been taken over during the last five (5) years (01/2020-01/2025). The Candidate shall present a description of a reference. The Candidate shall include in the description: - The name of customer - Volume of the thermal accumulator tank - Relevant standards - Delivery year - Responsibilities
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 5

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Preliminary estimate: 60-80 %
Weight (percentage, middle of a range) : 70
Criterion :
Type : Quality
Name : Quality aspects
Description : Preliminary estimate: 20-40 %
Weight (percentage, middle of a range) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 13/01/2025 21:50 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : Possible deposit for advance payment and construction period. Guarantee period deposit required.
Deadline for receipt of requests to participate : 23/01/2025 21:50 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The contract can be undersigned no earlier than 14 days after the tenderer has received or is deemed to have received the procurement decision and notice of appeal and if no appeal has been filed regarding the notice of appeal market court.
Legal form that must be taken by a group of tenderers that is awarded a contract : The contracting authority requires the consortium to operate as a limited liability company during the contract period due to factors related to financial and legal obligations and liabilities.
Financial arrangement : In the Description of financing arrangement field, you can provide the most important terms and conditions regarding financing and payments.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Organisation providing additional information about the procurement procedure : Helen Ltd
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0002

Official name : Helen Ltd
Registration number : 2630573-4
Postal address : Kampinkuja 2
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Helen, Procurement
Telephone : +358 96171
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : a4ea8b10-839c-444e-8b91-c9dbf098ff2d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 20/12/2024 14:01 +00:00
Notice dispatch date (eSender) : 20/12/2024 14:02 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00792596-2024
OJ S issue number : 250/2024
Publication date : 24/12/2024