Establishment of Law Enforcement Record Management System

Establishment of an IT Tool: Law Enforcement Record Management System (LERMS) at the Law Enforcement Agencies (LEAs) of the Republic of North Macedonia that will ensure record management and tracking of records of law enforcement operations and investigations in suppressing organized crime, corruption, terrorism and other types of crime; providing …

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo
Lugar de ejecución:
Establishment of Law Enforcement Record Management System
Organismo adjudicador:
European Union, represented by the European Commission on behalf of and for the account of North Macedonia
Número de premio:
NEAR/SKP/2023/EA-RP/0124

1. Buyer

1.1 Buyer

Official name : European Union, represented by the European Commission on behalf of and for the account of North Macedonia
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Establishment of Law Enforcement Record Management System
Description : Establishment of an IT Tool: Law Enforcement Record Management System (LERMS) at the Law Enforcement Agencies (LEAs) of the Republic of North Macedonia that will ensure record management and tracking of records of law enforcement operations and investigations in suppressing organized crime, corruption, terrorism and other types of crime; providing analytical functionalities for generating structured data and supplementing the data exchange by different LEA with reliable data. The contractor will: i) conduct a Gap Analysis and assessment of the current institutional setup and IT infrastructure used by LEAs for record management of criminal cases, ii) develop a software solution –LERMS– and establish its full functionality at the Beneficiary Institutions, preparing procedures for maintenance of the system and all technical documentation and providing trainings, and iii) prepare the legal framework for functioning and usage of the system by the LEAs.
Procedure identifier : afab4332-d1cc-458e-b21e-49d2d90a77b8
Previous notice : 565082-2023
Internal identifier : NEAR/SKP/2023/EA-RP/0124
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.3 Value

Estimated value excluding VAT : 1 000 000 Euro

2.1.4 General information

Additional information : Names of short-listed candidates 1. AAM Management Information Consulting Ltd. (AAM Consulting) (HU) in consortium with Infosoft Systems sh.p.k. (InfoSoft) (AL) and ikubINFO sh.p.k (ikubINFO) (AL) 2. ASEE DOOEL Skopje (MK) in consortium with ASSECO SEE d.o.o. Beograd (RS) 3. Axians Macedonia dooel Skopje (MK) 4. Evoluxer S.L. (ES) in consortium with Alhambra Systems (ES), PLANET S.A. Societe Anonyme for the Provision of Consultancy Services (GR) and Kosovo Legal Services Company (XK) 5. Ginger SOFRECO (FR) in consortium with Synergy International Systems Netherlands B.V. (NL) 6. Latron Solutions LLC Skopje (MK) in consortium with Aitonix JSC Skopje (MK), IGEA LLC (SI) and CRAYON LLC BELGRADE (RS) 7. Nextsense Ltd. (MK) in consortium with IBF International Consulting SA (BE) and BYS Grup Bilişim Sistemleri Danışmanlık Ticaret ve Sanayi Anonim Şirketi (TR) 8. TECHED CONSULTING SERVICES LTD. (HR) in consortium with INFOSOFT SYSTEMS SHPK (XK) and INFOSOFT SYSTEMS DOO Skopje (MK)
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Establishment of Law Enforcement Record Management System
Description : Establishment of an IT Tool: Law Enforcement Record Management System (LERMS) at the Law Enforcement Agencies (LEAs) of the Republic of North Macedonia that will ensure record management and tracking of records of law enforcement operations and investigations in suppressing organized crime, corruption, terrorism and other types of crime; providing analytical functionalities for generating structured data and supplementing the data exchange by different LEA with reliable data. The contractor will: i) conduct a Gap Analysis and assessment of the current institutional setup and IT infrastructure used by LEAs for record management of criminal cases, ii) develop a software solution –LERMS– and establish its full functionality at the Beneficiary Institutions, preparing procedures for maintenance of the system and all technical documentation and providing trainings, and iii) prepare the legal framework for functioning and usage of the system by the LEAs.
Internal identifier : NEAR/SKP/2023/EA-RP/0124

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country subdivision (NUTS) : Extra-Regio NUTS 3 ( MKZZZ )
Country : North Macedonia
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 00361725-2023

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 80
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation signing the contract : European Union, represented by the European Commission on behalf of and for the account of North Macedonia
TED eSender : European Commission

6. Results

Value of all contracts awarded in this notice : 917 750 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Leader of tendering party : EVOLUXER S.L
Official name : Alhambra Systems S.A. KOSOVO LEGAL SERVICES COMPANY LLC PLANET AE
Tender :
Tender identifier : Joint tender led by EVOLUXER S.L
Identifier of lot or group of lots : LOT-0001
Contract information :
Identifier of the contract : IPA III/2024/455-791
Date on which the winner was chosen : 30/04/2024
Date of the conclusion of the contract : 25/06/2024
The contract is awarded within a framework agreement : no
Information about European Union funds
Name of EU-financed project or programme : Instrument for Pre-accession assistance (IPA III) (2021/2027)
Organisation signing the contract : European Union, represented by the European Commission on behalf of and for the account of North Macedonia

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 6

8. Organisations

8.1 ORG-0001

Official name : European Union, represented by the European Commission on behalf of and for the account of North Macedonia
Registration number : COM
Department : NEAR.D - Western Balkans,NEAR.D.3 - Albania, North Macedonia
Postal address : Sv. Kiril i Metodij 52b
Town : Skopje
Country subdivision (NUTS) : Скопски ( MK008 )
Country : North Macedonia
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : EVOLUXER S.L
Registration number : ESB98274277
Postal address : C/ FERRAZ 28 2-IZ
Town : MADRID
Postcode : 28008
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ESZZZ )
Country : Spain
Telephone : +34917588692
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : Alhambra Systems S.A.
Registration number : A41553702
Postal address : C/ Albasanz 16
Town : Madrid
Postcode : 28037
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ESZZZ )
Country : Spain
Telephone : +34917872300
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0006

Official name : KOSOVO LEGAL SERVICES COMPANY LLC
Registration number : XK330205220
Postal address : BREGU I DIELLIT MEHMET GRADICA
Town : PRISTINA
Country : Kosovo
Telephone : +38338733740
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0007

Official name : PLANET AE
Registration number : EL094212174
Postal address : AKAKION STREET 54A
Town : MAROUSI
Postcode : 151 25
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ELZZZ )
Country : Greece
Telephone : +302106905000
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : c8ce2f6e-1ebb-4ed6-9260-4a0cd0f6d70f - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 24/12/2024 10:56 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00795828-2024
OJ S issue number : 251/2024
Publication date : 27/12/2024